FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, September 20, 2017 9:00 AM Room 301-B, City Hall Meeting convened at 9:15 a.m. Ald. Lewis joined the committee at 9:30 a.m. during item 2, CCFN 170658. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget & Management Division John Ledvina, Legislative Reference Bureau Eric Pearson, Budget & Management Division 1. 170810 Appointment of Dennis Yaccarino to serve as Budget and Management Director by the Mayor. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 2. 170658 A substitute ordinance relating to reimbursements for work-related travel by city employees. Sponsors: Ald. Bohl Individual appearing: Ald. James Bohl, 5th Aldermanic District Ald. Lewis joined the committee at 9:30 a.m. City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE Ald. Witkowski moved to amend the file by amending Part 3. Section 350-181-6-a-6 of the code to read as follows: 350-181. Authorized Travel Regulations and Procedures. 6. REIMBURSEMENTS. a-6. Expenses incurred for long-term vehicle parking at or travel to the departure airport when traveling by air. Reimbursement shall be provided for the period commencing 2 hours prior to a scheduled flight departure and ending one hour after the arrival of the return flight. (Prevailed 5-0) A motion was made by ALD. WITKOWSKI that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 170658 A substitute ordinance relating to reimbursements for work-related travel by city employees. Sponsors: Ald. Bohl A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 3. 170616 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Lori Hoffmann, Health Department Barbara Henry, Library Katrina Whittley, Police Department Andrea Knickerbocker, Department of Employee Relations Rick Meyers, Department of Public Works - Sanitation Mark Scheller, Department of Public Works - Water Works A motion was made by ALD. LEWIS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 170618 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Purchasing Division Angela Hagy, Health Department A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 5. 170617 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Purchasing Division David Salazar, Jr., Police Department Lisa Phillips, Health Department Rob Cherry, Employ Milwaukee A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 6. 170788 Communication from the Department of City Development relating to approval of changes to a single source contract. Sponsors: THE CHAIR Individual appearing: David Schroeder, Department of City Development A motion was made by ALD. LEWIS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 7. 170620 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of City Development A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 8. 170782 Communication from the Health Department amending the Positions Ordinance relative to administrative changes in the elimination and addition of positions. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Department of City Development Sandra Rotar, Health Department A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Murphy No 0 Excused 1- Stamper 9. 170619 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of City Development A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 10. 170574 Communication amending the Positions Ordinance relative to the transfer of the Community Outreach Coordinator position from the Department of Administration to the Milwaukee Police Department. Sponsors: Ald. Witkowski and Ald. Hamilton Individuals appearing: Sharon Robinson, Department of Administration Ald. Jose Perez, 12th Aldermanic District Maria Monteagudo, Department of Employee Relations Ald. Ashanti Hamilton, 1st Aldermanic District & Common Council President A motion was made by ALD. MURPHY that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE No 1- Witkowski 11. 170342 Substitute resolution authorizing the Department of Employee Relations to execute dental provider contracts for City employees beginning in 2018. Sponsors: THE CHAIR Individuals appearing: Renee Joos, Department of Employee Relations Cleat Anderson, Willis Towers Watson A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 12. 170340 Communication from the Department of Employee Relations regarding the 2018 rates for health and dental benefits. Sponsors: THE CHAIR Individuals appearing: Renee Joos, Department of Employee Relations Cleat Anderson, Willis Towers Watson A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Murphy No 0 Excused 1- Stamper 13. 170104 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Joshua Benson, Comptroller Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Murphy No 0 Excused 1- Stamper City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE 14. 170756 Substitute resolution relative to the acceptance and funding of the 2017-18 Family Foundations Comprehensive Home Visiting Grant from the State of Wisconsin Department of Children and Families. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department Tasha Jenkins, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Murphy No 0 Excused 1- Stamper 15. 170757 Substitute resolution relative to the acceptance and funding of the 2017-18 SURVNET- Affordable Care Act (ACA) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department Marisa Stanely, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 16. 170758 Substitute resolution relative to acceptance and funding of the 2017-18 Preventive Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 17. 170759 Substitute resolution relative to the acceptance and funding of the 2017 Women, Infants and Children’s (WIC) FIT Families Grant from the State of Wisconsin Department of Health Services. City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department Tasha Jenkins, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 18. 170760 Substitute resolution relative to the acceptance and funding of the 2017-18 Epidemiology and Laboratory Capacity (ELC) - Building and Strengthening Epidemiology, Laboratory and Health Information Systems Capacity grant from the Department of Health Services, Division of Public Health(DHS/DPH). Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 19. 170763 Substitute resolution relative to acceptance and funding of the Office of Violence Prevention Recast Milwaukee Project Grant from the Department of Health and Human Services. Sponsors: THE CHAIR This item was heard out of order after item 6, CCFN 170788, and prior to item 7, CCFN 170620. Individuals appearing: David Piedt, Health Department Reggie Moore, Office of Violence and Prevention David Muhammad, Office of Violence and Prevention Sumaiyah Clark, Office of Violence and Prevention Ald. Ashanti Hamilton, 1st Aldermanic District & Common Council President Ptosha Davis, Running Rebels Dr. David Pate, University of Wisconsin-Milwaukee A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 20. 170773 Communication from the City Comptroller relating to the Audit of 9-1-1 City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE System Application Controls. Sponsors: THE CHAIR Individuals appearing: Adam Figon, Comptroller Audit Division Greg Lotzke, Comptroller Audit Division Charles Burki, Police Department A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 21. 170826 Communication from the City Comptroller relating to 2016 Comprehensive Annual Financial Report and the 2016 Popular Annual Financial Report. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 22. 170623 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 23. 170621 A substitute ordinance to further amend the 2017 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 24. 170622 A substitute ordinance to further amend the 2017 offices and positions in the City Service. City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE Sponsors: THE CHAIR Ald. Stamper moved to amend the file by eliminating the following under Part 1: Under “Department of Administration, Office of the Director”, delete one position of “Community Outreach Coordinator (X)”. Under “Police Department, Risk Management Bureau, Police Academy, Crossing Guard Division”, add one position of “Community Outreach Coordinator (X)”. Prevailed (5-0) A motion was made by ALD. STAMPER that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 170622 A substitute ordinance to further amend the 2017 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 25. 170253 Communication from the Department of Administration-Budget and Management Division relating to the projected impact of the 2017 Adopted Budget on achievement in 2017 of the performance metrics established as part of the Milwaukee Promise. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 Meeting adjourned at 1:40 p.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes September 20, 2017 COMMITTEE City of Milwaukee Page 10