FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Thursday, November 21, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall Meeting convened at 9:14 a.m. Present 4 - Murphy, Kovac, Dudzik, Hamilton Excused 1 - Coggs Individuals also present: Mark Nicolini, Budget & Management Director Martin Matson, Comptroller Jim Carroll, Legislative Reference Bureau The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved. Ald. Kovac moved that the FINANCE & PERSONNEL COMMITTEE convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved. Ayes: Hamilton, Dudzik, Kovac, Murphy Excused: Coggs Meeting convened into closed session at 9:15 a.m. Present: Hamilton, Dudzik, Kovac, Murphy Excused: Coggs Individuals appearing: Grant Langley, City Attorney Linda Burke, Deputy City Attorney Maria Monteagudo, Department of Employee Relations Mark Nicolini, Budget & Management Director Martin Matson, Comptroller Jim Carroll, Legislative Reference Bureau Michael Brady, Department of Employee Relations City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes November 21, 2013 COMMITTEE Pres. Willie Hines, Jr., 15th Aldermanic District Individuals also present: Dennis Yaccarino, Budget Office Ald. Robert Donovan, 8th Aldermanic District Richard Pfaff, Legislative Reference Bureau Ald. Terry Witkowski, 13th Aldermanic District William Arnold, Publication Division Clifton Crump, Mayor's Office Ghassan Korban, Department of Public Works Commissioner Ald. Joe Davis, Sr., 2nd Aldermanic District William Christianson, Budget Office Jim Owczarski, City Clerk Patrick Curley, Mayor's Office Ald. James Bohl, 5th Aldermanic District Melanie Rutledge, City Attorney's Office Ellen Tangen, City Attorney's Office MaryNell Regan, City Attorney's Office Mary Turk, Legislative Reference Bureau Ald. Kovac moved that the FINANCE & PERSONNEL COMMITTEE convene into open session. Ayes: Hamilton, Dudzik, Kovac, Murphy Excused: Coggs Meeting convened into open session at 10:41 a.m. Meeting recessed at 10:42 a.m. Meeting reconvened at 10:54 a.m. 1. 131059 Communication relating to the unauthorized disclosure of City employee information by Dynacare Laboratories. Sponsors: Ald. Murphy A motion was made by ALD. KOVAC that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 2. 130959 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individual appearing: Valarie Williams, Milwaukee Police Department A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes November 21, 2013 COMMITTEE Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 3. 130962 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Joel Plant, Milwaukee Police Department Charles Burki, Milwaukee Police Department A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 4. 130960 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations Ald. Dudzik opposed the recommendations for classification regarding the positions of Interagency Housing Coordinator in the Mayor's Office and Network Analyst-Senior in the Municipal Court. A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Murphy, Kovac and Hamilton No 1- Dudzik Excused 1- Coggs 5. 130749 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. KOVAC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes November 21, 2013 COMMITTEE following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 6. 130515 A substitute ordinance relating to sick leave and vacation benefits of city employees. Sponsors: THE CHAIR Individual appearing: Maria Monteagudo, Department of Employee Relations A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 7. 130078 Substitute resolution approving a contract extension with Willis of Wisconsin for benefit consultant services. Sponsors: THE CHAIR Individual appearing: Michael Brady, Department of Employee Relations Ald. Kovac moved substitution of the file with Proposed Substitute A . There were no objections. A motion was made by ALD. KOVAC that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 130078 Substitute resolution approving a contract extension with Willis of Wisconsin for benefit consultant services. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes November 21, 2013 COMMITTEE 8. 130695 Substitute resolution approving the Master Agreements for a Plan of Deferred Compensation relating to the City’s Deferred Compensation Plan. Sponsors: THE CHAIR Individuals appearing: Mary Turk, Legislative Reference Bureau Witold Dziadowicz, Deferred Compensation A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 9. 130973 Resolution appropriating and transferring $42,894.82 from the 2013 Common Council Contingent Fund to the Department of City Development for the purpose of refunding a participation loan overpayment by City Hall Square LLC. Sponsors: THE CHAIR Individual appearing: David Schroeder, Department of City Development A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 10. 130941 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $3,431,766 for water systems. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 11. 130922 Substitute resolution authorizing city departments to expend monies appropriated in the 2014 city budget for Special Purpose Accounts, City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes November 21, 2013 COMMITTEE Debt Service Fund, Provisions for Employes’ Retirement Fund, Delinquent Tax Fund, Common Council Contingent Fund, Grant and Aid Fund, and Special Capital Projects or Purposes. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget Office A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 12. 130923 Substitute resolution appropriating $50,000,001 from the 2014 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 13. 130876 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs 14. 130963 An ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes November 21, 2013 COMMITTEE No 0 Excused 1- Coggs 15. 130964 A substitute ordinance to further amend the 2013 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Murphy, Kovac, Dudzik and Hamilton No 0 Excused 1- Coggs Meeting adjourned at 11:31 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 7