FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Milele A. Coggs, Vice-Chair Ald. Ashanti Hamilton, Ald. Jose G. Perez, and Terry Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, November 18, 2015 9:00 AM Room 301-B, City Hall Meeting convened at 9:13 a.m. Present 5 - Kovac, Coggs, Hamilton, Perez, Witkowski Individuals also present: Martin Matson, Comptroller Mark Nicolini, Budget & Management Director John Ledvina, Legislative Reference Bureau 1. 151015 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: MaryNell Regan, Fire & Police Commission Richard Withers, City Attorney's Office Neil Albrecht, Election Commission Debbie Wilichowski, Fire Department Ald. Witkowski joined the committee at 9:17 a.m. Ald. Coggs joined the committee at 9:30 a.m. A motion was made by ALD. HAMILTON that this Communication to Finance be HELD IN COMMITTEE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 A motion was made by ALD. HAMILTON that this Communication to Finance be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes November 18, 2015 COMMITTEE Individual appearing: Thomas Woznick, Department of Public Works This item was reconsidered after agenda item 24, CCFN 151020. A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 2. 151111 Communication from the Department of Public Works relating to amending the Positions Ordinance relative to administrative corrections. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 3. 151018 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, Department of Administration - Business Operations A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 4. 151017 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Department of Administration - Business Operations Andra Williams, Police Department A motion was made by ALD. PEREZ that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes November 18, 2015 COMMITTEE No 0 5. 151016 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 6. 150861 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 7. 151099 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 8. 151026 Resolution appropriating an additional $120,000 to the Department of Employee Relations from the 2015 Special Purpose Account. Sponsors: THE CHAIR City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes November 18, 2015 COMMITTEE A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 9. 150981 Resolution authorizing the City Comptroller to transfer additional funds to the previously established projects for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation for the construction of various capital improvement projects with a total estimated cost increase for the project being $200,000, with one hundred percent of increase being the City's share. Sponsors: THE CHAIR Individual appearing: Chris Fornal, Department of Public Works A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 10. 150829 Resolution approving the form of the Reoffering Circular used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 11. 151005 Resolution authorizing the sale and issuance of general obligation refunding notes and bonds. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes November 18, 2015 COMMITTEE 12. 150983 Substitute resolution amending Common Council File #150139 relative to acceptance and funding of the Bioterrorism Grant - Focus CRI (Cities Readiness Initiative) from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Jose Rodriguez, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 13. 150984 Substitute resolution relative to the acceptance and funding of the Flu on Call Demonstration Grant from the National Association of County and City Health Officials (NACCHO). Sponsors: THE CHAIR Individual appearing: Sandra Rotar, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 14. 150986 Substitute resolution relative to the acceptance and funding of the 2016 Immunization Action Plan Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Julie Katrichis, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 15. 150988 Substitute resolution relative to the acceptance and funding of the 2016 Maternal and Child Health Grant from the State of Wisconsin Department of Health Services. City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes November 18, 2015 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 16. 150993 Substitute resolution relative to the acceptance and funding of the 2016 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 17. 150994 Substitute resolution relative to acceptance and funding of the Breast Cancer Awareness - Milwaukee Foundation Grant. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 18. 151070 Communication from the Comptroller’s Office relating to the City of Milwaukee Comparative Revenue and Expenditure Report. Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes November 18, 2015 COMMITTEE Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 19. 150979 Communication from the City Comptroller relating to Internal Audit Peer Review. Sponsors: THE CHAIR Individual appearing: Stacey Mazmanian, Audit Division A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 20. 151071 Communication from the City Comptroller relating to the audit of Election Commission Administration Process Controls and Compliance. Sponsors: THE CHAIR Individuals appearing: Stacey Mazmanian, Audit Division Neil Albrecht, Election Commission A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 21. 151022 A substitute ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 22. 151021 A substitute ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes November 18, 2015 COMMITTEE RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 23. 151019 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 24. 151020 A substitute ordinance to further amend the 2016 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 The following file may be placed on file as no longer needed: 25. 141767 Communication transmitting the 2016 Capital Improvements Budget Requests. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Coggs, Hamilton, Perez and Witkowski No 0 Meeting adjourned at 10:31 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8