FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Milele A. Coggs, Vice-Chair Ald. Ashanti Hamilton, Ald. Jose G. Perez, and Terry Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, September 16, 2015 9:00 AM Room 301-B, City Hall Meeting convened at 9:20 a.m. Present 5 - Kovac, Coggs, Hamilton, Perez, Witkowski Individuals also present: Martin Matson, City Comptroller Mark Nicolini, Budget & Management Director John Ledvina, Legislative Reference Bureau 1. 150412 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Ald. Coggs moved to amend "Schedule A - Vacancy Requests" by replacing "1" with "2" under "City Attorney, Assistant City Attorney V (2 positions), Recomm. Authorization". (Prevailed 5-0) Ald. Perez moved approval, as amended. (Prevailed 5-0) A motion was made by ALD. PEREZ that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 2. 150414 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director Joel Plant, Police Department Chief of Staff Katie Sanders, Safe & Sound City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE John Connelly, LISC Milwaukee Yvette Rowe, Health Department Terry Perry, Health Department A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 3. 150413 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. PEREZ that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 4. 150415 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 5. 150685 Communication from the Department of Administration - Budget and Management Division relating to amending the 2015 Positions Ordinance relative to increasing FTE to one position of Office Assistant III in the Board of Zoning Appeals. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Lindsey St. Arnold, Board of Zoning Appeals A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE Aye 4- Kovac, Hamilton, Perez and Witkowski No 0 Excused 1- Coggs 6. 150538 Communication from the Department of City Development relating to amending the 2015 Positions Ordinances relating to administrative changes. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Martha Brown, Department of City Development Deputy Commissioner A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Hamilton, Perez and Witkowski No 0 Excused 1- Coggs 7. 150686 Communication from the Department of Administration - Budget and Management Division relating to amending the 2015 Positions Ordinance relative to adding five positions in the Department of Neighborhood Services for arena inspection purposes. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Art Dahlberg, Department of Neighborhood Services Commissioner A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 8. 150546 Communication from the Department of Employee Relations relative to amending the 2015 Salary and Positions Ordinances relating to administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 9. 150545 Communication from the City Clerk’s Office relative to amending the 2015 Salary Ordinance relating to technical corrections. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 10. 150271 Substitute resolution appropriating $250,000 in unused prior-year Department of City Development appropriations to the STRONG Homes Loan Program. Sponsors: Ald. Bauman Ald. Coggs moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. COGGS that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 150271 Substitute resolution appropriating $250,000 in unused prior-year Department of City Development appropriations to the STRONG Homes Loan Program. Sponsors: Ald. Bauman Individuals appearing: Ald. Robert Bauman, 4th Aldermanic District Martha Brown, Department of City Development Deputy Commissioner A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 11. 150589 Resolution authorizing the City Comptroller to transfer additional funds to the previously established project for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation for the design of the Beer Line Bicycle Trail Extension with a total estimated cost increase of $30,000, with one hundred percent of increase being City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE City share. Sponsors: THE CHAIR Individual appearing: Chris Fornal, Department of Public Works A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 12. 150598 Substitute resolution relative to the acceptance and funding of the 2015-16 Family Foundations Comprehensive Home Visiting Grant from the State of Wisconsin Department of Children and Families. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 13. 150599 Substitute resolution relative to the acceptance and funding of the 2015-16 Healthy Birth Outcomes Grant from United Way of Greater Milwaukee & Waukesha County. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 14. 150600 Substitute resolution relative to acceptance and funding of the 2015-16 Plain Talk-Prep for Youth Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Witkowski No 0 Excused 1- Perez 15. 150601 Substitute resolution amending Common Council File #140291 relative to the acceptance and funding of the 2014-15 HIV Risk Reduction Grant from the University of Wisconsin-Milwaukee. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Irmine Reitl, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Witkowski No 0 Excused 1- Perez 16. 150625 Substitute resolution authorizing the Department of Employee Relations to explore engaging a third-party administrator for the City’s Workers’ Compensation program. Sponsors: Ald. Kovac Individuals appearing: Maria Monteagudo, Department of Employee Relations Michael Brady, Department of Employee Relations A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 17. 150623 Communication regarding total projected cost and employee premiums for 2016 Health and Dental Benefits. Sponsors: THE CHAIR Individual appearing: Michael Brady, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 18. 150303 Resolution authorizing 2016 rates for dental insurance plans for City employees. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 19. 150555 Communication from the City Comptroller relating to the audit of the Department of City Development In Rem Property Management and Disposition. Sponsors: THE CHAIR Individuals appearing: Stacey Mazmanian, Audit Division Manager Martha Brown, Department of City Development Deputy Commissioner Karen Taylor, Department of City Development Art Dahlberg, Department of Neighborhood Services Commissioner A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 20. 150417 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 21. 150410 A substitute ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE vote: Aye 4- Kovac, Coggs, Hamilton and Witkowski No 0 Excused 1- Perez 22. 150411 A substitute ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Witkowski No 0 Excused 1- Perez 10 A.M. 23. 150481 Substitute resolution authorizing $12,000,000 of contingent borrowing for Tax Incremental District 84 (West McKinley and West Juneau) for the purpose of financing the construction of a plaza associated with the new Buck’s Arena. Sponsors: THE CHAIR Individual appearing: Dennis Yaccarino, Budget & Management Office Individuals appearing from the public to testify in opposition: Michelle Mooney, Common Ground Pat Small, citizen Philip Blank, Milwaukee Public Enterprise Committee A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Hamilton, Perez and Witkowski No 1- Kovac 24. 150480 Substitute resolution authorizing $27,000,000 of contingent borrowing for Tax Incremental District 22 (Beerline) for the purpose of financing the construction of a parking structure for the new Buck’s Arena. Sponsors: THE CHAIR Individual appearing: Dennis Yaccarino, Budget & Management Office City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE Individuals appearing from the public to testify in opposition: Michelle Mooney, Common Ground Pat Small, citizen Philip Blank, Milwaukee Public Enterprise Committee A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Hamilton, Perez and Witkowski No 1- Kovac 25. 150482 Substitute resolution authorizing $8,000,000 of contingent borrowing for Tax Incremental District 84 (West McKinley and West Juneau) for the purpose of providing developer financing for the construction of a parking structure associated with the new Buck’s Arena. Sponsors: THE CHAIR Individual appearing: Dennis Yaccarino, Budget & Management Office Individuals appearing from the public to testify in opposition: Michelle Mooney, Common Ground Pat Small, citizen Philip Blank, Milwaukee Public Enterprise Committee A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Hamilton, Perez and Witkowski No 1- Kovac 26. 150558 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $12,000,000 for Tax Incremental Districts for providing financial assistance to blight elimination, slum clearance, community development, redevelopment and urban renewal programs and projects. Sponsors: THE CHAIR Individual appearing: Dennis Yaccarino, Budget & Management Office Individuals appearing from the public to testify in opposition: Michelle Mooney, Common Ground Pat Small, citizen Philip Blank, Milwaukee Public Enterprise Committee A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Hamilton, Perez and Witkowski No 1- Kovac City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE 27. 150307 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 28. 150639 Communication from the Comptroller's Office transmitting the Annual Report of the Public Debt Amortization Fund for the year ended December 31, 2014. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 29. 150453 Communication from the Department of Administration - Business Operations Division transmitting the 2013/2014 Local Business Enterprise Program Report. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 30. 150524 Communication from the City Comptroller relating to 2014 Comprehensive Annual Financial Report. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 31. 150168 Communication from the Department of Administration-Budget and Management Division relating to the projected impact of the 2015 Adopted Budget on achievement in 2015 of the performance metrics established as part of the Milwaukee Promise. Sponsors: THE CHAIR Individual appearing: Bryan Rynders, Budget & Management Office A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 The following files may be placed on file as no longer necessary: 32. 150393 A charter ordinance relating to the budget adoption process for the Redevelopment Authority of the City of Milwaukee. Sponsors: Ald. Murphy, Ald. Perez and Ald. Bauman A motion was made by ALD. HAMILTON that this Charter Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 33. 150401 An ordinance relating to the budget adoption process for the Redevelopment Authority of the City of Milwaukee. Sponsors: Ald. Murphy, Ald. Perez and Ald. Bauman A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 34. 150431 Communication relating to amending the 2015 Salary Ordinance to include employees of the Redevelopment Authority of the City of Milwaukee. Sponsors: THE CHAIR City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes September 16, 2015 COMMITTEE A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 Meeting adjourned at 12:39 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 12