FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Michael J. Murphy, Ald. Russell W. Stamper, II, and Ald. Jose G. Perez Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Dana Zelazny, 286-8679, dana.zelazny@milwaukee.gov Tuesday, November 19, 2019 1:30 PM Room 301-B, City Hall Meeting convened at 1:54 p.m. Ald. Lewis joined the committee at 2:04 p.m. during item 2, CCFN 191185. Present 5 - Coggs, Lewis, Murphy, Stamper, Perez Individuals also present: Martin Matson, Comptroller Eric Pearson, Budget Office Dana Zelazny, Legislative Reference Bureau 1. 191184 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Lewis 2. 191185 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, Purchasing Division Alana Quigley, Police Dept. Arnitta Holliman, Office of Violence Prevention City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes November 19, 2019 COMMITTEE Ald. Lewis joined the committee at 2:04 p.m. A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 3. 191058 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 4. 191059 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 5. 191186 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administration corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes November 19, 2019 COMMITTEE 6. 191244 Communication from the Health Department amending the Positions Ordinance relative to adding positions reflecting changes to the Health Start Grant. Sponsors: THE CHAIR Individual appearing: Nicole Mutzenbauer, Health Dept. A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 7. 191187 A substitute ordinance to further amend the 2019 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 8. 191188 A substitute ordinance to further amend the 2019 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 9. 191063 A substitute ordinance to further amend the 2020 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 10. 191189 A substitute ordinance to further amend the 2020 offices and positions in the City Service. City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes November 19, 2019 COMMITTEE Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 11. 191172 Communication from the City Comptroller relating to the audit of the Milwaukee Fire Department Data Center Controls. Sponsors: THE CHAIR Individuals appearing: Byron Dean, Comptroller's Office Aaron Lipski, Fire Dept. Jeffrey Madison, Fire Dept. John Pederson, Fire Dept. Aycha Sawa, Comptroller's Office A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 12. 190622 Communication from various departments providing updates to the citywide Workforce Planning and Succession Planning initiative. Sponsors: THE CHAIR Individuals appearing: Steve Miner, Assessor Kristin Urban, Dept. of Employee Relations Presentation was given on Assessor's Office. A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 13. 191146 Communication from the Department of Administration relating to the request for proposal for collection of the City’s outstanding receivables. Sponsors: THE CHAIR Ald. Murphy moved that the committee convene into closed session, pursuant to s. 19.85(1)(e), Wis. Stats., for the purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes November 19, 2019 COMMITTEE Ayes - Coggs, Lewis, Murphy, Stamper, Perez The meeting convened into closed session at 3:30 a.m. Present 5 - Coggs, Lewis, Murphy, Stamper, Perez Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau Eric Pearson, Budget Office Andrea Fowler, City Attorney's Office Ald. Perez moved that the committee reconvene into open session. There was no objection. The meeting reconvened into open session at 3:50 p.m. A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 14. 190997 Communication from the Department of Administration - Budget and Management Division and the Police Department relating to the City’s costs for, and payments from, Milwaukee World Festival, Inc., arising from its use of the Henry Maier Festival Grounds. Sponsors: Ald. Coggs Individuals appearing: Mary Schanning, City Attorney's Office Nicholas DeSiato, Police Dept. Ald. Stamper moved that the committee convene into closed session, pursuant to s. 19.85(1)(e) and (g), Wis. Stats., for the purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and conferring with the City Attorney who will render oral or written advice with respect to litigation in which the City is or is likely to become involved. Ayes - Coggs, Lewis, Murphy, Stamper, Perez The meeting convened into closed session at 3:55 p.m. Present 5 - Coggs, Lewis, Murphy, Stamper, Perez Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau Mary Schanning, City Attorney's Office City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes November 19, 2019 COMMITTEE Nicholas DeSiato, Police Dept. Ald. Lewis moved that the committee reconvene into open session. There was no objection. The meeting reconvened into open session at 4:16 p.m. A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 3- Coggs, Lewis and Stamper No 0 Excused 2- Murphy and Perez Meeting adjourned at 4:18 p.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 6