FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, June 8, 2016 9:30 AM Room 301-B, City Hall Meeting convened at 9:39 a.m. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individuals also present: Martin Matson, Comptroller Mark Nicolini, Budget & Management Director John Ledvina, Legislative Reference Bureau 1. 160198 Appointment of Ald. Nik Kovac to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 2. 160199 Appointment of Deborah Ford to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR Individual appearing: Deborah Ford, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE 3. 160197 Reappointment of Rudolph Konrad to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR Individual appearing: Deborah Ford, Department of Employee Relations A motion was made by ALD. STAMPER that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 160134 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Dennis Yaccarino, Budget & Management Division Mark Rohlfing, Fire Chief MaryNell Regan, Fire & Police Commission Executive Director Ald. Coggs asked that data be provided to the committee regarding dropoff information from the program for Fire Cadet candidates by gender and race. A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 5. 160136 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director MaryNell Regan, Fire & Police Commission Executive Director David Gelting, Fire & Police Commission Claire Evers, Health Department David Piedt, Health Department Charles Burki, Police Department Doug Wiorek, Police Department Ald. Murphy moved to amend the file to hold item 2 "VSC Citizen Satisfaction Survey Services" of the "Exception to Bid Contracts". (Prevailed 5-0) A motion was made by ALD. MURPHY that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 6. 160135 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Charles Burki, Police Department A motion was made by ALD. WITKOWSKI that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 7. 151298 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individuals appearing: Sarah Trotter, Department of Employee Relations Mark Rohlfing, Fire Chief Ald. Murphy and Stamper recorded as voting "no" to the Fire Department for three positions of Battalion Chief, Fire, PR 4MX and one position of Battalion Chief, Fire - EMS, PR 4MX that were recommended for reclassification to Deputy Chief, Fire, PR 4OX. A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 8. 160147 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Sarah Trotter, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE No 0 9. 151875 Communication from the Department of Employee Relations relating to amending the 2016 Salary Ordinance and Positions ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Sarah Trotter, Department of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 10. 160170 Communication from the Department of Employee Relations relating to alternative staffing and scheduling models for City departments. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Department of Employee Relations Ald. James Bohl, 5th Aldermanic District A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 11. 160171 A substitute ordinance relating to alternative staffing and scheduling for city departments. Sponsors: Ald. Bohl Individuals appearing: Maria Monteagudo, Department of Employee Relations Ald. James Bohl, 5th Aldermanic District Ald. Stamper moved substitution of the file with Proposed Substitute A. (Prevailed 4-0) A motion was made by ALD. MURPHY that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Murphy No 0 Excused 1- Stamper Ald. Bohl said that the file should be amended to include an annual reporting City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE requirement. Ald. Lewis moved to amend the ordinance by inserting a June annual reporting date requirement to the Finance & Personnel Committee. (Prevailed 5-0) A motion was made by ALD. LEWIS that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 160171 A substitute ordinance relating to alternative staffing and scheduling for city departments. Sponsors: Ald. Bohl and Ald. Murphy A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 12. 151869 A substitute charter ordinance relating to the funding of benefits for members and beneficiaries of the Policemen’s Annuity and Benefit Fund. Sponsors: Ald. Kovac Individual appearing: Bernard Jerry Allen, Employee's Retirement System A motion was made by ALD. WITKOWSKI that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 13. 160081 Resolution approving an amendment to the indemnification agreement between the City and the Employes’ Retirement System. Sponsors: THE CHAIR Individuals appearing: Bernard Jerry Allen, Employee's Retirement System Atty. Andrea Fowler, City Attorney's Office A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 14. 151562 Substitute resolution authorizing the Department of Employee City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE Relations to extend the current three-year contract with Lincoln National for long-term disability services for two years. Sponsors: THE CHAIR Individual appearing: Renee Joos, Department of Employee Relations A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Stamper No 0 Excused 1- Murphy 15. 160089 Substitute resolution relative to acceptance and funding of the Congenital Disorders Grant from the State of Wisconsin - Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Stamper No 0 Excused 1- Murphy 16. 160090 Substitute resolution relative to acceptance and funding of the Implementing Voluntary National Retail Food Regulatory Program Standards Grant from the Food and Drug Administration (FDA). Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 17. 160091 Substitute resolution relative to the acceptance and funding of the 2016-17 Healthy Birth Outcomes Grant from United Way of Greater Milwaukee & Waukesha County. Sponsors: THE CHAIR City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE Individuals appearing: David Piedt, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 18. 160092 Substitute resolution relative to acceptance and funding of the Bioterrorism Grant - Focus CRI (Cities Readiness Initiative) from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department Marisa Stanley, Health Department A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 19. 160093 Substitute resolution relative to the acceptance and funding of the Public Health Preparedness (CDC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department Marisa Stanley, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 20. 160094 Subtitute resolution relative to the acceptance and funding of the 2016-17 SURVNET- Affordable Care Act (ACA) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department Marisa Stanley, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 21. 160096 Subtitute resolution relative to acceptance and funding of the Wisconsin Well Woman Program Grant from the State of Wisconsin - Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 22. 160031 Substitute resolution appropriating additional funding to the Health Department from the 2016 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget & Management Division A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 23. 150830 Substitute resolution authorizing the issuance of general obligation bonds and approving the form of the Preliminary Official Statement used in connection with the sale of the City of Milwaukee, Wisconsin, debt. (Comptroller) Sponsors: THE CHAIR Individual appearing: Rocky Wruck, Comptroller's Office Ald. Lewis moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. LEWIS that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE 150830 Substitute resolution authorizing the issuance of general obligation bonds and approving the form of the Preliminary Official Statement used in connection with the sale of the City of Milwaukee, Wisconsin, debt. (Comptroller) A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 24. 160148 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR Ald. Murphy and Stamper recorded as voting "no" to salary ordinance changes resulting from agenda item 7 (CCFN 151298) relating to the Fire Department for three positions of Battalion Chief, Fire, PR 4MX and one position of Battalion Chief, Fire - EMS, PR 4MX that were recommended for reclassification to Deputy Chief, Fire, PR 4OX. A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 25. 160149 A substitute ordinance to further amend the 2016 offices and positions in the City Service. Sponsors: THE CHAIR Ald. Murphy and Stamper recorded as voting "no" to position ordinance changes resulting from agenda item 7 (CCFN 151298) relating to the Fire Department for three positions of Battalion Chief, Fire, PR 4MX and one position of Battalion Chief, Fire - EMS, PR 4MX that were recommended for reclassification to Deputy Chief, Fire, PR 4OX. A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 26. 160100 Communication from the City Comptroller relating to the Audit of Department Performance Measurement Controls. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes June 8, 2016 COMMITTEE Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 The following file may be placed on file as no longer necessary: 27. 160054 Communication from the Department of Employee Relations relating to amending the Salary Ordinance relative to appointment flexibility for Water Quality Manager in Pay Range 1JX. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Stamper No 0 Excused 1- Murphy Meeting adjourned at 11:28 a.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10