FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, January 14, 2015 9:00 AM Room 301-B, City Hall Meeting convened at 9:21 a.m. Present 5 - Kovac, Dudzik, Hamilton, Coggs, Witkowski Individuals also present: Martin Matson, Comptroller Eric Pearson, Budget & Management Office Jim Carroll, Legislative Reference Bureau 1. 141466 Appointment of Karen Ellenbecker to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR Individuals appearing: Ald. Michael Murphy, Common Council President & 10th Aldermanic District Karen Ellenbecker A motion was made by ALD. DUDZIK that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 2. 141391 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE No 0 3. 141393 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 4. 141483 Communication from the Department of Employee Relations relative to amending the 2015 Salary Ordinance relating to recruitment flexibility for the position of Police Records Manager in the Police Department. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Mary Hoerig, Miwaukee Police Department A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 5. 141482 Communication from the Department of Employee Relations relative to amending the 2015 Salary Ordinance relating to recruitment flexibility for the position of Civil Engineer III. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 6. 141392 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Joe'Mar Hooper, Health Department Ald. Witkowski requested that a letter be sent to the committee concerning the status of the waiver and bid for a new vendor service contract for snow plowing, salting and snow removal services for the Milwaukee Health Department. A motion was made by ALD. WITKOWSKI that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 7. 141330 A substitute ordinance relating requirements for the procurement of service contracts. Sponsors: Ald. Zielinski Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. COGGS that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 8. 141349 Resolution relative to acceptance and funding of a 2015 Beat Patrol Program Grant. Sponsors: THE CHAIR Individuals appearing: Dan Rotar, Milwaukee Police Department John Colter, Milwaukee Police Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 9. 141403 Resolution authorizing the City Comptroller to transfer additional funds to the previously established subaccount for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation and installation of traffic signal improvements in various Aldermanic Districts with a total estimated cost increase for the project of $25,000, with one hundred percent of increase being City funded. City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE Sponsors: THE CHAIR Individual appearing: Chris Fornal, Department of Public Works A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 10. 141354 Resolution authorizing the Commissioner of Public Works to execute a revised project agreement titled “State and Municipal Agreement for a State-Let Highway Project” with the Wisconsin Department of Transportation for the installation of mast arm mounted traffic signals at three intersections, with State and Federal aid, under the Highway Safety Improvement Program with an estimated total project cost of $403,075, which is an increase in construction cost of $60,800, of which the City’s share is $6,080 and the Grantor’s share is $54,720. Sponsors: THE CHAIR Individual appearing: Chad Chrisbaum, Department of Public Works A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 11. 141329 A substitute ordinance relating to eligibility for employee benefits for certain employees. Sponsors: THE CHAIR Individual appearing: Michael Brady, Department of Employee Relations A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 12. 141355 Communication from the Department of Employee Relations relating to the City Wellness Program engagement and the new Workplace Clinic. City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Barbara Fagan, Workorce Health - Froedtert Hospital Elizabeth Brothen, Workforce Health - Froedtert Hospital Ali Ekman, Workorce Health - Froedtert Hospital A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Coggs No 0 Excused 1- Witkowski 13. 141356 Communication from City consultant, Willis of Wisconsin relating to the Health Outcomes Report. Sponsors: THE CHAIR Individuals appearing: Michael Brady, Department of Employee Relations Douglas Ley, Willis of Wisconsin Inc. A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 14. 141350 Resolution with reference to special taxes or assessments for the year 2014. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 15. 141409 Resolution relating to expenditure of funds to be reimbursed by greater than anticipated revenue. (Debt Service Fund-Bonded Debt - principal) Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE No 0 16. 141361 Substitute resolution relating to the carryover of 2014 authorization for general obligation and revenue based borrowing. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 17. 141362 Substitute resolution authorizing the Commissioners of the Public Debt to market general obligation promissory notes. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 A motion was made by ALD. WITKOWSKI that this Resolution be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 Ald. Witkowski moved to amend the file to correct the general obligation promissory notes amount to $1,296,998,107.08 in the resolution text. (Prevailed 5-0) A motion was made by ALD. WITKOWSKI that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 141362 Substitute resolution authorizing the Commissioners of the Public Debt to market general obligation promissory notes. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE No 0 18. 141363 Substitute resolution authorizing the Commissioners of the Public Debt to market general obligation corporate purpose bonds. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 19. 141364 Resolution authorizing the Commissioners of the Public Debt to market up to $150,000,000 of general obligation revenue anticipation promissory notes. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 20. 141366 Resolution authorizing the issuance of $25,000,000 general obligation notes, to pay a general and current municipal expense associated with the Community Development Block Grant and other grant programs. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 21. 141367 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $8,910,000 for bridges. Sponsors: THE CHAIR Individual appearing: City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE Rocky Wruck, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 22. 141368 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $8,860,000 for street lighting. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 23. 141369 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $29,496,000 for street improvements. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 24. 141370 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $2,440,000 for street improvement funding. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE 25. 141371 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $39,650,000 for sewerage. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 26. 141372 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $975,000 for parks and public grounds. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 27. 141373 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $4,600,000 for the construction of police facilities and combined fire and police safety buildings. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 28. 141374 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $524,000 for fire engines and other equipment of the fire department. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 29. 141375 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $1,374,000 for construction of engine houses, and for pumps, water mains, reservoirs and all other reasonable facilities for fire protection apparatus or equipment for fire protection. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 30. 141376 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $2,292,000 for parking lots or other parking facilities. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 31. 141377 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $2,000,000 for school purposes. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 32. 141378 Resolution authorizing the sale and issuance of general obligation City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE bonds in the aggregate amount of $8,750,000 for libraries. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 33. 141379 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $14,741,000 for buildings for the housing of machinery and equipment. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 34. 141380 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $7,119,000 for providing financial assistance to blight elimination, slum clearance, community development, redevelopment and urban renewal programs and projects. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office Ald. Coggs moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. COGGS that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 141380 Substitute resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $7,119,000 for providing financial assistance to blight elimination, slum clearance, community development, redevelopment and urban renewal programs and projects under ss. 66.1105, 66.1301 to 66.1329 and 66.1331 to 66.1337. City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 35. 141382 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $10,736,000 for water systems. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 36. 141383 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $4,072,000 for any combination of sewage, garbage or refuse or rubbish disposal. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 37. 141384 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $1,000,000 for harbor improvements. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 12 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE 38. 141385 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $37,000,000 for grants and financing receivables. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 39. 141386 Resolution authorizing payment of City Bond, Series BE, dated July 15, 1980, Bond Number 1585, maturing on July 15, 1987. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 40. 141022 Communication from the Comptroller’s Office relating to the City of Milwaukee Comparative Revenue and Expenditure Report. Sponsors: THE CHAIR A motion was made by that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 41. 141395 A substitute ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 42. 141396 A substitute ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR City of Milwaukee Page 13 FINANCE & PERSONNEL Meeting Minutes January 14, 2015 COMMITTEE A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 The following file may be placed on file as no longer needed: 43. 141218 Communication from the City Attorney’s Office relative to amendments to the titles of Nursery Crew Leader position and the Urban Forestry Technician in the Salary Ordinance pursuant to a settlement agreement. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 Meeting adjourned at 11:09 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 14