District 6 Advisory Board

District VI Advisory Board Minutes www.Wichita.Gov Monday Evergreen Park & Recreation Center May 20, 2015 2700 N Woodland, Wichita, KS 67204 6:30 PM Lounge Clubroom The District VI Advisory Board meeting was held at 6:30 p.m. at the Evergreen Park & Recreation Center Lounge Clubroom 2700 N. Woodland, Wichita, KS 67204. There were five District Advisory Board members in attendance, four City staff and two members of the public. Members Present Staff Present Council Member Janet Miller Case Bell, Community Liaison Deborah Sanders Rebecca Greif, Public Works Engineering Denise O’Leary-Siemer Gary Janzen, City Engineer Carmen Sue Gard Troy Tillotson, Finance Steve Mason Guests Joseph Hamilton Listed on last page Members Absent Gregory Boyajian Scott Dunakey Joel Weihe Council Member Janet Miller called the meeting to order and welcomed everyone. Approval of Agenda The agenda was approved as submitted. Motion passed (5-0) Approval of Minutes The minutes for May 4, 2015, were approved. Motion passed (5-0) Public Agenda Scheduled items: None Action: Received and file Off-agenda items: None Action: Received and file New Business Proposed Capital Improvement Program (CIP) Budget Troy Tillotson, Finance, presented on the proposed Capital Improvement Program Budget. The City of Wichita CIP outlines infrastructure improvements forecasted for the community over the next decade. The CIP aligns with the core priorities of protecting life and property, protecting infrastructure investment, and promoting a growing and sustainable community. The CIP also aligns with priorities in the Comprehensive Plan, which are: 1) maintain and replace what we have; 2) enhance what we have; and 3) expand our current infrastructure. A draft CIP document has been prepared by staff. Adoption of the CIP by the City Council is anticipated later in 2015.  Minutes May 20, 2015 DAB? Does this plan add on to the old plan? A: No, the CIP is a guide document and will replace the previous CIP. DAB? How does it go from a plan to action? A: Priorities may change, but for the most part staff bring individual projects to City Council. The CIP estimates funding and provides a plan for spending that in the future. Council Member Janet Miller: Much of the old plan carries over in the new plan. The idea is to keep it a very stable document so that if a project is in the CIP they will try to get them done unless something else comes up. The further out from the current year the funding/spending/projects become less certain. Some projects stay in the CIP for a very long time. For example, the Amidon project was in the CIP for 10 years. DAB? Were the library funds included in the previous CIP? Council Member Janet Miller: Yes, it’s the same $30 million but some of it has already been spent. DAB? Where does the 66.6% debt ratio come? A. It is an average of the top cities with bond ratings. DAB? How did the General Obligation Ratio come to be? A: It’s a ratio of income vs debt. Council Member Janet Miller: It’s the ratio of how much you have borrowed against how much can borrow in total. DAB? Is this information on the web? A: Yes, it is on the finance website at Wichita.gov  finance  documents. DAB? Who is the debt financed through? A: The City uses financial advisors that go out to many different lenders to find the best deals for the City. DAB? Is the debt serving done through a bid process? A: Yes, it’s done through Request for Proposals (RFPs). Council Member Janet Miller: Discretionary funding means that it’s not required by law. DAB? Does the $200 million for new water supply as a priority include the ASR? A: The $200 million includes the 2nd phase of the ASR. The current Water spending in the CIP does not include this. Walt Chappell 3165 N Porter: Thinks that the priority should be on maintenance and upward growth instead of outward growth. Council Member Janet Miller: The CIP is different than the comprehensive plan, the comprehensive plan does not have specific projects. The idea is that individual CIP projects align with the comprehensive plan. The comprehensive plan has a steering committee and the City and County both have to approve the comprehensive plan. DAB? Are there public private partnerships to pay for water? A: Yes they are looking at that for current projects. Walt Chappell 3165 N Porter? When will the plan be adopted? Council Member Janet Miller: The CIP could be approved around August when the Budget is adopted. Walt Chappell 3165 N Porter: Why not focus more on maintenance in the CIP and operating budget instead of new projects. Council Member Janet Miller: There are two budgets, the operational budget and the CIP budget. Maintenance projects are not included in the operational budget. Typically long term fixes and plans are in the CIP and short term and emergency projects are in the operational budget. Joe Mackey, 730 N Flora? Is there a proposed rate increase to pay for new water supply? Council Member Janet Miller: No, there is no proposed rate increase for that purpose, it’s just an option on the table. Joe Mackey, 730 N Flora? What affect would a rate increase have on someone that doesn’t buy City water? A: None. Walt Chappell 3165 N Porter? What should you do if you want to give public input on the CIP? Council Member Janet Miller: There will be public hearings, a workshop, you can also submit a written comment to the CM. Council Member Janet Miller: Next Comprehensive Plan Steering committee meeting on 6/17 @ 4-6pm in MAPC CR 10th Floor City Hall.  Minutes May 20, 2015 Paving Improvements for Elder and Elm Streets, between Central and Murdock Gary Janzen, Public Works Engineering, presented a petition for paving Elder and Elm streets between Central and Murdock. Elder and Elm streets are currently dirt streets located north of Central Avenue and east of Hoover. A petition signed by 56% of the resident owners, representing 55% of the improvement district area, was submitted in support of proposed pavement and drainage improvements. The petition is valid per Kansas Statue 12-6a01. The estimated cost of the improvements is $485,000 with 89.5% ($434,075) of the final cost being assessed to the improvement district on a fractional basis, and 10.5% ($50,925) being paid for by the City at Large to pay for part of the intersection. The estimate does not include financing costs that will be incurred during the design, construction, or bonding phases of the project. There are still 90 miles of unpaved streets in Wichita. The City does no pursue these projects, it takes a resident petition. After a petition is started the residents must have over 50% of the resident owners sign it. A letter is also sent to everyone in the benefit district. The benefit according to state law goes half a block each way from the paved street. It will probably be early next year before construction starts if not late this coming Fall. DAB? Does this include drainage and storm sewer? A: yes it does. The neighborhood is extremely flat so drainage will be an issue in designing it. Walt Chappell 3165 N Porter? Has the signed petitioners been sent the estimate? A: Yes, it was included in the letter they received. If the bids come in higher than the estimate, they will have to sign a new petition or it will die. The estimate is very conservative. Joe Mackey, 730 N Flora? Is the cost rolled into the property taxes? A: Yes. Action: (Sanders and Hamilton) made a motion to recommend approval of the petition. Motion passed: 5-0 Issues of Concern None Neighborhood Reports There were no neighborhood reports given Council Member Update The District VI Coffee will be on the 5th Saturday in May, meeting at the Downtown YMCA in the Community Room. The next DAB VI meeting will be held on June 1, 2015 Guests Walt Chappell Joe Mackey