FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Thursday, September 19, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall Meeting convened at 9:10 a.m. Present 5 - Murphy, Kovac, Coggs, Dudzik, Hamilton Individuals also present: Martin Matson, Comptroller Jim Carroll, Legislative Reference Bureau Mark Nicolini, Budget & Management Director 1. 130436 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Vincent Moschella, Deputy City Attorney Robert Jorin, City Attorney's Office Yvette Rowe, Milwaukee Health Department - Business Operations Manager Mark Rohlfing, Milwaukee Fire Department - Fire Chief Michael Tolbin, Fire and Police Commission - Executive Director A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 2. 130344 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 A motion was made by ALD. KOVAC that this Communication to Finance be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 Ald. Kovac moved approval with the exception to hold the matter of "DPW Infrastructure, Toepfer Security" for one cycle. (Prevailed 5-0) A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 3. 130667 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 4. 130676 Substitute resolution approving a contract between the City of Milwaukee and The Superlative Group, Inc., for the provision of services relating to the Milwaukee Civic Partnership Initiative. Sponsors: THE CHAIR Individuals appearing: Sharon Robinson, Department of Administration Director Margaret Daun, City Attorney's Office Kyle Kanter, Municipal Marketing and Infrastructure Director at Superlative Group Inc. A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 5. 130431 Communication from the Department of Employee Relations relating to City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 6. 130432 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 7. 130584 Substitute resolution relative to the acceptance and funding of the 2013-14 HIV Risk Reduction Grant from the University of Wisconsin-Milwaukee. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Milwaukee Health Department - Business Operations Manager Ald. Kovac moved to amend the text of the resolution to reflect "University of Wisconsin - Milwaukee" instead of "Medical College of Wisconsin" in all references. (Prevailed 5-0) A motion was made by ALD. KOVAC that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 130584 Substitute resolution relative to the acceptance and funding of the 2013-14 HIV Risk Reduction Grant from the University of Wisconsin-Milwaukee. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 8. 130585 Substitute resolution relative to acceptance and funding of the Refugee Health Screening Grant from the State of Wisconsin - Department of Children & Families. Sponsors: Ald. Witkowski Individual appearing: Yvette Rowe, Milwaukee Health Department - Business Operations Manager A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 9. 130583 Substitute resolution relative to acceptance and funding of the Community Health Improvement in Metcalf Park and Concordia (CHIMC): Save Lives-Immunize Grant from the Medical College of Wisconsin (MCW). Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Milwaukee Health Department - Business Operations Manager A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 10. 130582 Substitute resolution relative to acceptance and funding of the FIT Families Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Milwaukee Health Department - Business Operations Manager A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 11. 130581 Substitute resolution relative to acceptance and funding of the City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE LAUNCH (Linking Actions for Unmet Needs in Children’s Health) Grant from the State of Wisconsin - Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Milwaukee Health Department - Business Operations Manager A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 12. 130579 Substitute resolution amending Common Council Resolution #121065 relative to acceptance and funding of the CHAP (Community Healthcare Access Program) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Milwaukee Health Department - Business Operations Manager A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 13. 130573 Resolution relative to acceptance and funding of a Truancy Abatement and Burglary Suppression Grant. Sponsors: THE CHAIR Individuals appearing: Daniel Rotar, Milwaukee Police Department Finance & Budget Director Captain Peter Pierce, Milwaukee Police Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 14. 130365 A substitute charter ordinance relating to an affidavit of no interest requirement for city officers and employes provided by bonding or insurance companies. Sponsors: THE CHAIR Individual appearing: Kathy Block, City Attorney's Office City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE A motion was made by ALD. KOVAC that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 15. 130366 A substitute ordinance relating to an affidavit of no interest requirement for city officers and employes provided by bonding or insurance companies. Sponsors: THE CHAIR Individual appearing: Kathy Block, City Attorney's Office A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 16. 130635 Communication from the Health Department relating to amending the Positions Ordinance. Sponsors: THE CHAIR Individual appearing: Joe'Mar Hooper, Health Department A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 17. 130602 Resolution authorizing the Commissioner of Public Works to execute an amended project agreement titled “Amended Cost Sharing Agreement Between the City of Milwaukee and the Village of Menomonee Falls” for the cost sharing of the preliminary engineering and construction of North 124th Street between West Brown Deer Road and West County Line Road with a revised total estimated cost of $1,200,000, of which the City’s share is $600,000 and Menomonee Falls share is $600,000. Sponsors: THE CHAIR Individual appearing: Dale Mejaki, Department of Public Works - Infrastructure Operations Manager A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 18. 130576 Substitute resolution amending a cooperation agreement with the Wisconsin Energy Conservation Corporation relating to the Milwaukee Energy Efficiency Project (Me2 program). Sponsors: THE CHAIR Individual appearing: Erick Shambarger, Office of Environmental and Sustainability Ald. Kovac moved substitution of the file with Proposed Substitute A . (Prevailed 5-0) A motion was made by ALD. KOVAC that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 130576 Substitute resolution amending a cooperation agreement with the Wisconsin Energy Conservation Corporation relating to the Milwaukee Energy Efficiency Project (Me2 program). Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 19. 121619 Substitute resolution to ratify and confirm the final agreement between the City of Milwaukee and the Technicians, Engineers and Architects of Milwaukee. Sponsors: THE CHAIR Individual appearing: Deborah Ford, Department of Employee Relations A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 20. 121739 A substitute ordinance relating to recall allowance and special CPR pay in the fire department. Sponsors: THE CHAIR Individual appearing: City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE Nicole Fleck, Labor Relations Officer A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 21. 130459 Communication from the Department of Employee Relations relating to the 2014 total projected premiums and projected active employee and retiree premiums for health benefits based on the different active and retired plans. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Douglas Ley, Willis of Wisconsin Inc. - Senior Vice President A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 22. 130552 A substitute ordinance relating to payments for health benefits by city retirees. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Douglas Ley, Willis of Wisconsin Inc. - Senior Vice President A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 23. 130474 Communication from the Department of Employee Relations explaining to City of Milwaukee Medicare retirees that any Income Related Monthly Adjustment Amounts from Social Security are the responsibility of the member and not the City or The Employee Retirement System. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Douglas Ley, Willis of Wisconsin Inc. - Senior Vice President A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 24. 130587 Communication from the Department of Employee Relations relating to Supplemental Life Insurance rates for active and retiree members 2014-2016. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Douglas Ley, Willis of Wisconsin Inc. - Senior Vice President A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 25. 130507 Communication from the City Comptroller relating to the audit of Milwaukee Fire Department fixed assets controls. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Audit Manager Dale Schwark, Milwaukee Fire Department A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 26. 130485 Communication from the Department of Administration-Information and Technology Management Division relating to the assessment, allocation and inventory of information technology-related resources. Sponsors: THE CHAIR Individual appearing: Nancy Olson, Information & Technology Management Division A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE 27. 130488 Communication from the City Comptroller relating to the Anti-virus Protection Audit. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Audit Manager Nancy Olson, Information & Technology Management Division A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 28. 130609 Communication from the City Comptroller relating to the semi-annual update on Audit Activities. Sponsors: THE CHAIR Individual appearing: Aycha Sirvanci, Audit Manager A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 29. 130575 Communication from the Office of the Comptroller transmitting the 2012 Inventory Reserve Report for the year ended December 31, 2012. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 30. 130537 Communication from the Comptroller's Office transmitting the Annual Report of the Public Debt Amortization Fund for the year ended December 31, 2012. Sponsors: THE CHAIR City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 31. 130642 Substitute resolution authorizing contingent borrowing for repairs to City Hall. Sponsors: THE CHAIR Individual appearing: Paul Fredrich, Department of Public Works Ald. Hamilton moved substitution of the file with Proposed Substitute A . (Prevailed 5-0) A motion was made by ALD. HAMILTON that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 130642 Substitute resolution authorizing the issuance and sale of general obligation promissory notes in the aggregate amount of $6,707,000 for repairs to City Hall under the terms of a recent settlement. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 32. 110115 Communication relating to the activities of the Pension Task Force. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 33. 130433 A substitute ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes September 19, 2013 COMMITTEE A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 34. 130434 A substitute ordinance to further amend the 2013 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 35. 130435 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 Meeting adjourned at 11:15 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 12