Diversity, Inclusion and Civil Rights Advisory Board

City of Wichita Diversity, Inclusion and Civil Rights Advisory Board Meeting Agenda ___________________________________________________________ November 16, 2021 at 5:30 p.m. Advanced Learning Library -- 711 West 2nd St N. (new meeting location) Order of Business 1. Call to Order 2. Approval of Agenda for November 16, 2021 3. Approval of Minutes for0020October 19, 2021 Public Agenda 4. Scheduled Items There are no scheduled items. 5. Off-Agenda Items Any individual may present that did not request to speak on the Public Agenda prior to the meeting may speak at this time. New Business 6. DICR Advisory Board By-laws The board will review the updates made to the by-laws and offer edits or final approval. 7. DICR Ordinance Review & Board Appointment Schedule The board will review the ordinance and recommended changes, board appointment schedule, as well as discuss any additional changes the board presents. 8. Committee Strategic Work Plan Review The board will review the committee draft work plan and discuss what they want to keep, what’s missing and what they want to remove. 9. Board Presentation and Elections Board members who have expressed interest in serving as the 2022 Chair, Co-Chair and Parliamentarian will be provided up to three minutes to share why they desire to serve. The board will then cast their vote to appoint the Officers for 2022. Board Agenda 10. Updates, Issues and Reports Adjourn The next Diversity, Inclusion and Civil Rights Advisory Board meeting will be held on City of Wichita | Diversity, Inclusion and Civil Rights Advisory Board | Page 1 of 1  Minutes Wichita Diversity, Inclusion & Civil Rights Advisory Board September 21, 2021 5:30 PM-7:30 PM Members Present: Kenzie Borland, Tabitha Lehman, Kelli Grant, Shala Perez, Jennifer Brehon (virtual), Pastor Pamela Hughes Mason, Thy X Phan, Renee Carrion (virtual) Members Absent: William Polite Jr., Dioane Gates City Staff: Adam Nebenzahl, Management Fellow; LaShonda Garnes WSU/PPMC; Misty Bruckner WSU/PPMC; Susan Leiker, HR (virtual); Item Description 1. Call to Order LaShonda Garnes called the meeting to order at 5:35pm 2. Approval of October a. Garnes requested an addition to the agenda, a presentation from 19, 2021 Agenda Mr. James Barfield. Motion to approve the amended agenda. Pastor Hughes Mason:Lehman. Motion carries. 8:0 3. Approval of September b. Motion to approve meeting minutes. Brehon:Pastor Hughes Mason. 21 2021 Meeting Motion carries. 8-0 Minutes 4. Public Agenda c. James Barfield: Lodge a formal complaint against board member. Incident occurred at the October 12 City Council during the public comment period on the Non-Discrimination Ordinance. Barfield advised that he waited for his opportunity to speak and while also acknowledging he exceeded the 5-minute timeframe allotted to each speaker. He advised that when he began to wrap up his comments someone began speaking from the back of the Council Chambers interrupting him and the council proceedings. Due to this interruption, the mayor called for a 10-minute recess to gain control in the Council Chambers. He advised that the gentlemen who caused the interruption was later Identified as a board member, Mr. Dioane Gates. Barfield advised that he noticed the same member stood up against another speaker in the council meeting. He shared that he found this behavior extremely unprofessional. He expressed that the member of the board assisted in the unprofessionalism during the council meeting. He further requested that the Gates offer his resignation and/or that the Board make a recommendation to the Mayor and Council Member Cerullo to have him removed from his role on the DICR Advisory Board. d. Perez thanked Mr. Barfield for his attendance and support of the NDO. e. Pastor Hughes Mason appreciated Mr. Barfield’s clarity in his thoughts and concerns that he brought forward. f. Perez asked for clarity on the authority the board had in this situation. She also expressed that she did not feel Gate’s conduct was suitable of the board. g. Garnes advised that she would check with the city attorney to understand what authority the board has in such a matter. h. Pastor Hughes Mason shared that the oath of office that each board member signed also contained language regarding code of conduct expectations. i. Lehman advised she did not feel comfortable acting without Gates being available to defend himself. She requested more background be presented. Clarified background during the council meeting regarding the NDO and how James Barfield was speaking longer than what was allotted. j. Brehon stated she wished to hear both sides and come back with a more formal recommendation. k. Pastor Hughes Mason believed that outside dialogue should not occur and leave it to the Board. Only other party to discuss the Board should discuss this matter with should be the city attorney. l. Grant requested that all board members watch what happened in the city council meeting. Brehon agreed. Pastor Hughes Mason agreed and emphasized looking at it from a non-bias position. Perez added that it was difficult to hear anything from the audience on the YouTube recording. m. Pastor Hughes Mason asked if the people present during City Council meeting were uncomfortable or not. Pastor Hughes Mason clarified that comfortability does not decide if right or wrong. Grant and Perez stated they were uncomfortable during the council meeting. Perez advised that she received comments from the public about the issue after the meeting. n. Garnes clarified that the board will take steps to learn what happened, what is the role and responsibility of board regarding the official complaint of Mr. Barfield. Garnes will send an update to the board on next steps based on what is advised by the city attorney. o. Lehman stated the incident was recorded in a Wichita Eagle article. She claimed that derogatory terms were said to the Mayor by Gates. p. Lehman asked if Gates could share his account of the event at the City Council meeting prior to the November meeting. Pastor Hughes Mason desired to find out what the guidelines were first from the city attorney. Brehon agreed with Pastor Hughes Mason. q. Motioned made to direct Garnes to ask the city attorney of authority of the board regarding Mr. Barfield’s complaint and if there is authority it will be put on the November agenda, if not, it will not be included. Perez:Tabitha. Motion carried. 7:1 Pastor Hughes Mason opposed. 5. NDO Debrief r. Discussion of what went well during the NDO process. This was an opportunity to engage on issues brought forth and moving forward as a board. The discussion would be about the process and not the NDO itself. s. Pastor Hughes Mason shared that she felt that the board was thrown into the fire with limited tools and resources. She believed the beginning of KLC facilitation was strong, but rest was filler. She felt that the process at times seemed disjointed and there was a power struggle. The Board needed to get to know one another more to have the process run smoother. Emphasized the need to make connections. In her experience, Pastor Hughes Mason has seen that other boards are divided because missions seem to be different from actions. t. Borland felt like the process of the NDO with KLC was clunky. Felt the day with the attorneys was informative. However, she felt silenced the rest of the time. Borland did not feel she could ask questions about how the NDO will affect specific groups. She wanted to know where other members stood on the NDO during the process. Felt the KLC facilitation was a waste of public funds. Felt that her safety was compromised. Believed the NDO caused the board to become political. u. Grant echoed the KLC concerns. Felt it was a waste of public funds. Did not feel there was value in the conference. Grant was able to form connections with the board members who were over Zoom during KLC facilitation. If given a do-over, she would not have voted for same process. Thought the public comment sessions process was a strength. Felt the Board could listen to factions that were not previously heard in council meetings. Felt that the NDO process was overall cumbersome and rapid. Moving forward, the Board needs to make personal connections and have those offline conversations. v. Brehon agreed with Pastor Hughes Mason. The board needs to create a format for the agendas they take in and have formal steps on how to deal with issues. She did not understand why the board was at KLC discussion on night two. She believed the Board needs to come up with its own process when it takes up issues. With a formal process, the board can come back collectively on decisions. w. Carrion felt that she does not have enough experience with boards and enjoyed the opportunity to listen and gain knowledge from other members of the Board. Carrion loves to build community connections and wanted to have more of that opportunity. Did not understand what was allowed as a member of the board. Felt okay with the process and hopes that the board can grow from this. x. Phan felt flustered during the process because she is new to it. Agreed with Brehon’s comments on KLC. Hopes to continue to build relationships and develop bonds. y. Lehman felt it was clunky without having a chair or formal process. Felt rushed during the process and the process needed to take  more time. Grateful for not having to do something the same way again. She would like to get to a point where a formal process is in place. z. Perez felt overall this was no different from any other board. Saw similarities to other legislation that she has worked on. Recommended establishing sub-committees for those that have a strength for certain things. Did not believe there can be a one-size- fits-all process. Recommended members volunteer for issues or tasks that they are good at. Emphasized that the Kansas Open Meetings Act requires a narrow sphere of input offline. Recommended as members of the Board are doing individual tasks to create a flow of information. Emphasized members of the Board to review information by board members before going into meetings. Felt the KLC facilitation was not in the Board’s control and that it was going to happen regardless. Emphasized not to let the KLC facilitation experience affect the work of the board. aa. Pastor Hughes Mason felt that everyone understands the importance of the board and is unsure why Perez did not feel people are committed. Perez clarified her previous comments. Pastor Hughes Mason felt that a member of the board should be able to come forward about that not having been able to review the necessary information prior to a meeting. bb. Garnes clarified the necessity of the board retreat and relevant responsibility of the board members. Emphasized trying to make lasting, sustainable impact. Pointed to future opportunities to build relationships and a necessity to refocus on the work that was originally set out for the board. 6. Overview of PPMC a. Misty Bruckner discussed the PPMC process of community Engagement Process engagement. Discussed that the desire of the board is to be proactive. Discussed the importance of Brehon and the Board’s desire for a formal process. To engage a diverse community, the board needs to be thoughtful in community engagement. Need to be able to determine what the community engagement trying to achieve. Bruckner said a PPMC document on these topics will be sent out to the board. 7. Overview of Original a. The process began with an approved ordinance creating the board Year 1 Process and established a formal workplan with four focus areas. A draft work plan was developed for members of the committee to approve in summer of 2020. The work plan was approved in December 2020. The original bi-laws and ordinance need to be updated by the current Board. b. Garnes stated that she hopes to have someone from the city give and overview of what city government is to the Board. Garnes also expressed interest in the Board having formal training and development on certain topics (i.e. KORA, KOMA, Robert’s rules of order). c. Once the background training foundation is in place, the Board will focus on what issues should be included and discussed. The Board  will decide who in the City needs to be involved in the discussion. The Board must decide who the partners to collaborate with in the community are. The Board’s role is not trying to take over the work, but rather bringing people together and ensuring there is a dialogue in the community. The focus of the Board is creating an inclusive and equitable community. d. November agenda: bi-laws and ordinance review. Talk through possible and necessary changes and have the Board get input on any necessary changes. A possible discussion of appointment dates and term length. The Board may consider encouraging the Mayor and council to reset dates to achieve work that was originally set out. The Board will also discuss future engagement process and design one to provide input. Board members will have opportunity to say why they applied for positions. The Board will have a retreat to establish greater connections. The retreat will be a half-day session. Brehon stated will not be available for the month of November and will be available after December 3. e. December proposed agenda – having board elections, a presentation from city of a history of repealed ordinances related to past civil rights boards. Questions by Board member were posed about what happened back then and wanted formal layout of where we are now. The Board will assist in creating a strategic direction and partner with city and community members to help the community grow. The Board will also look at the work plan that was established from the prior summer committee. Finally, there will be a discussion about high level focus areas for the strategic plan in 2022. f. Garnes will work with the elected chair in January to set agendas. g. Motion made to not meet in December. Brehon:Lehman Motion carried. 7:0 h. Motioned to move board elections to November and carry over remainder of December suggested agenda be covered in January. Perez:Tabitha Motion carried. 7:0 8. November Board a. Perez requested to push the retreat earlier before Brehon leaves Retreat (outside of for Texas. regular meeting) b. Motion made to host the retreat October 30th from 10am-2pm. Perez: Pastor Hughes Mason Motion carried. 7-1. Carrion opposed. c. Borland left at 7:19pm. 9. Sustainability a. Garnes asked if anyone wanted to serve on the sustainability Integration Board integration board. Brehon expressed interest but feared a conflict of interest because of her engineering firm. b. Motion made to recommend Brehon as the board representative. Perez:Lehman. Motion carried. 7:0 10. Open Discussion c. Garnes read a letter by community member Gerald Domitrovic. He wanted to know what came of the situation with Mayor Whipple and Mr. Stoker during the summer committee work. Garnes said she would follow-up with the relevant city staff. 11. Adjourn Meeting adjourned at 7:26pm October 19, 2021. Minutes filed by Adam Nebenzahl, Secretary Goals & Strategies Equity in Policy, Programs and Services Goal 1: Establish a baseline to measure progress on enhancing diversity, equity and inclusion processes, policies and practices. Strategy Description Year 1 Determine and develop a report card that specifically describes what will be measured and what tool will be utilized. (i.e. employee morale, advancement, employee to community demographics) 2 Develop and implement an internal survey for City of Wichita employees to assess the climate and perceptions of diversity, equity and inclusion. 3 Conduct an assessment that evaluates the equity of services provided by the City of Wichita (housing, transportation, accessibility to services, redlining, etc.) and establish a baseline for evaluating change. 10  Goal 2: Create a sense of community within the community and amongst city staff. Strategy Description Year 1 Evaluate the City of Wichita Citizen Survey and provide recommendations on other questions that should be included to gather feedback on diversity, equity and other areas that help build stronger relationships between the City and community. 2 Evaluate how the current City of Wichita Citizen Survey is utilized and disseminated to the community. Provide recommendations on other opportunities to engage and infuse survey responses into policies, practices and programs. 3 Identify and create engagement mechanisms and opportunities to engage in authentic conversations that drive change in communities. 4 Identify opportunities to amplify and enhance strategies, programs and organizations that build strong neighborhoods. These discussions should be led by a neutral facilitator and the City should support through both human and financial resources. Goal 3: Design and implement a consistent/annual review of city policies, processes and procedures. Strategy Description Year 1 Evaluate policies that impact the baseline measurements identified in Goal #1, Strategy 1. (Ex: annual budget allocations) 2 Develop and disseminate an equity fact sheet. Goal 4: Design an accountability framework to ensure equity across the Council to be included in the governance structure. Strategy Description Year 1 Develop recommendations for diversity, equity and inclusion value statements that embody the work of the Council of Diversity, Inclusion and Civil Rights. 2 Research and develop recommendations that reflect how the members will hold to the values of the Council of Diversity, Inclusion and Civil Rights. Council on Diversity, Inclusion and Civil Rights 11  Talent Retention, Attraction and Advancement Goal 1: Develop and implement processes that ensures the organization is attracting and hiring diverse talent that reflects the demographics of the community. Strategy Description Year 1 Administer an internal environmental scan of the organization to create a baseline and metrics that allows the organization to assess and develop intentional strategies and metrics with hiring, retention and advancement processes. 2 Create a partnership directory and connect with organizations to build a community culture on the importance of diversity, equity and inclusion. 3 Evaluate and implement recruitment, interview and hiring practices to ensure they are infused with diversity and equity practices throughout the entire process. 4 Create intentional partnerships that can be utilized to attract diverse talent (i.e. colleges/universities, professional organizations, etc.) 12  Goal 2: Create programs, policies and benefits that retains talent in the organization. Strategy Description Year 1 Evaluate needs and perceptions of employees and address barriers that prevent employees from advancing within the organization. 2 Create affinity groups (employee diversity council) to assist in evaluating and addressing concerns raised within the organization. 3 Develop and implement a policy/program that provides employees with the opportunity to civicly engage and support other organizations and cultural community activities. 4 Evaluate benefits (salary, benefits, tuition reimbursement, vacation etc.) to ensure competitive packages are provided to candidates both local and out of state. 5 Implement policies and procedures that allow staff to identify and report discrimination and ensure policies and procedures are communicated to the organization. Goal 3: Create pathways, professional development and engagement processes for all staff to advance within individual departments and across the organization. Strategy Description Year 1 Create and promote professional development opportunities to assist employees in advancing throughout the organization. 2 Create and implement professional mentoring programs that provides opportunities for employees to network and interact with senior leadership. 3 Provide professional development opportunities around skills needed to advance within the organization for all levels of staff. Goal 4: Proactively reach out and develop programs that engage youth and young adults in local government. Strategy Description Year 1 Create and implement a “mentor/shadow for a day” program that allow young adults to learn about roles in public service. 2 Proactively engage young adults in board appointments and opportunities to participate in civic engagement activities. Council on Diversity, Inclusion and Civil Rights 13  Community Engagement and Partnerships Goal 1: Build a diversity and education program that serves and engages the youth. Strategy Description Year 1 Conduct an environmental scan and identify partners, resources available to assist with youth programming. 2 Partner with USD 259 to develop and implement a diversity and inclusion curriculum/program. Goal 2: Build and create a sense of community for youth/young adults. Strategy Description Year 1 Create opportunities for youth to be civicly engaged and included in decisions that impact them. 2 Create and promote a sense of belonging for all in the Wichita community. 3 Engage colleges to assist with and support diversity. 4 Identify opportunities to work with partners for retention of diverse talent in our economy 14  Diversity, Inclusion and Civil Rights Advisory Board Recommendations for Updates to Ordinance Ordinance Revision Recommendations Section 6 (1d) Does this need to be in the ordinance? (2) Does this need to be in the ordinance? Section 7 (3a) add age 16-18 (3b) Need a definition or an age range for clarity (3c) Clarify is this a disability service provider or individual with a disability or either (3f) Define (3g) Is this a member or Officer of NAACP (3h) Is this an Administrator or could it be a teacher (3i) These are two distinct groups which one has value add or do you list them both separately (3j) Is this a homeless service provider (4) This is where the discussion about board term dates should be discussed. Section 8 (2) Update the Officer positions and remove the language related to the secretary (2b) Update title to Co-Chair and the definition to match the bylaws (2c) Secretary position should be removed, that role is filled by city staff Add - The Parliamentarian role and definition from the by-laws should be added (3) Update the Officer titles, remove secretary and add parliamentarian  DIVERSITY INCLUSION AND CIVIL RIGHTS ADVISORY BOARD Administrative Policies/By Laws for Board 1. Creation: The Diversity, Inclusion and Civil Rights Advisory Board was established by the City Council adoption of Ordinance 51-400 on December 27, 2020. 2. Purpose: The primary purpose of the Diversity, Inclusion and Civil Rights Advisory Board is to make recommendations to the Mayor and City Council on strategies to engage Wichita’s diverse residents, business and community leaders. 3. Function: In addition to providing advice and recommendations to the Mayor and City Council, the functions of the Diversity, Inclusion and Civil Rights Advisory Board will include: 1. Working with residents, staff and elected officials to develop, update and implement a strategic plan that guides the work of Wichita’s Diversity, Inclusion and Civil Rights Advisory Board. 2. Promoting the work of the Diversity, Inclusion and Civil Rights Advisory Board through collaborations, presentations and other community outreach initiatives. 3. Serving as a conduit for community engagement, education and gathering input that will influence the development of recommendations presented to the Mayor and City Council. 4. Membership and Terms: The Diversity, Inclusion and Civil Rights Advisory Board shall consist of no more than seventeen (17) members appointed by the Mayor and City Council. The members of the board will reflect the diversity of residents of the city of Wichita, including ethnicity, race, gender, identity, religion, sexual orientation, socio-economic and age. The Diversity, Inclusion and Civil Rights Advisory Board shall be assisted by a designated representative of the City of Wichita to serve as the non-voting, liaison to the board. All appointed members must meet the provisions of Section 2.12.010 of the Municipal Code for the City of Wichita, Kansas. The board shall elect its own chair, co-chair and parliamentarian and make such rules as are necessary for the conduct of its business and shall be subject to the provisions of section 2.12.020 of the Municipal Code for the City of Wichita, Kansas. Draft By-laws 09-22-2021 The selection of the members of the Diversity, Inclusion and Civil Rights Advisory Board and the filling of vacancies shall be determined by City Council. Members shall serve a term of two years. Members may be removed from office by the City Council under the procedures established by Ordinance for nonattendance at three consecutive meetings, or absence at more than 50 percent of the meetings in any twelve-month period. All vacancies on the Diversity, Inclusion and Civil Rights Advisory Board shall be filled for the unexpired term in the manner that the position was originally filled. 5. Meetings and Procedures: The Diversity, Inclusion and Civil Rights Advisory Board shall meet at least once each month. Additional meetings may be called by any one of the principal officers (chair or co-chair) or by any majority of the members by giving notice to all members and staff of the date, time, place and purpose of the meeting. All meetings of the Diversity, Inclusion and Civil Rights Advisory Board and its sub- committees are subject to the Kansas Open Meetings Act, requiring notice of the date, time, and location of the meeting. Cameras and recording devices shall be allowed at meetings, subject to the reasonable direction of the Chair to allow the orderly conduct of the meeting. It is the policy of the City to allow public participation on items coming before the Diversity, Inclusion and Civil Rights Advisory Board. Following the presentation of the item and before action by the Diversity, Inclusion and Civil Rights Advisory Board, the item shall be open for discussion by the members of the public. Each public member shall be subject to a limitation of five minutes for each presentation, unless extended by the majority of the Diversity, Inclusion and Civil Rights Advisory Board. The Chair shall have the discretion to reasonably limit the length or number of public presentations when unduly repetitious, not germane to the issue, or in the event the unusual length of business or time constraints require such limitation. All meetings of the Diversity, Inclusion and Civil Rights Advisory Board and their sub- committees shall be conducted in accordance with Robert’s Rules of Order Revised, except where superseded by Ordinances of the City or Bylaws modified and approved by the City Council. Where there is no conflict with the established parliamentary authority, the Diversity, Inclusion and Civil Rights Advisory Board may establish such additional rules of conduct for its members as is deemed reasonable and appropriate. 6. Quorum and Voting: A majority of the members appointed and qualified at any given time shall constitute a quorum of the Diversity, Inclusion and Civil Rights Advisory Board. All actions and recommendations of the Diversity, Inclusion and Civil Rights Advisory Board shall be made by a majority of the members in attendance and voting at the time of the vote. No actions shall be taken in the name of the Diversity, Draft By-laws 09-22-2021 Inclusion and Civil Rights Advisory Board where a quorum of less than fifty percent of its membership is present. No proxy votes shall be permitted in the conduct of the Diversity, Inclusion and Civil Rights Advisory Board’s business. Members shall discharge the responsibilities of their office and shall vote on all matters coming before the Diversity, Inclusion and Civil Rights Advisory Board, except in those matters announced to the Chair in which the member declares a conflict of interest, in which case the member may abstain. Members abstaining shall be counted for the purpose of determining a quorum. Unless a member audibly votes to the contrary or announced an abstention, silence in voting shall be recorded as an affirmative vote. In the absence of a quorum at any meeting, the Chair may adjourn the meeting to a specific time, date, and place, which shall be publicly announced. (Refer to Section 5). The lack of a quorum shall not preclude the remaining members from hearing from the public present on any item and reporting such public comments to the full Diversity, Inclusion and Civil Rights Advisory Board. 7. Agenda and Order of Business: The agenda for each meeting shall be prepared by the board liaison and provided to the Diversity, Inclusion and Civil Rights Advisory Board and made available to the public prior to each meeting. Upon approval of two thirds of the member’s present, additional items may be added to the agenda at the meeting provided that such business item will not extend the meeting beyond the established time limitation for meetings. A regular order of business shall include a Call to Order, Approval of Minutes, Considerations of the items of business generally organized by subject matter. The Diversity, Inclusion and Civil Rights Advisory Board shall have the discretion to establish a public agenda to consider statements from the public on topics not covered in the agenda, provided that such public agenda shall not be used to discuss matters of personnel, litigation, and specific violations of laws and ordinances. 8. Officers and Staffing: The Diversity, Inclusion and Civil Rights Advisory Board will elect its own Chair, Co-Chair and Parliamentarian. A new Chairperson, Co- Chairperson and Parliamentarian will be elected in October every year. The Chairperson shall preside at all regular meetings, call special meetings as deemed necessary, and be responsible for preparing the agenda for meetings with the assistance of the City staff liaison. The Chair shall represent the Board to the public and may give presentations and provide testimony. Additionally, the Chair shall serve as the deciding vote in the event of a tie. The Co-Chairperson shall serve when the Chairman is absent or not participating in a particular agenda item. Draft By-laws 09-22-2021 The Parliamentarian shall preserve the order and decorum of the meeting based on the Roberts Rules of Order Revised, subject to an appeal to the majority of the Diversity, Inclusion and Civil Rights Advisory Board. Liaison staffing will be provided by the City of Wichita through employees and/or contracted services. The liaisons will be responsible for serving as the secretary to the board. They will be responsible for coordination and preparation of the meeting, meeting minutes, and coordinate the agenda, distribute documents, and perform such other administrative/clerical duties as are necessary for the reasonable and efficient operations of the Diversity, Inclusion and Civil Rights Advisory Board. Legal services shall be provided by the Department of Law. 9. Sub-Committees: The Diversity, Inclusion and Civil Rights Advisory Board may establish such standing or special sub-committees as are necessary for the efficient and effective operation of the Diversity, Inclusion and Civil Rights Advisory Board. Such sub-committees (by whatever name) may be established to address specific diversity, inclusion and civil right issues of concern, consider and make recommendations to the Diversity, Inclusion and Civil Rights Advisory Board on certain topics regularly coming before the Diversity, Inclusion and Civil Rights Advisory Board, or serve certain coordination functions. 10. Conflict of Interest and Quasi-Judicial Proceedings: Members of the Diversity, Inclusion and Civil Rights Advisory Boards are subject to the conflict of interest provisions of State law and City Ordinances and shall disclose such conflicts or abstain from participation as required by law. 11. By Laws: A copy of all proposed amendments to these bylaws shall be mailed by the liaison to each member of the Board at least ten days prior to the date at which action is to be taken on the amendment. Draft By-laws 09-22-2021 City of Wichita Diversity, Inclusion and Civil Rights Advisory Board Officer Elections ___________________________________________________________ Chairperson The Chairperson shall preside at all regular meetings, call special meetings as deemed necessary, and be responsible for preparing the agenda for meetings with the assistance of the City staff liaison. The Chair shall represent the Board to the public and may give presentations and provide testimony. Additionally, the Chair shall serve as the deciding vote in the event of a tie. ☐ Pastor Pamela Hughes Mason ☐ Tabitha Lehman ☐ Write In _______________________________ Co-Chairperson The Co-Chairperson shall serve when the Chairman is absent or not participating in a particular agenda item. ☐ Shala Perez ☐ Write In _______________________________ Parliamentarian The Parliamentarian shall preserve the order and decorum of the meeting based on the Roberts Rules of Order Revised, subject to an appeal to the majority of the Diversity, Inclusion and Civil Rights Advisory Board. ☐ Write In _______________________________ City of Wichita | Diversity, Inclusion and Civil Rights Advisory Board | Page 1 of 1