FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, June 26, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall Meeting called to order at 9:17 a.m.Also in attendance: Mark Nicolini, Budget and Management Division, Jim Carroll, Legislative Reference Bureau, Martin Matson, Comptroller Present 5 - Murphy, Kovac, Coggs, Dudzik, Hamilton 1. 130137 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individual appearing: Barbara Henry, Health Department A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 2. 130136 Communication from the Department of Administration relating to approval of changes to certain single or sole source contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Department of Administration Mike Tobin, Fire and Police Commission A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes June 26, 2013 COMMITTEE 3. 130254 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 4. 130162 A substitute ordinance relating to health benefits for surviving spouses and domestic partners of city employees. Sponsors: THE CHAIR Individuals appearing: Mike Brady, Department of Employee Relations Mary Turk, Legislative Reference Bureau A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 5. 130211 Substitute resolution reserving and appropriating up to $460,000 from the 2013 Common Council Contingent Fund to the Outside Counsel/ Expert Witness Fund Special Purpose Account for expenses relating to the City Hall restoration litigation. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 6. 130300 Resolution transferring and appropriating up to $1,000,000 from the 2013 Contingent Fund and other accounts for expenses of the Departments of City Development, Neighborhood Services and Public Works for preserving, managing, marketing and sale of city-owned foreclosed properties. Sponsors: Ald. Hines Jr., Ald. Bauman, Ald. Davis and Ald. Murphy City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes June 26, 2013 COMMITTEE Individuals appearing: Ald. Willie Hines, 15th District David Sivyer, Department of Public Works Martha Brown, Department of City Development Ken Wischer, AFSCME District Council 48 A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 7. 130223 Substitute resolution relative to acceptance and funding of the Wisconsin Well Woman Program Grant from the State of Wisconsin - Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 8. 130224 Substitute resolution relative to acceptance and funding of the Congenital Disorders Grant from the State of Wisconsin - Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 9. 130225 Substitute resolution relative to the acceptance and funding of the 2013-14 SURVNET-ACA Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes June 26, 2013 COMMITTEE Yvette Rowe, Health Department A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 10. 130226 Substitute resolution relative to the acceptance and funding of the Family Foundations Comprehensive Home Visiting Grant from the State of Wisconsin Department of Children and Families. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 11. 130227 Substitute resolution relative to acceptance and funding of the HIV Women's Grant from the Medical College of Wisconsin. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 12. 130228 Substitute resolution relative to the acceptance and funding of the Public Health Preparedness (CDC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 13. 130229 Substitute resolution relative to acceptance and funding of the Bioterrorism Grant - Focus CRI (Cities Readiness Initiative) from the City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes June 26, 2013 COMMITTEE State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 14. 130239 Substitute resolution relative to acceptance and funding of the Implementing Voluntary National Retail Food Regulatory Program Standards Grant from the Food and Drug Administration (FDA). Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 15. 130185 Substitute resolution establishing an anti-virus policy for City information technology systems. Sponsors: Ald. Coggs Individual appearing: Rich Watt, ITMD A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 16. 130240 Substitute resolution approving a service agreement between the City of Milwaukee and GovTech Services, Inc., for certain technical tax collection services. Sponsors: THE CHAIR Individuals appearing: Jim Klajbor, Treasurer's Office Connie Klein, GovTech Services, Inc. A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes June 26, 2013 COMMITTEE Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 17. 130230 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office Rocky Wruck, Comptroller's Office A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Dudzik No 0 Excused 1- Hamilton 18. 130237 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee Qualified School Construction Bonds. Sponsors: THE CHAIR This item was held at the request of the department. A motion was made by ALD. KOVAC that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Dudzik No 0 Excused 1- Hamilton 19. 130179 Communication from the City Comptroller relating to a Review of Public Debt Policies and Procedures. Sponsors: THE CHAIR Individual appearing: Aycha Sirvanchi, Comptroller's Office A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes June 26, 2013 COMMITTEE 20. 130244 Communication from the City Comptroller relating to the review of Payroll Processes. Sponsors: THE CHAIR Individual appearing: Aycha Sirvanchi, Comptroller's Office A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Dudzik No 0 Excused 1- Hamilton 21. 130245 Communication from the City Comptroller relating to the Datacenter Audit 2013. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanchi, Comptroller's Office Nancy Olson, ITMD A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 22. 130135 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 23. 130252 An ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes June 26, 2013 COMMITTEE Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 24. 130253 An ordinance to further amend the 2013 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 Meeting adjourned at 10:57 a.m. Staff Assistant Tobie Black This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8