FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Thursday, May 29, 2014 2:00 PM Room 301-B, Third Floor, City Hall Meeting convened at 2:08 p.m. Present 4 - Kovac, Dudzik, Coggs, Witkowski Excused 1 - Hamilton Individuals also present: Mark Nicolini, Budget and Management Director Martin Matson, Comptroller James Carroll, Legislative Reference Bureau 1. 140236 Appointment of Rudolph Konrad to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR Individual appearing: Rudolph Konrad A motion was made by ALD. DUDZIK that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Kovac, Dudzik and Coggs No 0 Excused 2- Hamilton and Witkowski 2. 140172 Reappointment of Mark Nicolini to the Deferred Compensation Plan Board by the Mayor. (4th Aldermanic District) Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Kovac, Dudzik and Coggs City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE No 0 Excused 2- Hamilton and Witkowski 3. 140170 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Ald. Witkowski joined the committee at 2:13 p.m. All vacancy requests approved without objection. A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 4. 140054 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 5. 140053 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE 6. 131807 A substitute ordinance relating to authorization of purchases of Milwaukee-made, Milwaukee county-made and American-made goods. Sponsors: Ald. Zielinski Individuals appearing: Rhonda Kelsey, City Purchasing Director Ald. Tony Zielinski, 14th Aldermanic District Ald. Dudzik said that there should be an acceptable cap, possibly an amendment made on the Common Council floor on June 3, 2014. A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 7. 131794 A substitute ordinance establishing an optional holiday for employees to observe Juneteenth Day. Sponsors: Ald. Coggs, Ald. Wade, Ald. Perez, Ald. Hamilton, Ald. Stamper, II and Ald. Kovac Ald. Witkowski said that information regarding the number of employees observing Juneteeth Day as an optional holiday should be given either as a memorandum to members or as a communication file to the committee. A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Coggs and Witkowski No 1- Dudzik Excused 1- Hamilton 8. 140164 A substitute ordinance to further amend the 2014 offices and positions in the City Service relating to private auto allowance for the position of Program Assistant III in the Department of Neighborhood Services. Sponsors: THE CHAIR Individual appearing: Lynne Steffen, Department of Neighborhood Services A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE Excused 1- Hamilton 9. 131718 Communication transmitting the 2015 Capital Improvements Budget Requests. Sponsors: THE CHAIR Individual appearing: Kathy Brengosz, Legislative Reference Bureau A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 10. 140242 A charter ordinance relating to internal audits. Sponsors: Ald. Kovac Individual appearing: Aycha Sirvanci, Comptroller Office Audit Manager A motion was made by ALD. WITKOWSKI that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Kovac, Coggs and Witkowski No 0 Excused 2- Dudzik and Hamilton 11. 140137 Substitute resolution relative to the acceptance and funding of the Public Health Preparedness (CDC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jose Rodriguez, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 12. 140138 Substitute resolution relative to acceptance and funding of the City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE Bioterrorism Grant - Focus CRI (Cities Readiness Initiative) from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jose Rodriguez, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 13. 140139 Substitute resolution relative to application, acceptance and funding of the Seek, Test, Treat: Addressing HIV in the Criminal Justice System Grant from Tulane University. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department William Borzon, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 14. 140140 Substitute resolution relative to acceptance and funding of the Implementing Voluntary National Retail Food Regulatory Program Standards Grant from the Food and Drug Administration (FDA). Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 15. 140141 Substitute resolution relative to acceptance and funding of the Congenital Disorders Grant from the State of Wisconsin - Department City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 16. 140142 Substitute resolution relative to acceptance and funding of the Wisconsin Well Woman Program Grant from the State of Wisconsin - Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 17. 140239 Substitute resolution appropriating $190,000 from the 2014 Common Council Contingent Fund to provide financial assistance to Milwaukee Health Services, Inc.’s organizational sustainability plan. Sponsors: THE CHAIR Individuals appearing: Bevan Baker, Health Department Commissioner Dr. Tito Izard, Milwaukee Health Services Inc. Robert Teg, Grant Thornton Donna Woleck, Milwaukee Health Services Inc. Mr. Nicolini said that monthy reporting can be provided regarding Milwaukee Health Services's adherence to the loan agreement. Ald. Witkowski moved to amend the file by requiring that there be monthly reporting regarding Milwaukee Health Services's adherence to the loan agreement. (Prevailed 4-0) A motion was made by ALD. WITKOWSKI that this Resolution be AMENDED. This motion PREVAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 140239 Substitute resolution appropriating $190,000 from the 2014 Common Council Contingent Fund to provide financial assistance to Milwaukee Health Services, Inc.’s organizational sustainability plan. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 18. 130784 A substitute charter ordinance relating to budget estimates and development. Sponsors: THE CHAIR Ald. Dudzik moved substitution of the file with Proposed Substitute C. (Prevailed 4-0) A motion was made by ALD. DUDZIK that this Charter Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 130784 A substitute charter ordinance relating to budget estimates and development. Sponsors: THE CHAIR Individuals appearing: Molly King, Budget and Management Office David Riemer, Community Advocates Public Policy Institute Pres. Michael Murphy, 10th Aldermanic District Mr. Matson said his office is neutral on the matter. A motion was made by ALD. DUDZIK that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE Excused 1- Hamilton 19. 140121 Communication from the Department of Employee Relations and UnitedHealthCare regarding utilization of health benefits in 2013. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Dr. Susan Bridges, United Healthcare Dr. Bruce Weiss, United Healthcare A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 20. 140071 Communication from the Department of Employee Relations and Workforce Health relating to an update on the outcomes of the City 's Wellness Program, 2010-2013. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Barb Fagan, Froedtert Workforce Health Elizabeth Brothen, Froedtert Workforce Health A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Kovac, Dudzik and Witkowski No 0 Excused 2- Hamilton and Coggs 21. 140072 Substitute resolution approving the selection of United HealthCare as a continuing provider of third-party administration services for the City’s health benefits and directing the Department of Employee Relations to negotiate a contract with United Healthcare for provision of these services from January 1, 2015 through December 31, 2017. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Clete Anderson, Willis of Wisconsin A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 22. 140075 Substitute resolution relating to the process for setting the 2015 health care benefit rates for City employees and retirees. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Clete Anderson, Willis of Wisconsin Ald. Coggs moved substitution of the file with Proposed Substitute A . (Prevailed 4-0) A motion was made by ALD. COGGS that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 140075 Substitute resolution relating to the process for setting the 2015 health care benefit rates for City employees and retirees. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 23. 140180 A substitute ordinance to further amend the 2014 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton Meeting adjourned at 5:10 p.m. Chris Lee, Staff Assistant City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes May 29, 2014 COMMITTEE This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10