FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Friday, October 25, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall BUDGET AMENDMENT DAY Revised 10/29/13 - Clerical Correction to Amendment 11. Meeting convened at 9:11 a.m. Present 5 - Murphy, Kovac, Coggs, Dudzik, Hamilton Individuals also present: Mark Nicolini, Budget & Management Director Martin Matson, Comptroller Richard Pfaff, Legislative Reference Bureau Jim Carroll, Legislative Reference Bureau 1. 130517 Communication from the Mayor relating to the proposed 2014 budget. Sponsors: THE CHAIR 1. Create a Special Fund in DOA for a new Software Module to track workforce compliance with Small Business Compliance program requirements. Individuals appearing: Rhonda Kelsey, DOA-City Purchasing Ghassan Korban, Department of Public Works A motion was made by ALD. HAMILTON that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 1- Dudzik 2. Create a Special Fund in DOA to perform a compliance audit of the Small Business Enterprise Program. Individuals appearing: Rhonda Kelsey, DOA-City Purchasing Ghassan Korban, Department of Public Works City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE Ald. Hamilton moved to hold this amendment. There was no objection. This Budget was NOT ACTED ON 3. Add one position of Deputy City Attorney to coordinate legal work and to provide legal advice on housing and neighborhood issues. Individuals appearing: Rudolph Konrad, City Attorney's Office Linda Burke, City Attorney's Office A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 4. Reduce the salary appropriation in the City Attorney 's budget by an amount equivalent to one Assistant City Attorney III position. Individuals appearing: Rudolph Konrad, City Attorney's Office Linda Burke, City Attorney's Office Ald. Willie Wade, 7th Aldermanic District Dennis Yaccarino, Budget Office Meeting recessed at 12:43 p.m. Meeting reconvened at 1:27 p.m. A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 0 No 5- Murphy, Kovac, Coggs, Dudzik and Hamilton 5. Increase funding for the Milwaukee Arts Board SPA by $40,000. A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 6. Reduce funding for the Neighborhood Commercial District Street Improvement Fund capital account in DCD by $100,000, and add $100,000 in a new capital account in DNS for an Alternative Board-Up Program. Individual appearing: Art Dahlberg, Department of Neighborhood Services A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE No 0 7. Increase new borrowing authority for the DCD Housing Infrastructure Preservation Fund by $300,000 and reduce the new borrowing authorization for the City Hall 8th Floor Remodel Project by $300,000. This Budget was NOT ACTED ON 7a. Increase new borrowing authority for the DCD Housing Infrastructure Preservation Fund by $150,000 and reduce the new borrowing authorization for the City Hall 8th Floor Remodel Project by $252,000. Individuals appearing: Ald. Robert Bauman, 4th Aldermanic District Rocky Marcoux, Department of City Development Dennis Yaccarino, Budget Office Ald. Bauman to reflect as the primary sponsor, and Ald. Murphy and Kovac added as cosponsors. A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Hamilton No 1- Dudzik 8. Eliminate position authority, FTE and funding for the Interagency Housing Coordinator position in the Mayor's Office. Transfer all non-salary funding from all Capital, Special purpose Account, Special Fund, and Operating budget accounts related to the Strong Neighborhood Investment Program to a new Strong Neighborhood Investment SPA and a new Strong Neighborhood Investment capital program under the Common Council-City Clerk's Office. Allow no expenditure of funds until approved by the Special Joint Committee on the Redevelopment of Abandoned and Foreclosed Homes. This Budget was NOT ACTED ON 8a. Transfer all non-salary funding from all Capital, Special Purpose Account, Special Fund, and Operating budget accounts related to the Strong Neighborhood Investment Program to a new strong Neighborhood Investment SPA and a new Strong Neighborhood Investment capital program under the Common Council-City Clerk's Office. Footnote the SPA and the capital program to allow no expenditure of funds until approved by the Special Joint Committee on the Redevelopment of Abandoned and Foreclosed Homes. Adoption of appropriate legislation is necessary to effectuate the intent of this amendment. Sponsored by Ald. Bauman. Individuals appearing: Ald. Robert Bauman, 4th Aldermanic District Rocky Marcoux, Department of City Development Dennis Yaccarino, Budget Office A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 0 City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE No 5- Murphy, Kovac, Coggs, Dudzik and Hamilton 8b. Insert a footnote indicating that a Common Council resolution shall direct that any significant changes in the use of funding in the Strong Neighborhoods Investment Program, defined as a funding change of 10% or $100,000, whichever is less, shall require Common Council approval. Adoption of appropriate legislation is necessary to effectuate the intent of this amendment. Sponsored by Ald. Murphy. Individuals appearing: Ald. Robert Bauman, 4th Aldermanic District Dennis Yaccarino, Budget Office Clifton Crump, Mayor's Office A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 9. Transfer all funding, FTE's, and position authority for the Planning Section in DCD to the Administration Decision Unit of the DPW Infrastructure Services Division . Individuals appearing: Ald. Robert Bauman, 4th Aldermanic District Rocky Marcoux, Department of City Development Ghassan Korban, Department of Public Works Art Dahlberg, Department of Neighborhood Services A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 0 No 5- Murphy, Kovac, Coggs, Dudzik and Hamilton 10. Create a Strong Neighborhood Improvement special fund in the Common Council - City Clerk's Office and fund at $500,000. Reduce cash levy funding for the High Impact Streets Program by $500,000, increase new borrowing authorizations for the High Impact Streets Program by $500,000. Individuals appearing: Art Dahlberg, Department of Neighborhood Services Ghassan Korban, Department of Public Works Martha Brown, Department of City Development Mary Hoerig, Milwaukee Police Department Dennis Yaccarino, Budget Office A motion was made by ALD. HAMILTON that this Budget be AMENDED. This motion FAILED by the following vote: Aye 2- Coggs and Hamilton No 3- Murphy, Kovac and Dudzik 11. Transfer funding, FTE's and position authority for 3 Graphic Designer II positions from the Department of Administration, Health Department and Police Department to City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE the Common Council-City Clerk's Office. Individuals appearing: Ald. James Bohl, 5th Aldermanic District Joe Plant, Milwaukee Police Department Joe'Mar Hooper, Health Department Sharon Robinson, Department of Administration William Arnold, Public Information Division A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 1- Dudzik No 4- Murphy, Kovac, Coggs and Hamilton Communication from the Mayor relating to the proposed 2014 budget. Communication from the Mayor relating to the proposed 2014 budget. 11a. Transfer funding, FTE and position authority for one Graphic Designer II position from the Health Department to the Common Council-City Clerk's Office. A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 1- Coggs 12. Transfer $15,000 from the Community Outreach and Mediation Special Purpose Account to create a Neighborhood Ambassador Program Special Purpose Account under the Mayor's Strong Neighborhood Investment Plan. This Budget was NOT ACTED ON 12a. Create a Neighborhood Ambassador Program Special Purpose Account with funding of $115,000. Reduce funding for the Community Outreach and Mediation Special Purpose Account by $15,000. The amendment assumes recognition of increased revenue by the Comptroller in an amount sufficient to offset the levy increase. If revenue is not recognized, the tax levy impact will be as stated. If additional revenue is recognized, the levy impact will be $0. Sponsored by Ald. Hamilton. A motion was made by ALD. HAMILTON that this Budget be AMENDED. This motion FAILED by the following vote: Aye 2- Kovac and Hamilton No 3- Murphy, Coggs and Dudzik 13. Add $25,000 for a new Operational Efficiency Studies Special Fund in the Fire and Police Commission. Footnote the Special Fund to make release of funds contingent upon Common Council resolution directing the study. Individuals appearing: Mark Rohlfing, Milwaukee Fire Department City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE Michael Tobin, Fire and Police Commission Joe Plant, Milwaukee Police Department Ald. Hamilton added as cosponsor to this amendment. A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 14. Add $100,000 for a new Operational Efficiency Studies Special Fund in the Fire and Police Commission. Footnote the Special Fund to make release of funds contingent upon a Common Council resolution directing the study. Individuals appearing: Mark Rohlfing, Milwaukee Fire Department Michael Tobin, Fire and Police Commission Joe Plant, Milwaukee Police Department Ald. Murphy moved to hold this amendment. There was no objection. This Budget was NOT ACTED ON 15. Transfer $50,000 from Other Operating Supplies accounts in the Fire Department to a new operational Efficiency Studies Special Fund in the Fire and Police Commission. Footnote the Special Fund to make release of funds contingent upon a Common Council resolution directing the study. Individuals appearing: Mark Rohlfing, Milwaukee Fire Department Michael Tobin, Fire and Police Commission Joe Plant, Milwaukee Police Department This Budget was AMENDED (WITHDRAWN) 16. Eliminate cash levy funding for the Regional Video Conferencing capital project for the Fire Department. Individuals appearing: Mark Rohlfing, Milwaukee Fire Department Emma Stamps, Milwaukee Fire Department Debra Weber, Milwaukee Fire Department This Budget was AMENDED (WITHDRAWN) 17. Eliminate funding and FTE for 7.5 FTE Fire Cadets. This Budget was AMENDED (WITHDRAWN) 18. Add $20,000 to the Health Department for the Community Health Education Activities Special Fund. Individual appearing: Joe'Mar Hooper, Health Department A motion was made by ALD. COGGS that this Budget be AMENDED. This motion FAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE Aye 2- Coggs and Hamilton No 3- Murphy, Kovac and Dudzik 19. Eliminate position authority, funding, and FTE's for six Library Technology Specialist positions. Individuals appearing: Ald. James Bohl, 5th Aldermanic District Paula Kiely, Milwaukee Public Library A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 0 No 5- Murphy, Kovac, Coggs, Dudzik and Hamilton 20. Eliminate operating funding and operating FTEs for three Library Technology Specialist positions and move the FTEs to non-operating funding. The amendment assumes that non-tax levy funding, such as CDBG reprogramming, will be used to fund these three Library Technology Specialist positions . Individuals appearing: Ald. James Bohl, 5th Aldermanic District Paula Kiely, Milwaukee Public Library This Budget was AMENDED (WITHDRAWN) 21. Eliminate funding, FTE and position authority for the Interagency Housing Coordinator position and partially restore 1 week of seasonal street maintenance in DPW-Infrastructure employees. Individual appearing: Ghassan Korban, Department of Public Works A motion was made by ALD. DUDZIK that this Budget be AMENDED. This motion FAILED by the following vote: Aye 1- Dudzik No 3- Murphy, Kovac and Coggs Excused 1- Hamilton 22. Eliminate funding, FTE and position authority for the Interagency Housing Coordinator position. This Budget was AMENDED (WITHDRAWN) 23. Transfer funding, FTE and position authority for the Interagency Housing Coordinator from the Mayor's Office to the Department of Administration Office of the Director. This Budget was AMENDED (WITHDRAWN) 23. Transfer funding, FTE and position authority for the Interagency Housing Coordinator from the Mayor's Office to the Department of Administration Office of the Director. A motion was made by ALD. KOVAC that this Budget be RECONSIDERED. This City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 23. Transfer funding, FTE and position authority for the Interagency Housing Coordinator from the Mayor's Office to the Department of Administration Office of the Director. Individual appearing: Ald. James Bohl, 5th Aldermanic District A motion was made by ALD. HAMILTON that this Budget be AMENDED. This motion FAILED by the following vote: Aye 1- Dudzik No 4- Murphy, Kovac, Coggs and Hamilton 24. Eliminate position authority, funding and FTE for one position of Special Enforcement Inspector. Individual appearing: Art Dahlberg, Department of Neighborhood Services This Budget was AMENDED (WITHDRAWN) 25. Create an Urban Forestry Training Program. Add position authority, funding, FTE's and operating expenditures to operate the program. Add six Urban Forestry Specialist positions for four months to be used as trainers and 15 Auxiliary City Laborer positions. Add a footnote in the Dept. of Neighborhood Services budget to indicate $300,000 is dedicated to deconstruction and stripping activities. Individuals appearing: Ald. Willie Wade, 7th Aldermanic District Art Dahlberg, Department of Neighborhood Services Preston Cole, Department of Public Works Ald. Robert Bauman, 4th Aldermanic District Ald. Murphy and Bauman added as cosponsors to this amendment. A motion was made by ALD. HAMILTON that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 26. Increase total police recruits by 20 using federal grant funding and offset remainder by reducing the High Impact Street program levy funding. Increase the High Impact Street program borrowing authority by the same amount. The intent is to have one police class of 50 recruits in early 2014, a class of 35 recruits mid 2014, and a class of 35 late 2014. This Budget was NOT ACTED ON 26a. Increase total police recruits by 20 using Federal grant funding. The intent is to have one class of 50 recruits in early 2014, a class of 35 recruits mid-2004, and a class of 35 late 2014. The amendment assumes recognition of increased revenue by City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE the Comptroller in an amount sufficient to offset the levy increase. If revenue is not recognized, the tax levy will be as stated. If additional revenue is recognized, the levy impact will be $0. Sponsored by Ald. Murphy and Dudzik. Individuals appearing: Joe Plant, Milwaukee Police Department Michael Tobin, Fire and Police Commission Ald. Willie Wade, 7th Aldermanic District A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion FAILED by the following vote: Aye 2- Murphy and Dudzik No 3- Kovac, Coggs and Hamilton 27. Increase funding in the Police Department Equipment Account by $25,000 for purchase of speed board displays. Individuals appearing: Joe Plant, Milwaukee Police Department A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 28. Reduce overtime and various equipment accounts in the Fire Department and increase funding in the Police Department for the Shotspotter gun detection system. Individuals appearing: Mark Rohlfing, Milwaukee Fire Department Michael Tobin, Fire and Police Commission Joe Plant, Milwaukee Police Department Ald. Kovac moved to hold this amendment. There was no objection. This Budget was NOT ACTED ON 29. Eliminate funding, position authority, and FTE for the position of Trade Development Representative Senior position. This Budget was AMENDED (WITHDRAWN) 30. Restore position authority, funding and FTEs for the proposed year round garbage cart set out reduction. A motion was made by ALD. MURPHY that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 3- Murphy, Coggs and Dudzik No 2- Kovac and Hamilton 31. Adjust positions, FTE's and necessary funding to eliminate the collection of outside cart items and add a four week Fall Clean and Green program. The intent is to use the resulting tax levy savings to reduce the proposed increase to the 2014 City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE Solid Waste Fee by a corresponding amount. A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 1- Kovac No 4- Murphy, Coggs, Dudzik and Hamilton 32. Eliminate the one week reduction in call back of DPW-Infrastructure Service Division employees, and offset with cash levy funding for the High Impact Street program. Individual appearing: Ghassan Korban, Department of Public Works A motion was made by ALD. DUDZIK that this Budget be AMENDED. This motion FAILED by the following vote: Aye 1- Dudzik No 4- Murphy, Kovac, Coggs and Hamilton 33. Reduce the Parking Fund's Professional Services account by $175,000. The intent is to eliminate the funding that is proposed for the BMO Harris Bradley Center for parking related services for the 4th and Highland parking structure. Individual appearing: Dennis Yaccarino, Budget Office A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 2- Murphy and Kovac No 3- Coggs, Dudzik and Hamilton 33. Reduce the Parking Fund's Professional Services account by $175,000. The intent is to eliminate the funding that is proposed for the BMO Harris Bradley Center for parking related services for the 4th and Highland parking structure. A motion was made by ALD. DUDZIK that this Budget be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 33. Reduce the Parking Fund's Professional Services account by $175,000. The intent is to eliminate the funding that is proposed for the BMO Harris Bradley Center for parking related services for the 4th and Highland parking structure. A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Dudzik No 2- Coggs and Hamilton 33. Reduce the Parking Fund's Professional Services account by $175,000. The intent is to eliminate the funding that is proposed for the BMO Harris Bradley Center for parking related services for the 4th and Highland parking structure. City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE A motion was made by ALD. KOVAC that this Budget be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 33. Reduce the Parking Fund's Professional Services account by $175,000. The intent is to eliminate the funding that is proposed for the BMO Harris Bradley enter for parking related services for the 4th and Highland parking structure. This Budget was NOT ACTED ON 33a. Reduce the Parking Fund's Professional Services account by $175,000. The intent is to eliminate the funding that is proposed for the BMO Harris Bradley Center for parking related services for the 4th and Highland parking structure. Increase the Parking Fund Transfer to the General Fund by $175,000. This amendment will require revenue recognition by the Comptroller. If revenue fails to be recognized, the tax levy impact of this amendment will be as stated. If revenue is recognized, the amendment will reduce the tax levy by $175,000. A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 1- Coggs 34. Transfer $175,000 from the Parking Fund's Professional Services account to a new Bradley Center Parking Surcharge special fund. Footnote the special fund to state that no expenses will be made unless offset by revenue from a parking surcharge to be established at the 4th & Highland Parking Structure for Bradley Center events. Individuals appearing: Dennis Yaccarino, Budget Office Ald. Robert Bauman, 4th Aldermanic District A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 0 No 5- Murphy, Kovac, Coggs, Dudzik and Hamilton 35. Increase funding for the BOZA Secretary position to $54,321 and decrease funding for the BOZA Chairman position by $10,000. This Budget was NOT ACTED ON 35a. Increase funding for the BOZA Secretary position to $50,959 and decrease funding for the BOZA Chairman position by $25,823. In order to effectuate the intent of this amendment, the Common Council must enact appropriate legislation by amending the Salary Ordinance. Individuals appearing: Ald. James Bohl, 5th Aldermanic District Catherine Doyle, BOZA Chair Maria Monteagudo, Department of Employee Relations A motion was made by ALD. DUDZIK that this Budget be AMENDED. This City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes October 25, 2013 COMMITTEE motion FAILED by the following vote: Aye 1- Dudzik No 4- Murphy, Kovac, Coggs and Hamilton Meeting adjourned at 4:37 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 12