City Council

City Council - Regular Session The Chambers at City Center 8534 Main Street, Woodstock GA (Main) 770.592.6000 (Fax) 770.926.1375 http://www.woodstockga.gov *Hearing Assistance Available Upon Request AGENDA Monday, February 23, 2026 City Council - Regular Session 7:00 PM ITEM 1. MEETING CALLED TO ORDER 7:00 PM Meeting called to order at The Chambers at City Center, 8534 Main Street, Woodstock, GA. ITEM 2. RECOGNITION OF GUESTS AND VISITORS 1. Recognition of Boy Scout Troop 994 (Michael Caldwell) 2. Proclamation - National Reading Month (Michael Caldwell) 3. 2026 Arbor Day Celebration - 20 Year Employee Recognition (Michael Caldwell) As part of the City of Woodstock annual Arbor Day Celebration, we honor those City of Woodstock employees who have reached their 20 Year Work Anniversary during the year by dedicating a tree in their honor. Thank you for your years of service and dedication to our community! Congratulations To: Greg Roach - Stormwater Operations Manager Kerry Vanderpool - Fire Captain Sean Mulvihill - Fire Captain Rodney Kendall - Fire Captain Bobby Dean - Master Firefighter Jordan Carter - Fire Sergeant Shane Tetterton - Fire Battalion Chief (30 years) ITEM 3. ANNOUNCEMENTS 1. Announcements (Colin Ake) The vendor application for the 2026 Woodstock Farm Fresh Market is available now at visitwoodstockga.com/market. If you are interested in being a vendor or if you know someone who you think would be a great fit for the market, now is the time to apply. Vendors will be approved for the Market City Council 1  starting in March. Applications will be approved for the 2026 Market Season based on quality and fit for the market, not on a first come basis. The 2026 Woodstock Farm Fresh Market will be open every Saturday from April 18th to December 19th. Market Hours are 8:30 am to noon and the market will be located on Market Street, Elm Street and in Reformation Brewery's backyard in Downtown Woodstock. The Woodstock Police and Fire Departments are excited to announce the return of “You’ve Been Egged!" On the evening of Saturday, April 4th, Woodstock police officers and firefighters will spread Easter cheer by delivering and placing Easter eggs at participating residences throughout Woodstock. Register your family at woodstockga.gov/egged by Wednesday, March 23rd to join the fun! ITEM 4. MEETING DECORUM ITEM 5. PUBLIC COMMENT ITEM 6. CONSENT AGENDA 1. Approve Surplus & Disposal via Trade-In - Various Police Weapons (Brian Aligood) Request for approval to authorize the surplus and dispose of various Police weapons for the purpose of trading them in to Smyrna Police Distributors for credit toward the purchase of new equipment. 2. Award RFQ 2026-03 (PI 0021196) and Authorize Contract Negotiations for Design & Engineering Services for Noonday Creek Trailhead (Coty Thigpen) Request for approval to award RFQ 2026-03 to Pond & Company and to authorize contract negotiations for design & engineering (D & E) services for Noonday Creek Trailhead. The final contract will be brought forward for Council approval at a future meeting. 3. Ratify Purchase of the Previously Completed Acquisition of Right-of-Way and Easements Associated with Parcels 45 and 46 for the Neese Road (North) Roadway Improvement Project (Chris Luly) Request for approval to ratify the purchase of the previously completed acquisition of right-of-way and easements associated with Parcels 45 and 46 for the Neese North roadway improvement project. The acquisition includes 473.23 square feet of right-of- way, 1,343.43 square feet of permanent drainage easement, 1,278.62 square feet of temporary construction easement for Parcel 45, and 5,680.74 square feet of right-of-way and 3,133.62 square feet of temporary construction easement for Parcel 46. 4. Approve Arcadis Work Authorization #58 for Construction Review Submittals and RFI Services (TLP Widening) (Chris Luly) Request for approval of Arcadis Work Authorization #58 to provide on-call miscellaneous construction review submittals and RFI services related to the Towne Lake Parkway Widening project from February 11, 2026 to June 1, 2026. The agreement contemplates Arcadis performing specified activities related to the project at certain hourly rates with the total cost not to exceed $10,000 unless otherwise increased as directed by the City. 5. Approve MAJBA JE 20738 - Additional Funding for CDBG Dupree Road Connection (Walkable Woodstock) Sidewalk Project (Jeremy Parker) Request for approval of MAJBA JE 20738 which recognizes additional TAD revenue and transfers it to SPLOST VII to fund additional costs related to the CDBG Dupree Road Connection Walkable Woodstock sidewalk project. The additional costs are driven by unforeseen right-of-way (ROW) acquisition costs, one essential change order, and a critical concrete repair required at the bridge transition points for ADA compatibility. City Council 2  6. Approve MAJBA JE 20763 - Additional Funding for Parking Deck Patrol (Ron Shelby) Request for approval of MAJBA JE 20763 which will provide for dedicated 16-hour per week Parking Deck patrols. This Budget Amendment will use Council Contingency to fund these patrols at a cost of $20,000, which includes related employer payroll costs. It also provides for an additional 27 hours of patrols in case additional is required. 7. Approve Alcoholic Beverage Caterer Permits for 2026 Summer Concert Series (Brian Borden) Request for approval of the Alcoholic Beverage Caterer permits for Collegiate Concessions dba Premier Events for the 2026 Summer Concert Series taking place on May 9, June 13, July 11, August 8, and September 12, 2026. 8. Approve Road Closures - July 4th Spectacular/Christmas Jubilee Parade of Lights 2026 (Brian Borden) Request for approval of road closures for the 2026 July 4th Spectacular Event and the 2026 Christmas Jubilee Parade of Lights. Closures include Main Street and Rope Mill Road, from Woodstock Elementary School at 230 Rope Mill Road to Highway 92 (Sam's Club), on July 4 and December 6, 2026, for the City of Woodstock Holiday Parades. Request closure of East Main St. in front of The Park at City Center for the two festivals on the same days. Event Start Times: July 4th Spectacular Parade (10:00 am) / December 6th Christmas Jubilee & Parade of Lights (5:30 pm). Road Closure Times: July 4th (Parade - 9:45 am) December 6th (Christmas Jubilee Parade of Lights - 5:15 pm). Roads reopen after a pass of the street sweeper at the end of parade per police approval. 9. Approve 2026 Summer Concert Series Band Contracts (Brian Borden) Request for approval of RCS Productions (band) contracts for the 2026 Woodstock Summer Concert Series. 10. Approve Change Order #11 for Noonday Creek Trail Extension from J.G. Leone Enterprises (Chris Luly) Request for approval of Change Order #11 from J.G. Leone Enterprises for the amount of $79,832.00. The purpose of this change order is to construct a concrete turn up wall to protect the bridge piles that support the State Route 92 bridge over Noonday Creek. During the planned excavation for the trail underneath the bridge, it was discovered that the existing bridge pile encasements do not extend far enough downward leaving the bridge piles themselves exposed and unprotected. The trail project engineer has designed the proposed turn up wall as a solution and this has been approved by GDOT. ITEM 7. PUBLIC HEARING 1. Impact Fee Program Update (Coty Thigpen) Provide update to the City's Development Impact Fee Program, including the preparation of a new Capital Improvements Element, pursuant to the Georgia Development Impact Fee Act. This public hearing is held in accordance with Section (3) (a) of Chapter 110-12-2-.04 of the State’s Development Impact Fee Compliance Requirements. 2. Consideration of Resolution No. 2026-003 Adopting Amendment to Fee Schedule - Chapter 7.0 Water, Sewer, and Stormwater - Sections 7.1.2 and 7.1.3 (Robyn Adams) Request for approval of Resolution No. 2026-003 adopting amendments to the fee schedule for Chapter 7 Water, Sewer, and Stormwater in Section 7.1.2 Other Charges and Deposits and in Section 7.1.3 Connection and System Development Charges as City Council 3  identified in the redline document included in the agenda packet. ITEM 8. NEW BUSINESS 1. Zoning Fine Appeal: Tree Removal Violation at 306 Winchester Way (Cameron Dunn) Staff recommends that Council amend a $22,200.00 fine assessed to Roger Connett for the felling of five protected trees in the rear yard at 308 Winchester Way. Recommendation: The fine be amended to require replanting in lieu of payment. ITEM 9. OLD BUSINESS 1. Zoning Fine Appeal: Tree Removal Violation at 142 Bentley Parkway (Cameron Dunn) Staff recommends that Council amend the $9,600.00 fine levied against Alejandro Petz for the felling of three (3) protected trees without approved plans or permits, allowing the Appellant to plant three (3) trees on his property in lieu of payment. This case was tabled at the August 25, 2025 Council Meeting. ITEM 10. MINUTES APPROVAL 1. Consideration of Approval to Adopt Council Meeting Minutes - February 9, 2026 (Robyn Adams) ITEM 11. DEPARTMENTAL REPORTS 1. Information Technology Monthly Report (January 2026) (Katy Leggett) 2. Investment Report (January 2026) (Ron Shelby) 3. FY 2025 Revenue Manual (Ron Shelby) 4. Parks & Recreation Monthly Report (January 2026) (Brian Borden) 5. Public Works Project Status Report (February 2026) (Jeremy Parker) 6. EOM Monthly Report (January 2026) (Coty Thigpen) ITEM 12. MAYOR AND COUNCIL COMMENTS ITEM 13. CITY MANAGER AND STAFF COMMENTS ITEM 14. EXECUTIVE SESSION - Personnel, Litigation, Real Estate ITEM 15. FINAL ADJOURNMENT City Council 4