FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Thursday, March 14, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall AMENDED- Item numbered #22 (File 121639) has been added. Meeting called to order at 9:12 a.m. Also in attendance: Jim Carroll, Legislative Reference Bureau Martin Matson, Comptroller Mark Nicolini, Budget and Management Director Present 4 - Murphy, Kovac, Coggs, Hamilton Excused 1 - Dudzik 1. 121615 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Carrie Lewis, Water Works Tim Thur, Department of Public Works A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 2. 121566 Communication from the Department of Administration relating to approval of changes to certain single or sole source contract amendments. Sponsors: THE CHAIR City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE Individual appearing: Sharon Robinson, Department of Administration A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 3. 121613 Appointment of Thomas Rick to the Public Debt Commission by the Mayor. (13th Aldermanic District) Sponsors: THE CHAIR Individual appearing: Thomas Rick, Employes' Retirement System A motion was made by ALD. KOVAC that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Coggs No 0 Excused 2- Dudzik and Hamilton 4. 121390 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Jeff Tews, Department of Public Works Ken Wischer, District Council 48 Page nine of the report is amended to add language requiring employee involvement in the qualitative process. A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 5. 121603 Communication from the Fire Department relative to amending the 2013 Positions Ordinances. Sponsors: THE CHAIR Individual appearing: Chief Mark Rohlfing, Milwaukee Fire Department Battallion Chief Erich Roden, Milwaukee Fire Department A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 6. 121417 A charter ordinance relating to employer contributions to the combined fund of the employes’ retirement system. Sponsors: THE CHAIR Individual appearing: A motion was made by ALD. KOVAC that this Charter Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 121417 A substitute charter ordinance relating to employer contributions to the combined fund of the employes’ retirement system. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Charter Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 7. 121502 Communication from the City Treasurer relating to the annual report of City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE general fund pooled cash investments at year end. Sponsors: THE CHAIR Individuals appearing: Robin Malone, Treasurer's Office -- A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 8. 121467 Resolution relative to application, acceptance and funding of a Beat Patrol Program Grant. Sponsors: THE CHAIR Individuals appearing: Dan Rotar, Milwaukee Police Department Peter Pierce, Milwaukee Police Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 9. 121469 Resolution relative to application, acceptance and funding of a Milwaukee Metropolitan Drug Enforcement Grant. Sponsors: THE CHAIR Individuals appearing: Dan Rotar, Milwaukee Police Department Capt. Anthony Smith, Milwaukee Police Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE 10. 121470 Resolution authorizing the Milwaukee Police Department to apply for, accept, and fund an I43/94 Bridge Rehabilitation Project/Crossing Guards grant agreement with the Wisconsin Department of Transportation. Sponsors: THE CHAIR Individuals appearing: Dan Rotar, Milwaukee Police Department Lishunda Patterson, Milwaukee Police Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 11. 121473 Resolution authorizing the Milwaukee Police Department to apply for, accept, and fund a Zoo Interchange Project/Crossing Guard grant agreement with the Wisconsin Department of Transportation. Sponsors: THE CHAIR Individuals appearing: Dan Rotar, Milwaukee Police Department Patterson, Milwaukee Police Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 12. 121475 Resolution relative to application, acceptance and funding of the 2013 High-Intensity Drug Trafficking Area project awards. Sponsors: THE CHAIR Individuals appearing: Dan Rotar, Milwaukee Police Department Capt. Anthony Smith, Milwaukee Police Department A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 13. 121509 An ordinance relating to employee benefits. Sponsors: THE CHAIR Individual appearing: Maria Monteagudo, Department of Employee Relations A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 14. 121522 Resolution relating to City contributions for health benefits of certain employees of the Fire Department upon retirement. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 15. 121599 An ordinance relating to retiree health benefits. Sponsors: Ald. Murphy A motion was made by ALD. HAMILTON that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 16. 121264 Communication from the Department of Employee Relations relating to ongoing services from UnitedHealthcare. Sponsors: THE CHAIR Individuals appearing: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE Mike Brady, Department of Employee Relations Bruce Weiss, United Healthcare Susan Bridges, United Healthcare Timothy Hill, United Healthcare A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 17. 121608 Communication from the Department of Employee Relations relating to an update on the "Wellness Your Choice Milwaukee" program with the City's partner, Workforce Health. Sponsors: THE CHAIR Individuals appearing: Barbara Fagan, Froedtert Workforce Health Melissa Kaul, Froedtert Workforce Health Ken Wischer, District Council 48 A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 18. 121528 Communication from the City Comptroller relating to the Report of Audit Activities. Sponsors: THE CHAIR Individual appearing: Aycha Sirvanci, Comptroller's Office A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 19. 121616 Communication from the City Comptroller relating to the Audit of The Department of Administration - Procurement Services - Procard Program. City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Comptroller's Office Sharon Robinson, Department of Administration Cynthia Matz, Department of Administration A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 0 Excused 2- Coggs and Dudzik 20. 121534 Reappointment of Beth Conradson Cleary to the Deferred Compensation Plan Board by the Mayor. (4th Aldermanic District) Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 0 Excused 2- Coggs and Dudzik 21. 121614 Reappointment of Kenneth Krei to the Public Debt Commission by the Mayor. (4th Aldermanic District) Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 0 Excused 2- Coggs and Dudzik 22. 121639 Reappointment of Ald. Michael Murphy to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE A motion was made by ALD. KOVAC that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik Abstain 1- Murphy 23. 121565 Resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 0 Excused 2- Coggs and Dudzik 24. 121563 An ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 0 Excused 2- Coggs and Dudzik 25. 121564 An ordinance to further amend the 2013 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 0 Excused 2- Coggs and Dudzik 26. 121432 An ordinance relating to employee military leave. Sponsors: THE CHAIR City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE A motion was made by ALD. HAMILTON that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 0 Excused 2- Coggs and Dudzik 27. 121583 Communication from the Department of Administration relating to an update on the selection of a consultant for the Milwaukee Civic Partnership Initiative. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 0 Excused 1- Dudzik 28. The FINANCE & PERSONNEL COMMITTEE may convene into closed session, pursuant to s. 19.85(1)(e), Wis. Stats., for the purpose of conducting specified public business whenever competitive or bargaining reasons require a closed session. Ald. Kovac moved that the FINANCE & PERSONNEL COMMITTEE convene into closed session, pursuant to s. 19.85(1)(e), Wis. Stats., for the purpose of conducting specified public business whenever competitive or bargaining reasons require a closed session. Roll call taken at 11:47 a.m. Present: Kovac, Murphy, Hamilton, Coggs Excused: Dudzik City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes March 14, 2013 COMMITTEE Individuals present: Joe'Mar Hooper, Mark Nicolini, Margaret Daun, Sharon Robinson, Martin Matson, Jim Carroll, Dennis Yaccarino, Deborah Ford, Maria Monteagudo, Cynthia Matz Meeting adjourned at 12:18 p.m. Staff Assistant Tobie Black This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 11