FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, July 17, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall AMENDED- Item numbered #9 (File 130368) has been added..... Meeting called to order at 9:15 a.m.Also in attendance: Martin Matson, ComptrollerMark Nicolini, Budget and Management DivisionJim Carroll, Legislative Reference Bureau Present 5 - Murphy, Kovac, Coggs, Dudzik, Hamilton 1. 130255 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, Department of Administration Dale Mejaki, Department of Public Works A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 2. 130256 Communication from the Department of Administration relating to approval of changes to certain single or sole source contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Department of Administration Joel Plant, Milwaukee Police Department Dan Rotar, Milwaukee Police Department Jessica Gathirimu, Health Department A motion was made by ALD. KOVAC that this Communication to Finance be City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes July 17, 2013 COMMITTEE APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 3. 130345 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 4. 130088 A substitute charter ordinance relating to duties, powers, procedures and requirements in city purchasing. Sponsors: Ald. Bohl Individuals appearing: Ald. Jim Bohl, 5th District Kathy Block, Asst. City Attorney Rhonda Kelsey, Department of Administration Proposed Substitute A was accepted. A motion was made by ALD. COGGS that this Charter Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 4. 130088 A substitute charter ordinance relating to duties, powers, procedures and requirements in city purchasing. Sponsors: Ald. Bohl A motion was made by ALD. COGGS that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 5. 130100 A substitute ordinance relating to city purchasing regulations. Sponsors: Ald. Bohl This item was held at the request of the department and sponsor. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes July 17, 2013 COMMITTEE A motion was made by ALD. HAMILTON that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 6. 130134 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 7. 130346 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Martha Brown, Department of City Development A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 8. 130372 Communication from the Department of City Development relating to amending the Positions Ordinance. Sponsors: THE CHAIR Individual appearing: Martha Brown, Department of City Development A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes July 17, 2013 COMMITTEE 9. 130368 Resolution authorizing the acceptance and expenditure of contributions received by the Milwaukee Police Department from federally forfeited tangible property or cash for increased or enhanced law enforcement efforts. Sponsors: THE CHAIR Individuals appearing: Joel Plant, Milwaukee Police Department Dan Rotar, Milwaukee Police Department Chuck Burki, Milwaukee Police Department A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 10. 130364 A substitute ordinance relating to the investment of city pooled funds. Sponsors: THE CHAIR Individuals appearing: Spencer Coggs, Treasurer's Office Jim Klajbor, Treasurer's Office Proposed Substitute A was accepted. A motion was made by ALD. KOVAC that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 130364 A substitute ordinance relating to the investment of city pooled funds. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 11. 130243 Resolution approving a City of Milwaukee general fund, pooled cash investment policy. Sponsors: THE CHAIR Individuals appearing: City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes July 17, 2013 COMMITTEE Spencer Coggs, Treasurer's Office Jim Klajbor, Treasurer's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 12. 130410 Substitute resolution amending agreements with the Wisconsin Energy Conservation Corporation relating to energy efficiency grants . Sponsors: Ald. Kovac Individual appearing: Erick Shambarger, Office of Environmental Sustainability Proposed Substitute A was accepted. A motion was made by ALD. DUDZIK that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 130410 Substitute resolution amending agreements with the Wisconsin Energy Conservation Corporation relating to energy efficiency grants . Sponsors: Ald. Kovac A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 13. 130098 A substitute ordinance relating to premium payments for health benefits. Sponsors: THE CHAIR Individual appearing: Michael Brady, Departent of Employee Relations A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 14. 130204 Resolution authorizing the Department of Employee Relations to enter City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes July 17, 2013 COMMITTEE into a contract with dental providers for a three year period, 2014-2016. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Departent of Employee Relations Clete Anderson, Willis A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 15. 130205 Resolution authorizing the Department of Employee Relations to enter into a contract with a long term disability provider for a three year period, 2014-2016. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Departent of Employee Relations Clete Anderson, Willis A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 16. 130206 Resolution authorizing the Department of Employee Relations to enter into a contract with a flexible spending vendor for a three year period, 2014-2016. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Departent of Employee Relations Clete Anderson, Willis A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 17. 130207 Resolution authorizing the Department of Employee Relations to enter into a contract with a Group Life Insurance vendor for a three year period, 2014-2016. City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes July 17, 2013 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Michael Brady, Departent of Employee Relations Clete Anderson, Willis A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 18. 130265 Substitute resolution relating to the process for setting the 2014 health care benefit rates for City employees and retirees. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Departent of Employee Relations Clete Anderson, Willis A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 19. 130115 Resolution authorizing the City and Department of Employee Relations to initiate a "Wellness Your Rewards Program" for all city employees. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Departent of Employee Relations Clete Anderson, Willis A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 20. 130367 Communication from the City Comptroller relating to the 2012 Audit of City Treasurer Cash Controls. Sponsors: THE CHAIR Individual appearing: Aycha Sirvanci, Comptrollers's Office A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes July 17, 2013 COMMITTEE following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 21. 130347 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 22. 130348 An ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 23. 130349 An ordinance to further amend the 2013 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 Meeting adjourned at 11:15 a.m Staff Assistant Tobie Black This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8