FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Dana Zelazny, 286-5679, dana.zelazny@milwaukee.gov Wednesday, December 12, 2018 9:00 AM Committee Room, Room 301-B, City Hall Meeting convened at 9:13 a.m. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individuals also present: Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau Martin Matson, Comptroller 1. 181263 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Individuals appearing: Juliet Lee Battle, Fire Dept. Jennifer Freiheit, Health Dept. Maria Monteagudo, Dept. of Employee Relations Renee Joos, Dept. of Employee Relations A motion was made by ALD. LEWIS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 2. 181264 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, Purchasing Division City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 3. 181138 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Purchasing Division Sgt. Douglas Wiorek, Police Dept. A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 181265 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 5. 181266 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations The study report regarding the Emergency Communications and Policy Director in the Fire and Police Commission is not before the committee. A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE 6. 181168 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 7. 181303 Communication from the Department of Employee Relations relative to recruitment flexibility for the title of IT Support Services Supervisor. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 8. 181273 Communication from the Department of Employee Relations relative to authorizing private auto allowance for the position of Risk Management and Safety Officer. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 9. 181329 Communication from the Department of Employee Relations relative to recruitment flexibility for the title of Health Personnel Officer. Sponsors: THE CHAIR Individual appearing: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 10. 181235 Resolution authorizing the City Comptroller to transfer additional funds to the previously established project for the Wisconsin Department of Transportation and the City of Milwaukee for the cost participation and installation of monotube mast arm mounted traffic signals at twelve intersections on West Capitol Drive under a Highway Safety Improvement Program in various Aldermanic districts with a total estimated cost increase for the project of $100,000, with one hundred percent of increase being City funded. Sponsors: THE CHAIR Individual appearing: Joseph Blakeman, Dept. of Public Works A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 11. 181188 Resolution relative to the acceptance and funding of the 2019 Immunization Action Plan Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Ivy Yumang, Health Dept. Lindsey Page, Health Dept. Jennifer Freiheit, Health Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 12. 181189 Resolution relative to the acceptance and funding of the 2019 Family Planning Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE Individual appearing: Ivy Yumang, Health Dept. A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 13. 181190 Resolution relative to the acceptance and funding of the 2019 Hepatitis B Immunization Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Ivy Yumang, Health Dept. Lindsey Page, Health Dept. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 14. 181191 Resolution relative to the acceptance and funding of the 2019 HIV Partner Services Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Ivy Yumang, Health Dept. Julie Katrichis, Health Dept. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 15. 181192 Resolution relative to acceptance and funding of the 2019 Medical Assistance Outreach Forward Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Ivy Yumang, Health Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE No 0 16. 181239 Resolution relative to the acceptance and funding of the 2019 Lead Detection Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Ivy Yumang, Health Dept. Eric Yanke, Dept. of Neighborhood Services A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 17. 181240 Substitute resolution relative to the acceptance and funding of the 2019 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Ivy Yumang, Health Dept. Natalie Alcaraz, Health Dept. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 18. 181242 Substitute resolution relative to the acceptance and funding of the 2019 Maternal and Child Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Ivy Yumang, Health Dept. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 19. 181243 Substitute resolution relative to the acceptance and funding of the 2019 STD AAPPS Grant from the State of Wisconsin Department of Health Services. City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE Sponsors: THE CHAIR Individual appearing: Ivy Yumang, Health Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 20. 180864 Substitute resolution authorizing general obligation direct loan program, related agreements, and refunding of outstanding debt. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 21. 181110 Resolution authorizing a Master Continuing Disclosure Certificate for the issuance of debt by the City. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 22. 181186 Substitute resolution authorizing attendance at conventions in 2019 by employees of city departments and board and commission members and further authorizing expenditure of departmental budgeted funds for that purpose. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 23. 181304 Communication from the Department of Administration - Budget and Management Analysis Division relating to amending the 2019 Positions Ordinance as a result of the Common Council adopted budget and amendments. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 24. 181287 Substitute resolution relating to development of an anti-displacement tax fund program. Sponsors: Ald. Coggs, Ald. Stamper and Ald. Perez Individuals appearing: Samuel Leichtling, Dept. of City Development Maria Prioletta, Dept. of City Development Ald. Perez added as a cosponsor. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 25. 181288 Substitute resolution directing the Chief Information Officer to cooperate with City departments to establish a strategic plan for technology development and implementation to reduce the City’s dependence on proprietary technologies. Sponsors: Ald. Coggs, Ald. Murphy, Ald. Lewis and Ald. Stamper Individual appearing: Nancy Olson, Information & Technology Management Division A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE No 0 26. 181291 Substitute resolution relating to facilitating enrollment in the Milwaukee’s Payment in Lieu of Taxes program. Sponsors: Ald. Coggs Individuals appearing: Steve Miner, Assessor's Office Peter Bronek, Assessor's Office Jeff Fleming, Dept. of City Development A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 27. 181294 Substitute resolution directing the Department of Employee Relations to cooperate in the creation and implementation of succession plans for all City departments. Sponsors: Ald. Coggs, Ald. Lewis and Ald. Stamper Individual appearing: Maria Monteagudo, Dept. of Employee Relations Ald. Stamper added as a cosponsor. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 28. 181296 Substitute resolution directing the Director of Employee Relations to work with departments to explore policies for disincentivizing employees from separating from City employment after receiving a significant investment in training from the City. Sponsors: Ald. Coggs, Ald. Lewis and Ald. Stamper Individual appearing: Maria Monteagudo, Dept. of Employee Relations Ald. Stamper added as a cosponsor. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE 29. 181328 Communication from the Department of Employee Relations submitting a report of its findings and recommendations with respect to establishing City employee resource groups. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Dept. of Employee Relations Gisela Ortega, Dept. of City Development Ald. Jose Perez, 12th Ald. Dist. A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 30. 181256 Substitute resolution relating to renewal of the contract between Yolobe, Inc., and the City of Milwaukee for creation and implementation of DirectConnectMKE. Sponsors: Ald. Coggs, Ald. Stamper, Ald. Rainey, Ald. Perez and Ald. Johnson Individuals appearing: Bernadette Karanja, City Clerk's Office Workforce Development David Douglas, Yolobe Inc. Jason Thompson, City Clerk's Office Workforce Development A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 31. 181315 Communication from the City Comptroller relating to the audit of Municipal Court Data Center Controls. Sponsors: THE CHAIR Individuals appearing: Adam Figon, Internal Audit Division Byron Dean, Internal Audit Division Sheldyn Himle, Municipal Court A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Stamper No 0 Excused 1- Murphy City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE 32. 181267 An ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 33. 181268 An ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 34. 181269 A substitute ordinance to further amend the 2019 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR Ald. moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. MURPHY that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 181269 A substitute ordinance to further amend the 2019 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 35. 181270 A substitute ordinance to further amend the 2019 offices and positions in the City Service. Sponsors: THE CHAIR Ald. moved substitution of the file with Proposed Substitute B. (Prevailed 5-0) City of Milwaukee Page 11 FINANCE & PERSONNEL Meeting Minutes December 12, 2018 COMMITTEE A motion was made by ALD. LEWIS that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 181270 A substitute ordinance to further amend the 2019 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 Meeting adjourned at 11:40 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 12