FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, May 23, 2018 9:00 AM Room 301-B, City Hall Meeting convened at 9:20 a.m. Ald. Hamilton serving in place of Ald. Lewis as a member for this meeting. Ald. Hamilton joined the committee at 9:24 a.m. during item 4, CCFN 180171. Present 4 - Coggs, Witkowski, Murphy, Hamilton Excused 1 - Stamper Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director John Ledvina, Legislative Reference Bureau 1. 171733 Reappointment of Deborah Ford to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Murphy No 0 Excused 2- Stamper and Hamilton 2. 171734 Reappointment of Ald. Nik Kovac to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE Aye 3- Coggs, Witkowski and Murphy No 0 Excused 2- Stamper and Hamilton 3. 171735 Reappointment of Rudolph Konrad to the Employees' Retirement System, Annuity and Pension Board by the Common Council President. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Murphy No 0 Excused 2- Stamper and Hamilton 4. 180171 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Ald. Hamilton joined the committee at 9:24 a.m. A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 5. 180172 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, DOA - Purchasing Division Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE 6. 171872 Communication from the Department of Employee Relations relating to classification studies scheduled for fire and Police Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Dept. of Employee Relations Arvis Williams, Police Dept. A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 7. 180072 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 8. 180073 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 9. 180251 Communication from the City Treasurer amending the Positions City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE Ordinance relative to the positions of Customer Service Representative II in the Customer Services Division. Sponsors: THE CHAIR Individual appearing: Richard Schmidt, City Treasurer's Office A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 10. 180149 Resolution authorizing the issuance and sale of up to $275,000,000 of revenue anticipation notes and General Obligation Promissory Notes for the purpose of financing the operating budget of the Milwaukee Public Schools on an interim basis. Sponsors: THE CHAIR Individual appearing: Joshua Benson, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 11. 180157 Resolution authorizing the City Comptroller to transfer additional funds to the previously established project for the Wisconsin Department of Transportation and the City of Milwaukee for cost participation for the design of the West Wells Street (USH 18) Bridge over the Milwaukee River in the 4th Aldermanic district with a total estimated cost increase for the project of $92,000, with a Grantor Share of $37,500 and a City Share of $54,500. Sponsors: THE CHAIR Individual appearing: Jerrel Kruschke, Dept. of Public Works A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE Excused 1- Stamper 12. 180227 Resolution updating the City of Milwaukee Email Use policy for City employees. Sponsors: Ald. Kovac Individuals appearing: Nancy Olson, DOA - Information and Technology Management Division Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. WITKOWSKI that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 13. 180226 Resolution establishing a City of Milwaukee Mobile Device Acceptable Use policy for City employees and departments. Sponsors: Ald. Kovac Individuals appearing: Nancy Olson, DOA - Information and Technology Management Division Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. HAMILTON that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 14. 180248 Communication from the Police Department amending the Positions Ordinance relative to adding one position of Police Psychologist in the police academy. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 15. 180114 Resolution appropriating additional funding to the Police Department from the 2018 Special Purpose Account Reimbursable Services Advance Fund. City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 16. 180163 Substitute resolution relative to the acceptance and funding of the Universal Newborn Hearing Screening Program from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Erin Cronn, Health Dept. Tasha Jenkins, Health Dept. A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 17. 180235 Substitute resolution appropriating an additional $200,000 to the Milwaukee Health Department from the 2018 Special Purpose Account Reimbursable Services Advance Fund relating to an agreement between the City of Milwaukee Health Department and the Gerald L. Ignace Indian Health Center for the provision of culturally-competent advanced pharmacy services. Sponsors: Ald. Perez Individuals appearing: Atty. Thomas Miller, City Attorney's Office Dr. Patricia McManus, Health Dept. Commissioner A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 18. 180136 Resolution directing the Department of Employee Relations to remove salary history from employment applications. City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE Sponsors: Ald. Zielinski Individual appearing: Marrisa Eastman, 14th Ald. Dist. A motion was made by ALD. MURPHY that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper This file was reconsidered after item 24, CCFN 180206. A motion was made by ALD. HAMILTON that this Resolution be RECONSIDERED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper Individuals appearing: Ald. Tony Zielinski, 14th Ald. Dist. Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper Abstain 1- Coggs 19. 171876 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 20. 180173 A substitute ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 21. 180174 A substitute ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR Ald. Hamilton moved to amend the file by removing the addition of one position of "Police Psychologist" under Part 1. (Prevailed 4-0) A motion was made by ALD. HAMILTON that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 180174 A substitute ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper The following files may be placed on file as no longer necessary: 22. 141381 Resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $16,500,000 for Tax Incremental Districts for providing financial assistance to blight elimination, slum clearance, community development, redevelopment and urban renewal programs and projects. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE No 0 Excused 1- Stamper 23. 180103 A charter ordinance relating to employee-paid pension contributions for employees on military active duty. Sponsors: Ald. Borkowski A motion was made by ALD. MURPHY that this Charter Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper Meeting recessed at 9:56 a.m. 10:30 A.M. Meeting reconvened at 10:41 a.m. 24. 180206 Substitute resolution reserving and appropriating up to $400,000 from the 2018 Common Council Contingent Fund to the 2018 Damages and Claims Fund Special Purpose Account. Sponsors: THE CHAIR Individual appearing: Jan Smokowicz, Deputy City Attorney Ald. Hamilton moved to amend the file by changing the appropriated amount from $675,000 to $400,000. (Prevailed 4-0) A motion was made by ALD. HAMILTON that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 180206 Substitute resolution reserving and appropriating up to $400,000 from the 2018 Common Council Contingent Fund to the 2018 Damages and Claims Fund Special Purpose Account. Sponsors: THE CHAIR City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes May 23, 2018 COMMITTEE A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper 25. 180104 Substitute resolution authorizing up to $1,900,000 dollars of 2018 contingent borrowing for damages and claims. Sponsors: THE CHAIR Individual appearing: Jan Smokowicz, Deputy City Attorney A motion was made by ALD. HAMILTON that this Resolution be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Hamilton No 0 Excused 1- Stamper The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved. The committee may then reconvene into open session for the regular agenda. There was no closed session. Meeting adjourned at 11:00 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10