FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, October 30, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall Meeting convened at 9:12 a.m. Present 5 - Murphy, Kovac, Coggs, Dudzik, Hamilton Individuals also present: Mark Nicolini, Budget & Management Director Martin Matson, Comptroller Jim Carroll, Legislative Reference Bureau Richard Pfaff, Legislative Reference Bureau 1. 130825 Communication from the Comptroller's office relating to a report entitled, Comprehensive Annual Financial Report of the City of Milwaukee for the year ended December 31, 2012. Sponsors: THE CHAIR Individuals appearing: Joseph Kowalski, KPMG Julie Barrientos, KPMG A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 2. 130872 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Paul Vornholt, Port of Milwaukee Paul Klajbor, Department of Public Works City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 3. 130751 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Michael Tobin, Fire and Police Commission Director A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 4. 130750 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Laura Daniels, Milwaukee Water Works Daniel Welk, Milwaukee Water Works A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 5. 130873 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE 6. 130926 Communication from the Department of Employee Relations relating to snow driver pay for Operation Driver Workers in the Department of Public Works. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 7. 130770 Communication from the City Comptroller relating to the audit of the Department of Employee Relations Tuition Reimbursement Program. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Aycha Sirvanci, Office of the Comptroller Audit Manager A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Coggs and Dudzik No 0 Excused 1- Hamilton 8. 130719 Substitute resolution requesting up to $425,000 from the 2013 Common Council Contingent Fund for Expenditures by the Fire & Police Commission Relating to Testing Expenses for New Hiring and Promotional Exams for the Fire Department and Police Department. Sponsors: THE CHAIR Individuals appearing: William Christianson, Budget Office Michael Tobin, Fire and Police Commission Director A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 9. 130698 Substitute resolution amending Common Council Resolution #130228 relative to the acceptance and funding of the Public Health Preparedness (CDC) Grant from the State of Wisconsin Department of City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Paul Biedrzycki, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 10. 130699 Substitute resolution amending Common Council Resolution #130225 relative to the acceptance and funding of the 2013-14 SURVNET-ACA Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Paul Biedrzycki, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 11. 130857 Substitute resolution relative to acceptance and funding of the Homicide Review Training and Technical Assistance Grant from the U.S. Department of Justice - Community Oriented Policing Services (COPS). Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Mallory O'Brien, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 12. 130851 Resolution authorizing the sale and issuance of general obligation promissory notes in the aggregate amount of $860,000.00 to pay remission of taxes, 70.43 Corrections, and Circuit Court Settlement. Sponsors: THE CHAIR City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 13. 130792 Substitute Resolution relating to the inclusion of the Earn & Learn Fund as a participating recipient of donations in future City Combined Giving Campaigns. Sponsors: Ald. Murphy A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 14. 130909 Resolution relating to the inclusion of the Housing Authority of the City of Milwaukee as a participating recipient of donations in future City Combined Giving campaigns. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 15. 130738 Resolution authorizing the optional redemption of general obligation notes and bonds. Sponsors: THE CHAIR Individual appearing: Richard Li, Office of the Comptroller A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 16. 130874 A substitute ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR Ald. Kovac moved substitution of the file with Proposed Substitute A . City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE A motion was made by ALD. KOVAC that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 130874 A substitute ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 17. 130875 A substitute ordinance to further amend the 2013 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 PLEASE NOTE: If action is taken on the following items, they will be referred to the November 1, 2013 Common Council - Budget Adoption Meeting. 18. 130790 A substitute ordinance increasing various fees and forfeitures. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget Office A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 19. 130736 A substitute ordinance relating to expenditures from the housing infrastructure preservation fund. Sponsors: Ald. Wade Individual appearing: Ald. Robert Bauman, 4th Aldermanic District A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Coggs and Hamilton No 2- Murphy and Dudzik 20. 130755 Resolution establishing the 2014 Local Sewerage Charge. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 21. 130754 Resolution establishing the 2014 Equivalent Residential Unit and 2014 Equivalent Residential Unit Rate used in calculation of the Storm Water Management Charge. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 22. 130772 Resolution establishing the 2014 Solid Waste Charge. Sponsors: THE CHAIR Individual appearing: Aaron Szopinski, Budget Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Coggs, Dudzik and Hamilton No 1- Kovac 23. 130776 An ordinance relating to the fee charged for an extra garbage cart. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 24. 130783 Resolution approving the 2014 monthly and quarterly solid waste City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE collection charges for multi-unit dwellings with 5 or more units. Sponsors: THE CHAIR Individual appearing: Wanda Booker, Department of Public Works A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 25. 130777 An ordinance relating to the charge for depositing construction waste at city area sanitation yards. Sponsors: THE CHAIR Individuals appearing: Wanda Booker, Department of Public Works Paul Klajbor, Department of Public Works A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 26. 130771 Resolution establishing the 2014 Local Snow and Ice Removal Cost Recovery Charge. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 27. 130420 A substitute ordinance determining the offices and positions in the various departments, bureaus, boards and commissions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 28. 130419 A substitute ordinance to make uniform the rates of pay of offices and positions in the City service. City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 29. 130716 Resolution effectuating provisions of the 2014 adopted City budget relating to the use of $13,400,000 in the Employer’s Reserve Fund within the Employes Retirement Fund to offset employer paid contributions by the City to the Employes Retirement System. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 30. 130712 Resolution authorizing a further Tax Stabilization Fund withdrawal for 2014. Sponsors: THE CHAIR Individual appearing: Dennis Yaccarino, Budget Office A motion was made by ALD. HAMILTON that this Resolution be REFERRED WITHOUT RECOMMENDATION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 31. 130714 Resolution relative to establishing the rate of taxation for 2014 budget purposes as computed by the Commissioner of Assessments of the City of Milwaukee. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 32. 130717 Resolution authorizing a payment from the 2013 Parking Fund to the 2014 Debt Service Fund to pay principal and interest for various parking projects. Sponsors: THE CHAIR City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 33. 130715 Resolution directing use of the Parking Fund and the Permanent Improvement Fund (Permanent Improvement Parking Account). Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 34. 130711 Resolution directing implementation of mandatory furloughs for city officials and most city employees. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 35. 130313 Communication from the Milwaukee Public Schools relative to the tax levy for the City of Milwaukee. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 36. 130655 Communication from the Wisconsin Department of Revenue relating to the Revised Estimated 2013 and the 2014 Shared Revenue and Expenditure Restraint. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE No 0 37. 130800 Communication from the Wisconsin Division of Transportation Investment Management relating to the 2014 General Transportation Aids and Connecting Highway Aids Estimates. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 38. 130795 Communication from the Wisconsin Department of Revenue relating to state aid payments due to exempted business computers from being subject to property taxes. Sponsors: THE CHAIR Individual appearing: Dennis Yaccarino, Budget Office A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 39. 130517 Communication from the Mayor relating to the proposed 2014 budget. Sponsors: THE CHAIR 2. Create a Special Fund in DOA to perform a compliance audit of the Small Enterprise Program. This Budget was NOT ACTED ON 2a. Create a Special Fund in DOA to perform a compliance audit of the Small Enterprise Program at a total dollar figure of $40,000. A motion was made by ALD. HAMILTON that this Budget be AMENDED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 14. Add $100,000 for a new Operational Efficiency Studies Special Fund in the fire and Police Commission. Footnote the Special Fund to make release of funds contingent upon a Common Council resolution directing the study. Individuals appearing: Mark Rohlfing, Milwaukee Fire Department Fire Chief City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes October 30, 2013 COMMITTEE Erich Roden, Milwaukee Fire Department This Budget was AMENDED (WITHDRAWN) 28. Reduce overtime and various equipment accounts in the Fire Department and increase funding in the Police Department for the Shotspotter gun detection system. This Budget was NOT ACTED ON 28a. Reduce overtime and various equipment accounts in the Fire Department by a total of $80,140. Individuals appearing: Mark Rohlfing, Milwaukee Fire Department Fire Chief Jason Mims, Milwaukee Fire Department Dennis Yaccarino, Budget Office A motion was made by ALD. KOVAC that this Budget be AMENDED. This motion FAILED by the following vote: Aye 1- Kovac No 4- Murphy, Coggs, Dudzik and Hamilton A motion was made by ALD. KOVAC that this Budget be REFERRED WITHOUT RECOMMENDATION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 Meeting adjourned at 11:48 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 12