Golf Board of Governors

Golf Advisory Committee Agenda City Hall, Park & Recreation Conference Room, 11th Floor Thursday, October 7, 2021 | 4:00-5:00pm Item Description Call to Order Eddie Fahnestock, Chair, called the meeting to order at 4:02 p.m. ATTENDANCE: In the Room: Eddie Fahnestock, Troy Houtman, Penny Garding (Clerk) via TEAMS: Nancy Knopp, Nile Dillmore, Cody Hollister, Richard Schodorf, Shana Appelhanz, Colin O’Bryan, Steve Blaske, Scot Weller Absent: Michael Ward, Kyle Ellison, Cameron Crist Announcements – There were no Announcements Public Comments – There was no Public Comment 1 Approve Minutes A typed transcript of the September 2 meeting is not available. To view a recording of the meeting please visit https://youtu.be/0ZC2mLhipok 2 New Items for Consideration There were no New Items for consideration 3 Continuation of Prior Business A. Golf RFP Updates – (Troy Houtman) Houtman stated seven (7) submittals were received and reviewed. Interviews will be scheduled for Thursday, October 28 for those that are selected. Dillmore inquired about the probability of the finalist being able to deliver $1.4MM Net Revenue in 2022. Houtman responded Net Revenue is $987K. Fahnestock stated we need to take a long look at a sustainable and affordable longer term approach. Houtman added the year-to-date numbers show booming revenue through summer, but do not reflect the end of year expenses in November and December. Schodorf stated Mark Manning indicated they are leaving money on the table by not upgrading concessions. Houtman responded some of the initial proposals had interesting ideas on concessions. Year-to-date concessions are higher than 2019. Shana Appelhanz stated they are aware the kitchens are not set up. Auburn Hills is currently set up, but not ideally for full service. Houtman added after year-end expenses and still in the black, it will go back into the golf system. A lot of changes have been made, some expense is being paid out of General Fund. Knopp inquired why use General Fund and not Golf Enterprise Fund. Houtman responded he did not replace staff (Golf Manager, Golf Account Clerk and Golf Marketing) so that work such as payroll and hiring, some maintenance and marketing is being handled by general fund staff.  B. Golf Financials – (Troy Houtman) Houtman shared financials through 8/31/2021. There was group discussion regarding fee adjustments Knopp stated the merchandise at the Sim pro shop is pathetic. Houtman responded the pros should be sharing with Sim to keep the supply up. O’Bryan stated Blaske has been sharing what he could to keep supply up. Blaske added he has the contract for Sim and is having difficulty getting inventory due to supply chain and production delays. Also with the uncertainty of the future he did not request large supply quantities. He is getting and sharing what he can. Knopp stated the new bench at Mac is facing the cart path and street, facing away from the tee box. Houtman stated he will let the contractors know and have it corrected. Houtman provided an update on pond repairs at Mac. Those should be completed in the December timeframe. Schodorf commented the geese at Mac are not as bad, is this do to the dog? Houtman responded yes, last year they had 11 goose nests, this year they found one. Knopp inquired about why there is a Junior Membership when there is a Junior’s Play for Free program. Appelhanz responded that although all juniors are given the opportunity to cancel their membership with no penalties, some have chosen to continue the membership so in the event the for free program ends, they will not have to go through the enrollment process all over. 4 President’s Update (Eddie Fahnestock) There is no President’s update. O’Bryan stated the course at Sim is in fantastic shape Knopp asked if a line item could be added to the agenda for a Pro’s Update, before the President’s Update. Houtman stated that will happen with the next agenda. Weller stated things are going well, staying busy 5 Adjourn Fahnestock adjourned the meeting at 4:54 p.m.