FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Milele A. Coggs, Vice-Chair Ald. Ashanti Hamilton, Ald. Jose G. Perez, and Terry Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, December 9, 2015 9:00 AM Room 301-B, City Hall Meeting convened at 9:15 a.m. Present 4 - Kovac, Coggs, Hamilton, Perez Excused 1 - Witkowski Individuals also present: Mark Nicolini, Budget & Management Director John Ledvina, Legislative Reference Bureau Martin Matson, Comptroller 1. 151129 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Sandra Rotar, Health Department Carrie Lewis, Water Works A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 2. 151133 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE Terry Perry, Health Department A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 3. 151132 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Douglas Wiorek, Police Department A motion was made by ALD. PEREZ that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 4. 151131 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 5. 151130 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of Employee Relations Thomas Mishefske, Department of Neighborhood Services Commissioner David Sivyer, Department of Public Works - Forestry City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE Sandra Rotar, Health Department Tiffany Barta, Health Department Jill Radowicz, Health Department Ken Wischer, AFSCME District Council 32 A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 6. 151209 Communication from the Department of Employee Relations relating to amending the Salary Ordinance relative to pay administration and pay progression provisions for general city employees. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Department of Employee Relations Andrea Knickerbocker, Department of Employee Relations Ken Wischer, AFSCME District Council 32 Dennis Hughes, AFSCME District Council 32 Deborah Ford, Department of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 7. 151171 Communication from the City Attorney regarding the City's 2016 property insurance. Sponsors: THE CHAIR Individuals appearing: Vincent Moschella, Deputy City Attorney Debbie Sweeney, Hays Companies Timothy Hoerning, Hays Companies A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE 8. 151170 Substitute resolution authorizing the City's withdrawal from the Local Government Property Insurance Fund. Sponsors: THE CHAIR Individuals appearing: Vincent Moschella, Deputy City Attorney Debbie Sweeney, Hays Companies Timothy Hoerning, Hays Companies Ald. Hamilton moved to amend the first resolved clause by inserting "be withdrawn" in lieu of "and withdraw". (Prevailed 3-0) A motion was made by ALD. HAMILTON that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Perez No 0 Excused 2- Coggs and Witkowski 151170 Substitute resolution authorizing the City's withdrawal from the Local Government Property Insurance Fund. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Perez No 0 Excused 2- Coggs and Witkowski 9. 150443 Communication from the Milwaukee Water Works relative to the acceptance of VISA credit card for municipal service bill payments. Sponsors: THE CHAIR Individual appearing: Carrie Lewis, Water Works A motion was made by ALD. PEREZ that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 3- Kovac, Hamilton and Perez No 0 Excused 2- Coggs and Witkowski 10. 151275 Communication authorizing additional time off with pay beyond 32 hours per year for certain employees for attendance at meetings. Sponsors: THE CHAIR City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE Individual appearing: Bernard "Jerry" Allen, Employes Retirement System A motion was made by ALD. PEREZ that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 11. 151206 A substitute ordinance relating to management of city records. Sponsors: Ald. Hamilton Individual appearing: James Owczarski, City Clerk A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 12. 150312 Substitute resolution to ratify and confirm the final agreement between the City of Milwaukee and Milwaukee Police Supervisors’ Organization. Sponsors: THE CHAIR Individual appearing: Deborah Ford, Department of Employee Relations A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 13. 151113 A substitute charter ordinance relating to benefits for employees represented by certain bargaining units as a result of contract settlements. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Hamilton and Perez City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE No 0 Excused 2- Kovac and Witkowski 14. 150985 Substitute resolution relative to the acceptance and funding of the 2016 Hepatitis B Immunization Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Sandra Rotar, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Hamilton and Perez No 0 Excused 2- Kovac and Witkowski 15. 150987 Substitute resolution relative to the acceptance and funding of the 2016 Lead Detection Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Sandra Rotar, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 16. 150990 Substitute resolution relative to the acceptance and funding of the 2016 Dual Protection Partnership Initiative from the State of Wisconsin Division of Public Health-Family Planning Program (DPH-FP) and the Family Planning Health Services, Inc. (FPHS, Inc.). Sponsors: THE CHAIR Individual appearing: Sandra Rotar, Health Department A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE Excused 1- Witkowski 17. 150991 Substitute resolution relative to the acceptance and funding of the 2016 Sexually Transmitted Diseases Grant - HIV Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Sandra Rotar, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 18. 150992 Substitute resolution relative to the acceptance and funding of the 2016 Sexually Transmitted Diseases Grant - STD Infertility Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Sandra Rotar, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Coggs and Hamilton No 0 Excused 2- Perez and Witkowski 19. 151207 Communication from the Department of Administration - Budget and Management Analysis Division relating to amending the 2016 Positions Ordinance as a result of the Common Council adopted budget and amendments. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Kovac, Coggs and Hamilton No 0 Excused 2- Perez and Witkowski City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE 20. 151105 Substitute resolution authorizing attendance at conventions in 2016 by employees of city departments and board and commission members and further authorizing expenditure of departmental budgeted funds for that purpose. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget & Management Division Meeting recessed at 11:03 a.m. Meeting reconvened at 11:04 a.m. A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Kovac, Coggs and Perez No 0 Excused 2- Hamilton and Witkowski 21. 151103 Substitute resolution reserving and authorizing for expenditure up to $1,008,150.41 from the 2015 Common Council Contingent Fund to be used for property tax refunds to be paid by January 31, 2016. Sponsors: THE CHAIR Individual appearing: Steve Miner, Assessor Ald. Coggs moved substitution of the file with Proposed Substitute A. (Prevailed 4-0) A motion was made by ALD. COGGS that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 151103 Substitute resolution reserving and authorizing for expenditure up to $1,008,150.41 from the 2015 Common Council Contingent Fund to be used for property tax refunds to be paid by January 31, 2016. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE 22. 151106 Substitute resolution authorizing city departments to expend monies appropriated in the 2016 city budget for Special Purpose Accounts, Debt Service Fund, Provisions for Employes’ Retirement Fund, Delinquent Tax Fund, Common Council Contingent Fund, Grant and Aid Fund, and Special Capital Projects or Purposes. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget & Management Division A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 23. 151107 Substitute resolution appropriating $50,000,001 from the 2016 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget & Management Division A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 24. 151086 Resolution relating to expenditure of funds to be reimbursed by greater than anticipated revenue. (Debt Service Fund-Bonded Debt - principal) Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 25. 151114 Communication from the City Comptroller relating to the audit of Resident Participation in Development Agreements. City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Stacey Mazmanian, Audity Division Manager Nikki Purvis, Office of Small Business Development A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 26. 151136 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski 27. 151140 A substitute ordinance to further amend the 2016 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Kovac, Coggs, Hamilton and Perez No 0 Excused 1- Witkowski The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(e), Wis. Stats., for the purpose of conducting specified public business whenever competitive or bargaining reasons require a closed session. There was no closed session. Meeting adjourned at 11:39 a.m. Chris Lee, Staff Assistant City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes December 9, 2015 COMMITTEE This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 11