FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, May 18, 2016 9:30 AM Room 301-B, City Hall Meeting convened at 9:36 a.m. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individuals also appearing: Martin Matson, Comptroller Mark Nicolini, Budget & Management Director John Ledvina, Legislative Reference Bureau 1. 151870 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 2. 151766 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, DOA - City Purchasing Richard Dolhopf, Department of Public Works Sarah DeRoo, Health Department Bess Earl, Local Initiatives Support Corporation Christopher Boston, Local Initiatives Support Corporation Ald. Lewis moved that deliverables information regarding LISC be submitted to the file from the City Purchasing office. There was no objection. City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes May 18, 2016 COMMITTEE A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 3. 151871 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, DOA - City Purchasing David Salazar, Police Department Dan Rotar, Police Department A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 151764 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 5. 151875 Communication from the Department of Employee Relations relating to amending the 2016 Salary Ordinance and Positions ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 6. 160053 Communication from the Department of Employee Relations relating City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes May 18, 2016 COMMITTEE to amending the Salary Ordinance relative to pay progression for Operations Driver Worker. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. LEWIS that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 7. 160016 Communication from the Police Department relating to amending the 2016 Positions Ordinance relative to adding one position of Crime and Intelligence Specialist. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations Maria Monteagudo, Department of Employee Relations Ald. Murphy moved to amend the file by inserting an effective date of May 22, 2016. There was no objecton. A motion was made by ALD. MURPHY that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 8. 141569 A substitute charter ordinance relating to retirement benefits for employes represented by Milwaukee Police Association. Sponsors: THE CHAIR Individual appearing: Deborah Ford, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 9. 151845 Resolution authorizing the City Comptroller to transfer additional funds City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes May 18, 2016 COMMITTEE to the previously established project for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation for the construction and design of four projects in various Aldermanic districts with a total estimated cost increase for the projects of $919,500, with one hundred percent of increase being City-funded. Sponsors: THE CHAIR Individual appearing: Craig Liberto, Department of Public Works A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 10. 151882 Substitute resolution relative to the acceptance and funding of the Adult Immunization Grant from the Wisconsin Department of Health Services, Division of Public Health. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department Marisa Stanley, Health Department A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 11. 151560 Substitute resolution authorizing the Department of Employee Relations to extend the current 3-year contract and execute a one-year extension with TASC (eflex) for the Flexible Choice Program. Sponsors: THE CHAIR Individual appearing: Renee Joos, Department of Employee Relations Ald. Stamper moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. STAMPER that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 151560 Substitute resolution authorizing the Department of Employee Relations to extend the current 3-year contract and execute a one-year extension with TASC (eflex) for the Flexible Choice Program. City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes May 18, 2016 COMMITTEE Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 12. 160015 Substitute resolution relating to a contract with a third-party administrator for the provision of workers’ compensation services. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Department of Employee Relations Renee Joos, Department of Employee Relations Ken Wischer, AFSCME District Council 32 Ald. Stamper moved to make the presentation given by Ms. Monteagudo as part of the file. There was no objection. A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 13. 151872 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR Ald. Lewis moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. LEWIS that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 151872 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 14. 151873 A substitute ordinance to further amend the 2016 offices and positions City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes May 18, 2016 COMMITTEE in the City Service. Sponsors: THE CHAIR Ald. Witkowski moved to amend the file by inserting an Effective Date of May 22, 2016 for the addition of one position of Crime and Intelligence Specialist, as reflected in item 7 CCFN 160016. (Prevailed 5-0) A motion was made by ALD. WITKOWSKI that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 151873 A substitute ordinance to further amend the 2016 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 15. 151874 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 16. 160044 Communication from the Department of Administration-Budget and Management Division relating to the projected impact of the 2016 Adopted Budget on achievement in 2016 of the performance metrics established as part of the Milwaukee Promise. Sponsors: THE CHAIR Individuals appearing: Jackie Carter, Budget & Management Division Thomas Mishefske, Department of Neighborhood Services Commissioner Mr. Nicolini presented on Housing and Neighborhoods. The presentation can be found within the file. A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes May 18, 2016 COMMITTEE No 0 The following files may be placed on file as no longer necessary: 17. 131486 Resolution relating to City furlough days. Sponsors: Ald. Wade A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 18. 140218 A charter ordinance relating to requirements for formal competitive bidding. Sponsors: Ald. Dudzik A motion was made by ALD. LEWIS that this Charter Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 19. 140223 An ordinance amending certain provisions of the municipal vehicle registration fee. Sponsors: Ald. Wade A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 20. 150112 Communication from the Department of Public Works, Police Department, Port of Milwaukee, Department of Neighborhood Services and Department of City Development relating to performance management protocols and practices for participants of the Compete Milwaukee Program. Sponsors: Ald. Dudzik A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes May 18, 2016 COMMITTEE No 0 21. 151835 Resolution authorizing the transfer of an Interest Rate Exchange Agreement for Milwaukee Public Schools. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 22. 151850 Resolution authorizing up to $200,000 from the Common Council Contingent Fund for expenditures relating to excess proceeds fees payable to the State of Wisconsin as abandoned property. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 Meeting adjourned at 12:48 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8