FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, February 4, 2015 9:00 AM Room 301-B, City Hall Meeting called to ordered at 9:16 A.M. Present 4 - Kovac, Dudzik, Hamilton, Witkowski Excused 1 - Coggs Also present: Martin Matson - Comptroller JIm Carroll - Legislative Research Bureau Mark Nicolini - Budget & Management Director 1. 141497 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 2. 141394 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker - DER A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes February 4, 2015 COMMITTEE No 0 Excused 1- Coggs 3. 141499 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker - DER Matt Howard - Office Environmental Sustainability Ald. Dudzik is opposed to this action Under “Department of Administration, Office of Environmental Sustainability”, delete one position of “Grant Monitor (B)(X)(Y)” and add one position of “Environmental Sustainability Program Coordinator (X)(Y)”. A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 4. 141539 Communication from the Department of Employee Relations relative to amending the 2015 Salary Ordinance relating to administrative changes. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 5. 141555 Communication from the Department of Administration - Budget and Management Analysis Division relative to amending the 2015 Position Ordinance relating to administrative corrections. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes February 4, 2015 COMMITTEE Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 6. 141485 Resolution authorizing the Commissioner of Public Works to execute a Revised Project Agreement titled ”State Municipal Agreement for a State-Let Local Bridge Project” between the City of Milwaukee and Wisconsin Department of Transportation for the reconstruction of the North 51st Boulevard Bridge over the Lincoln Creek with 80 percent Federal and State construction aid under the Local Bridge Replacement and Rehabilitation Program and to provide 100 percent local funds for the revised engineering costs. Sponsors: THE CHAIR Appearing: Craig Liberto - DPW Infrastructure A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 7. 141494 Resolution authorizing $2,126,087.49 of contingent borrowing for carryover purposes. Sponsors: THE CHAIR Appearing: Richard Li - Public Debt Specialist Comptroller Office Mark Nicolini - Budget director A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 8. 141544 Resolution relating to the City of Milwaukee’s 2015 joint United Performing Arts Fund and Visions Campaign. Sponsors: Ald. Murphy A motion was made by ALD. HAMILTON that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes February 4, 2015 COMMITTEE Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 9. 141097 Communication from the City Comptroller relating to the Duty Disability Retirement Program Review. Sponsors: THE CHAIR Appearing: Aycha Sirvanci - Internal Audit Comptroller's Office Jerry Allen - Executive Director - Employment Retirement Services Michael Murphy - President of Common Council Miriam Horwitz - Deputy City Attorney A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 At 9:34 A.M. Roll call to reflect Ald. Coggs arrival Present 5 - Kovac, Dudzik, Hamilton, Coggs, Witkowski 8. 141544 Resolution relating to the City of Milwaukee’s 2015 joint United Performing Arts Fund and Visions Campaign. Sponsors: Ald. Murphy A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 10. 141516 Communication from the City Comptroller relating to the 2014 annual Hotline Report Sponsors: THE CHAIR Appearing: Aycha Sirvanci - Comptroller Auditing Stacey Mazmanian - Comptroller Auditing Martin Matson - Comptroller A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes February 4, 2015 COMMITTEE No 0 11. 141495 Communication from the City Comptroller relating to the 2015 annual audit work plan. Sponsors: THE CHAIR Appearing: Aycha Sirvanci - Comptroller Auditing A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 12. 141285 Resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 13. 141500 An ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR Ald. Dudzik is opposed to this action: Under “Department of Administration, Office of Environmental Sustainability”, delete one position of “Grant Monitor (B)(X)(Y)” and add one position of “Environmental Sustainability Program Coordinator (X)(Y)”. A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 14. 141501 An ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes February 4, 2015 COMMITTEE Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 The FINANCE & PERSONNEL COMMITTEE may convene into closed session, pursuant to sec. 19.85(1)(e), Wis. Stats., for the purpose of formulating collective bargaining strategies. The Finance and Personnel Committee may then go into open session for the regular agenda. Ald Hamilton moved the Finance and Personnel Committe may convene into closed session, pursuantto sec. 19.85(1)(e), Wis. Stats., for the purpose of formulating collective barganing strategies. Roll call: Ald. witkowski Ald. Coggs Ald. Hamilton Ald. Dudzik Ald. Kovac Martin Matson - Comptroller Jim Carroll - LRB Mark Nicolini - Budget Division John Ledvina - LRB Clifton Crump - Mayor's Office Maria Monteagudo - DER Director Nicole Fleck - DER Labor Relations Debra Ford - DER Labor Relations Dennis Yaccarino - Budget Division Bryan Rynders - Budget Division Meeting adjourned at 11:08 A.M. Joanna Polanco Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 6