CAPITAL IMPROVEMENTS COMMITTEE

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes CAPITAL IMPROVEMENTS COMMITTEE ALD. ROBERT BAUMAN, CHAIR Ald. Nik Kovac, Ald. Michael Murphy, Ghassan Korban, Martin Matson, Mark Nicolini, and Mariano Schifalacqua Staff Assistant: Linda Elmer, 286-2231 Fax: 286-3456, lelmer@milwaukee.gov Fiscal Planning Specialist: Kathleen Brengosz, 286-3926, kbreng@milwaukee.gov Wednesday, January 20, 2016 9:00 AM City Halll, Room 301-B Meeting convened: 9:06 A.M. All members present (Ald. Kovac arrived at 9:15 A.M. and Ald. Bauman excused from the rest of the meeting at 9:35 A.M.) 1. Review and approval of the minutes of the December 16, 2015 meeting. Mr. Nicolini moved for approval of the minutes. There were no objections. 2. Presentation of the Library Condition Report. Jennifer Meyer, Duane Wepking and Sam McGovern-Rowen discussed the condition of the Library’s buildings. Mr. Wepking said the Library operates maintains the Central Library, 12 branch libraries and an express library. He said that in the past the Library has used a predictive model and a database which inventories the Library’s assets and includes the history of when improvements were made. The Library has begun to transition to the DPW FCAP model for doing evaluation and construction costing. Mr. Wepking said that Villard Square, East, Tippecanoe have recently been replaced or renovated. He said that branch replacements are currently the Library’s top priority. Mr. McGovern-Rowen said that Mill Road, Forest Home, MLK and Capitol are in the branch replacement program. Forest Home will be replaced with a mixed use facility on Mitchell street. Construction should begin at the end of 2016 and is expected to be complete by 2017. The Mill Road project is in the planning phase and may be replaced with a mixed use development on Good Hope. Locations are being sought for MLK. Planning for Capitol has not really begun. Each building is expected to cost about $4.5 million. Construction on all four branch libraries should be complete by 2020. Mr. Wepking said that in addition to the branch replacements the Center Street branch needs to be modernized. Work will include HVAC replacement, weatherization, improvements to staff areas and increased restroom capacity. Mr. Nicolini asked if here been emergency repairs of the HVAC and controls. Mr. Wepking said yes. Mr. Nicolini asked if the project could be phased like Tippecanoe. Mr. Wepking replied that the renovations would not be as extensive as those done at Tippecanoe. City of Milwaukee Page 1 CAPITAL IMPROVEMENTS Meeting Minutes January 20, 2016 COMMITTEE Mr. Wepking discussed the Central Library. He said there is ongoing exterior and architectural restoration work. He said that HVAC and air handler replacements are driving a review of space utilization within the library. 3. Presentation of the Port Condition Report. Mr. Larry Sullivan reported on the condition of the Port’s dock walls. He said the Port owns and maintains about 32,000 feet of dock wall and breakwater structures. He said dock wall construction and riparian owner responsibility is governed by the Code of Ordinances. The Port of Milwaukee Harbor Commission administers a permit program for dockwall repair and construction. The City and the Harbor Commission can compel an owner to repair their dock walls. Mr. Sullivan discussed standards for dockwall design and maintenance and the dockwall inspection process. He said a detailed below water inspection at least every six years. He also said that the water level is projected to go up this summer to about 2.5 feet above the low water datum. Mr. Sullivan discussed the condition of dock wall sections. 1 The offshore breakwater at the Art Museum was constructed in 1989 to prevent water from entering the basement parking area. It is in good condition. 2 The lake walkway in front of the Art Museum is in good condition. 3 The Municipal North Pier (Discovery World) is a steel sheet pile wall with a floating dock on the south side and is good condition. 4 The Municipal Pier Breakwater (cruise terminal) is a rubble mound breakwater and is in good condition. 5 Then South Urban Park Fill Area (off of the Summerfest grounds) is in good condition. 6 The Rubble Mound (east edge of Summerfest) is in fair condition due to age. 7 The 20 acre fill site (amphitheater) is in fair condition. 8 The East Erie Street Dock (old incinerator site) is in poor condition primarily due to age. Mr. Nicolini asked if the dock was currently being used. Mr. Sullivan said no. 9 The Dock east of the MMSD plant is not really an operating berth. It is in good condition. 10 The Dock southeast of MMSD is in good condition. 11 The Terminal 1 Dock was built in 1931 and is in fair condition. 12 They Type C Dock at the west end of South Slip 1 is in poor condition. 13 The Type B Dock at the north and south side of the South Pier 1 is in poor condition primarily due to age. 14 The Type D dock at the end of the slip is only used for berthing, not loading, and is in poor condition. 15 The South Pier 2 is in poor condition. 16 The Type E dock is in poor, but serviceable condition. 17 The Confined Disposal Facility is a rubble mound breakwater facility built by the Army Corps of Engineers. It was turned over to the City a few years ago. The north and east sides are in fair condition. 18 The south side of the Confined Disposal Facility is in fair condition. 19 The Russel Avenue Intake structure is listed in poor condition because of its age. 20 The Grand Trunk Facility on the Kinnickinnic River is in fair condition. 21 The Greenfield Avenue dock (former coal storage) is in fair condition. 22 The Municipal Mooring Basin dock was built as a WPA project and is in poor condition primarily because of age. 23/24 The City Bulk Cargo Dock which is along the mooring basin is in poor condition due to its age. 25 The LaFarge North dock is in fair condition. 26 The City Heavy Lift dock is quite old and is listed in poor condition. 27 The former car ferry slip is in good condition. City of Milwaukee Page 2 CAPITAL IMPROVEMENTS Meeting Minutes January 20, 2016 COMMITTEE Ald. Kovac asked about corrosion from salt. Mr. Sullivan said most of the salt related corrosion was the result of salt storage. He said corrosion has sometimes been caused when the Port was used as a snow dump. Mr. Nicolini asked if projects are prioritized based on business needs and revenue generation. Mr. Sullivan said yes. He said many of the dock walls are old but are still serviceable. He added that the Port seeks grant funding to rehabilitate the docks. Mr. Matson asked if there was a lot of unplanned maintenance required. Mr. Sullivan said yes. 4. Presentation of the Police Department Condition Report. Mr. Rick Moore discussed the condition of the Police Department’s buildings. He said that in 2012 the Dept. of Public Works did a survey of the Police Department buildings and that this report is based on that survey. He said the Police Department has 12 buildings that it owns and operates. The average age is 52 years with a current replacement value of $180 million. He said the two largest facilities are the Data/Comm Center and the Police Administration Building (PAB). He those two building occupy 75% of the department’s building portfolio. Mr. Nicolini asked what current replacement value was for the district stations excluding District 3. The combined replacement value of Districts 2, 4, 5, 6 and 7 is $29.9 million. Mr. Moore discussed the Police Administration Building project. He said it is a 10 year project with an estimated cost of about $59 million. The project is in year three. Mr. Nicolini asked Mr. Moore to discuss asbestos removal. Mr. Moore said that the goal was to remove all of the asbestos including floor tile, ceilings, window glazing and caulking. He said that some areas are difficult to access such as where walls are not being removed. He said some asbestos will be encapsulated. He said the jail cells on the 5th floor were particularly challenging because the ceilings are made of metal and there is very little clearance. He estimated that 99% of the asbestos in the building will be removed. He said abatement work is proceeding on a floor by floor basis. Ald. Kovac asked if consideration had been given to slowing the PAB project down to accommodate other capital projects. Mr. Nicolini replied that it already had been slowed down a bit and an effort is being made to return to renovating one floor each year. Mr. Moore discussed repairs at the District 3 parking structure. He said contracts have been awarded and construction is schedule for this summer. The estimated cost is between $2.5 million and $2.8 million. He said the litigation with the original construction firm is in mediation. Mr. Moore discussed other projects planned for 2016 including the makeup air units in District 2, exterior painting at District 3, the replacement of an emergency generator at District 4, the replacement of railings, curbing and a retaining wall at the PAB, and the replacement of rooftop units for the Municipal Court. Mr. Moore discussed the Safety Academy. He said that after several years funds have been allocated for a comprehensive planning program. In addition to moving the Internal Affairs Division to the site, the department would like to determine what it would take to develop a regional training center. He said the planning process will include the Dept. of Public Works, the Fire Department and other stakeholders. Mr. Moore discussed the backlog of unfunded projects. He said that District 4 has the largest backlog. He said that not all of the backlogged projects are critical, but they will affect the condition rating for buildings. The committee discussed the need for locker facilities. Mr. Nicolini asked Mr. Moore to summarize the benefits expected from the installation of building automation systems. Mr. Moore replied that the systems allow the department to remotely monitor buildings and make adjustments for problems without dispatching staff to the location. He said that heating and cooling can be adjusted, and fans and pumps can be turned on or off. He said the system is similar to what other departments are installing. He added that the systems are not compatible. Ald. Kovac asked if different systems were installed for City of Milwaukee Page 3 CAPITAL IMPROVEMENTS Meeting Minutes January 20, 2016 COMMITTEE security reasons. Mr. Moore said no. Mr. Moore said it would be expensive to convert to a different building automation system. He said that it’s not really problematic because the City does not have a comprehensive Facilities Department which oversees all buildings. He said the central control for the building automation system is at the PAB and that there is a duplicate at District 3. Mr. Moore discussed the facility condition index. He said that the correct condition scale is 0.00 to 0.049 is good, 0.050 to 0.099 is fair and anything greater than 0.099 is poor. He said that if repairs are funded in the year they are anticipated, the building condition will remain good, if repairs are not funded the condition index will become fair or poor and remain that way until the repairs are done. Mr. Nicolini asked what type of work will need to be done at District 7 in 2018. Mr. Moore said the work is primarily site features such as asphalt pavement, concrete replacement, chain link fencing repairs, guardrail replacement, landscaping improvements, light poles and fixture replacement and signage. Ald. Kovac asked if the City built the Data/Comm Center separate from the PAB for security reasons or for economic development reasons. Mr. Moore said it was probably both. Ald. Kovac asked Mr. Moore if he thought having separate facilities was a good idea. Mr. Moore replied that the City may not have an existing facility that is large enough for both. Mr. Burki added that the Data/Comm Center also serves the Fire Department. Mr. Nicolini said that the economic development impact is difficult to determine because construction of the Data/Comm Center coincided somewhat with the housing bubble. He added that greater economic impact would be expected from a facility like a library where the people who are interacting with the facility tend to live and do business in the area. Mr. Burki discussed the Police Department’s information technology assets and capital projects. Funding was provided to replace the radio dispatch consoles which are more than 8 years old. The consoles are no longer supported by Harris. The department negotiated with Harris to determine a cost of $1.9 million to replace all of the dispatch consoles. Mr. Burki said the department had been constructing additional radio sites to support the department’s communications. Two sites will be constructed in 2016. Two additional sites are still required. Mr. Burki said that the sites contain both radio and City network equipment. He said the sites do not have uninterruptable power supplies (UPS) or HVAC systems. He said the department is working with DPW to install both UPS and HVAC to prevent equipment failures. Mr. Burki said half of the departments mobile data computers were replaced in 2015 and the remainder will be replaced in 2016. The department has 450 mobile data computers. Mr. Burki said the record management system (RMS) will need $1 million in in 2017 to complete that project. The final cost is expected to be $6.5 million. He said that part of the RMS project is the installation of a backup and recovery system. Currently, system backups are saved on offsite tapes. The new technology will allow the department to quickly recover backups and restore systems using unlike hardware. Mr. Burki said that many servers and storage devices are beyond their useful life. The typical replacement cycle for this type of equipment is 3 to 5 years. He said that data storage and retrieval demands are increasing as are requirements for speed and capacity. Mr. Burki said the interview room cameras are more than 10 years old. The analog cameras will be replaced with digital equipment. The upgrade will make them more reliable and easier to support. Mr. Burki discussed the reason for the large capital requests for Police Department IT systems. He said that IT demands have changed since the time when the systems were procured and that the department did not upgrade its software on a regular basis. He also said that most software products require incremental upgrades. If upgrades are not made for an extended period, generally a complete migration to a new system is required. Mr. Burki said that to help avoid large capital costs in the future, the department will be building full test systems into new IT projects. This will give the department the ability to test new patches, new versions and implement product enhancements introduced by the vendor. Ms. Brengosz asked if the City of Milwaukee Page 4 CAPITAL IMPROVEMENTS Meeting Minutes January 20, 2016 COMMITTEE department documents or tracks the life cycle of software products. Mr. Burki replied that the department will be compiling a condition report for software. Mr. Burki discussed the projection for equipment for the next 10 years. He said the projections include all radio infrastructure for the Police Dept., the Fire Dept., the Dept. of Public Works and outside agencies such as the Harbor Patrol. He said radio site equipment will be on a five or six year replacement schedule. He said the replacement schedule for the radio site UPS assets is for the batteries and that the UPS systems themselves will need to be replaced on a separate schedule beginning around 2025. He said that desktop computers will have a five year replacement plan. He said the department has developed a replacement schedule for mobile data computers and in-car video systems. Ald. Kovac asked if body cameras were included in the capital replacement schedule. Mr. Burki said no. He said the body cameras are being obtained through a five year subscriber lease. Mr. Nicolini said the body cameras are being funded through the operating budget. Mr. Burki said that the department has consolidated its data storage. He said that the department is working with a vendor to store video date from squad cars, body cameras and interrogations in the cloud. He said this will free up space for the rest of the department’s data storage needs. He said that data stored in the cloud remains the property of the City and can be moved to a new location if City contracts with a new storage vendor. Mr. Froh asked it the internet access speed through the City’s infrastructure was adequate. Mr. Burki said yes. He said there were some initial concerns but everything has been fine. He said we are lucky to have a city fiber dedicated network. Mr. Burki said the only other future project that may need funding in 2017 will be a police training management system. 5. Review and approval of the 2015 annual report. Mr. Nicolini moved for approval of the annual report. There were no objections. Meeting adjourned: 10:25 A.M. This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 5