CAPITAL IMPROVEMENTS COMMITTEE

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes CAPITAL IMPROVEMENTS COMMITTEE ALD. ROBERT BAUMAN, CHAIR Ald. Nik Kovac, Ald. Michael Murphy, Ghassan Korban, Martin Matson, Mark Nicolini, and Mariano Schifalacqua Staff Assistant: Linda Elmer, 286-2231 Fax: 286-3456, lelmer@milwaukee.gov Fiscal Planning Specialist: Kathleen Brengosz, 286-3926, kbreng@milwaukee.gov Wednesday, December 16, 2015 9:00 AM City Hall, Room 301-B Meeting convened: 9:09 A.M. Members excused: Ghassan Korban and Mariano Schifalacqua 1. Review and approval of the minutes of the October 19th meeting. Mr. Froh moved for approval of the minutes. There were no objections 2. Presentation of the Health Department Condition Report. Sandy Rotar, Tom Tarkowski, Dale Byczynski present on this item. Ms. Rotar discussed the condition of buildings used and maintained by the Health Department. She said that the Health Department maintains 4 facilities; the Keenan, Northwest and Southside Health care facilities, and a detached garage structure at the Northwest Center. The average building age is 70 years and the current replacement value is $19.5 million. Ms. Rotar said that the laboratory on the second floor of the Zeidler Municipal Building is maintained by the Department of Public Works (DPW). Instrumentation and equipment replacement for the lab is the Health Department’s responsibility. Ms. Rotar said that the Southside Health Center once served as an isolation facility for citizens suffering from communicable diseases such as small pox, polio and tuberculosis. Approximately 150 people visited the center during the Open Doors event in September. Ms. Rotar said that the Department of Public Works completed the Facility Condition Assessment Program (FCAP) assessment in 2013. The assessment was used to develop a facility maintenance plan. Replacement schedules are projected for a 30 year period. Mr. Tarkowski’s information including total expected capital expenditures over a 20 year period for each facility, the 6-year expected capital expenditures for each facility, total anticipated capital expenditures, current replacement value and the facility condition index for each building. He said that property expenditures are generally for the maintenance of the grounds such as landscaping and parking lot maintenance. Mr. Tarkowski said that an FCI between 0.01 and 0.05 is good, between 0.05 and 0.10 is considered fair, and anything larger than 0.10 is poor. Ms. Rotar said the FCI for all of the buildings in is the good range. Ms. Rotar said the majority of facility maintenance is funded from a single capital City of Milwaukee Page 1 CAPITAL IMPROVEMENTS Meeting Minutes December 16, 2015 COMMITTEE account. She said that capital funds are supplemented by limited O&M and grant funding. The capital budget included $366,000 for 2015. She said that completed projects in 2015 include building automation systems, catch basin repairs at the Southside Health center and light fixture replacements at Northwest. Mr. Byczynski said the building automation systems are Johnson Controls meta systems which are consistent with other systems throughout the city. He said the system at Southside is about 99% complete. He said that the system at NW is a bigger project and that completion is expected within two or three weeks. He said the projects will allow the department to run everything from an off-site laptop or computer. He said the Keenan system will be installed last and that it will be a fairly simple building to do. Mr. Nicolini asked if there were specific challenges at the Southside Health center due to the building’s age. Mr. Byczynski said no. He said the ductwork and boilers had been replaced previously so the project mostly involved updating the controls. Ms. Rotar said the department received $405,000 in the capital budget for 2016. Projects are expected to include balcony and porch replacement and repair, replacement of elevator controls at Southside, sprinkler system replacement at Keenan, and some interior renovations and painting at Northwest. Mr. Byczynski said the fire suppression system for Keenan, will be complicated because of the shape of the building. 3. Presentation of the Fire Department Condition Report. John Litchford, Mike Reed and Yvette Rowe present on this item. Mr. Litchford said that the Fire Department has 42 structures, 36 of which are fire houses. In addition, the repair facility has three buildings, there is a recruit training building on Teutonia, a training tower, and a historical museum which is located on Oklahoma. He said the average building age is 60 years and the median building age is 50 years. He said the oldest building (Engine 1) is 143 years old. Mr. Litchford said the department has developed a 20 year plan for building maintenance using its own system, but is currently working with DPW to implement the FCAP system. Mr. Litchford described the single asset plan that the department uses to prioritize and schedule maintenance. Projects completed in 2015 include a roof at Engine 30, flooring at Engine 13, furnace and boiler replacement at Engines 30 and Engine 24, the installation of four gear wash machines and upgrades at the headquarters on Wells Street. Mr. Litchford said that 31 engine houses have backup generators installed. Five installations are remaining (Engines 1, 6, 7, 26, and 27). He said the project will be delayed for one year. He said that each generator costs approximately $85,000 which includes the cost of electrical upgrades which are often required. The generators are fueled with natural gas. Mr. Litchford discussed projects proposed for 2016. Ald. Bauman asked if the department considers adding solar panels when it is replacing roofs. Mr. Reid said that some stations have solar hot water heaters. Mr. Litchford said he was not aware of a program or initiative to install solar panels Mr. Froh asked for a status update on the Virginia Street repair shop. Mr. Litchford said the proposed funding for 2015 was removed from the Budget. He said the department is reviewing potential sites for a new facility and also reviewing repair models from other cities. He said a 5 acre parcel would allow for on-site ladder testing and would accommodate the storage of reserve vehicles. He said the department would like to incorporate space for conducting staff health assessments into the design of the new repair shop. He said health assessments are currently done on the apparatus floor of the station adjacent to the repair garage. Mr. Litchford said the department is reviewing existing facilities including a building in Bay View and a building on Pierce Street. He said the department would prefer a central location to minimize travel time and fuel costs. City of Milwaukee Page 2 CAPITAL IMPROVEMENTS Meeting Minutes December 16, 2015 COMMITTEE Mr. Nicolini asked why there were no specific projects listed for Engine 33. Mr. Litchford said that the City of West Milwaukee owns the building, and is responsible for repairs and maintenance. 4. Presentation of the Police Department Condition Report. This could not be presented today; it will be heard at the January meeting. 5. Review and approval of the 2016 schedule of meetings. Ald. Kovac moved to approve the schedule of 2016 meetings. There were no objections. Meeting adjourned: 9:37 A.M. City of Milwaukee Page 3