FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Dana Zelazny, 286-5679, dana.zelazny@milwaukee.gov Wednesday, November 21, 2018 9:00 AM Committee Room, Room 301-B, City Hall Meeting convened at 9:27 a.m. Present 3 - Coggs, Witkowski, Stamper Excused 2 - Lewis, Murphy Individuals also present: Matin Matson, Comptroller Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau 1. 181136 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individual appearing: Martha Brown, Dept. of City Development A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 2. 181137 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, Purchasing Division City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes November 21, 2018 COMMITTEE A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 3. 181064 Communication from the Department of Administration, Purchasing Division relating to the annual report of the Local Business Enterprise bid incentive program. Sponsors: Ald. Coggs Individual appearing: Rhonda Kelsey, Purchasing Division Members requested more information on awards made to locally-based businesses outside of the LBE incentive program. A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 4. 181007 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Dept. of Employee Relations Dan Thompson, Police Dept. A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 5. 181009 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes November 21, 2018 COMMITTEE A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 6. 181083 A substitute ordinance relating to a technical correction to the holiday accrual rate for certain employees within the department of public works. Sponsors: THE CHAIR Individual appearing: Nicole Fleck, Dept. of Employee Relations Ald. Stamper moved to amend the file by replacing the word vacation with holiday. (Prevailed 3-0) A motion was made by ALD. STAMPER that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 181083 A substitute ordinance relating to a technical correction to the holiday accrual rate for certain employees within the department of public works. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 7. 181178 Communication from the Municipal Court relating to amending the Positions Ordinance to remove the position of Legal Office Assistant IV from the Municipal Court. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes November 21, 2018 COMMITTEE No 0 Excused 2- Lewis and Murphy 8. 181180 Communication from the Department of Administration Budget and Management Division amending the Positions Ordinance to add three Lead Risk Assessor II positions in the Health Department. Sponsors: THE CHAIR Individual appearing: Sarah Zarate, Health Dept. A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 9. 181133 Substitute resolution authorizing city departments to expend monies appropriated in the 2019 city budget for Special Purpose Accounts, Debt Service Fund, Provisions for Employes’ Retirement Fund, Delinquent Tax Fund, Common Council Contingent Fund, Grant and Aid Fund, and Special Capital Projects or Purposes. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 10. 181134 Substitute resolution appropriating $50,000,001 from the 2019 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes November 21, 2018 COMMITTEE 11. 181151 Communication from the City Comptroller relating to the Supplemental-Status Update and 2018 Annual Audit Work Plan. Sponsors: THE CHAIR Individuals appearing: Adam Figon, Comptroller Audit Division Ronda Kohlheim, Comptroller Audit Division A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 12. 181140 A substitute ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 13. 181141 A substitute ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy 14. 181142 A substitute ordinance to further amend the 2019 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes November 21, 2018 COMMITTEE No 0 Excused 2- Lewis and Murphy 15. 181143 A substitute ordinance to further amend the 2019 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy The following file may be placed on file as no longer necessary: 16. 161641 Communication transmitting the 2018 Capital Improvements Budget Requests. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Coggs, Witkowski and Stamper No 0 Excused 2- Lewis and Murphy Meeting adjourned at 10:14 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 6