HOUSING AUTHORITY
Regular MeetingMilwaukee, WI · December 9, 2015
Minutes
P.O. Box 324
City of Milwaukee Milwaukee, WI 53201-0324
Meeting Minutes
HOUSING AUTHORITY
MARK WAGNER, CHAIR
Ricardo Diaz , Vice Chair
Sherri L. Daniels, Hon. M. Joseph Donald, Lena Mitchell,
Michael Van Alstine, and James N. Witkowiak
Wednesday, December 9, 2015 1:30 PM City Hall, Room 301-B, 200 East Wells
Street
Call To Order
Meeting was called to order at 1:40p.m.
Roll Call
Present: 6 - Witkowiak, Diaz, Van Alstine, Wagner, Mitchell, Reed Daniels
Excused: 1 - Donald
A. APPROVAL OF CONSENT AGENDA
1. R_12766 Approval of the minutes of the Regular meeting held on November 11,
2015.
Sponsors: THE CHAIR
Minutes of the November 11, 2015 meeting approved without objection.
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
2. R_12731 Resolution approving the write-off of fixed assets
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
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HOUSING AUTHORITY Meeting Minutes December 9, 2015
Excused: 1- Donald
3. R_12732 Resolution approving the write-offs of delinquent former resident
accounts for various Low Rent Public Housing Developments in the
amount of $18,844.72
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
4. R_12733 Resolution approving the write-offs of delinquent former resident
accounts for various Berryland, Northlawn and Southlawn
developments in the amount of $12,068.75
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
5. R_12734 Resolution approving property management services for Berryland,
Northlawn and Southlawn Developments
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
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HOUSING AUTHORITY Meeting Minutes December 9, 2015
6. R_12735 Resolution approving Amendment No. 2 to Contract No. 13-000 with
Friends of Housing Corporation for property management services at
Parklawn
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
7. R_12736 Resolution approving Amendment No. 2 to Contract 13-022 with Baker
Tilly Virchow Krause LLP for auditing services
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
8. R_12737 Resolution approving the submission of a HUD Section 18 Disposition
Application to the Special Applications Center for the sale of the
vacant lot located at 2558 North 38th Street to Bradley Hausler, owner
of the adjacent property for $200.00
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Lena Mitchell, that this
Housing Authority Resolution be ADOPTED. This motion PREVAILED by the
following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
9. R_12738 Motion to approve the proposed Housing Authority Board Meeting
Schedule for 2016
Sponsors: THE CHAIR
A motion was made Ricardo Diaz, seconded by Lena Mitchell, that this Motion
be APPROVED This motion PREVAILED by Voice Vote
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HOUSING AUTHORITY Meeting Minutes December 9, 2015
B. REPORTS AND DISCUSSION ITEMS
1. R_12739 Resolution approving the Housing Authority of the City of Milwaukee’s
2016 Operating Budgets that include the Low Rent Program, Section 8
Program, Berryland, Northlawn and Southlawn developments, Central
Office Cost Center and Homeownership Program
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Michael T. Van Alstine, that
this Housing Authority Resolution be ADOPTED. This motion PREVAILED by
the following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
2. R_12740 Resolution approving the updated HACM’S Procurement Policies
Sponsors: THE CHAIR
A motion was made by Ricardo Diaz, seconded by Michael T. Van Alstine, that
this Housing Authority Resolution be ADOPTED. This motion PREVAILED by
the following vote:
Aye: 6- Wagner, Mitchell, Witkowiak, Diaz, Van Alstine, and Reed Daniels
No: 0
Excused: 1- Donald
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HOUSING AUTHORITY Meeting Minutes December 9, 2015
3. R_12741 Report from the Secretary-Executive Director
Sponsors: THE CHAIR
Mr. Pérez discussed the following items and made note of particular areas of interest
for the Boared:
• Mr. Pérez reported that the Wisconsin Women’s Business Initiative
Corporation’s (WWBIC) Campaign luncheon was held on December 1st. The
event was highly attended and featured the Make Your Money Talk Program (MYMT)
program.
• Shared a letter the U.S. Department of Housing and Urban Development
(HUD) acknowledging the City’s and HACM’s award of the Choice
Neighborhood Implementation (CNI) grant and focus on the inclusion of 394 RAD
units.
• An article from the Housing Affairs Letter entitled “HUD Preps 2016 Fair
Housing Push”
• An article from the Housing Affairs Letter entitled “Public Housing Doors to
Ex-Felons”
• Referred to a draft copy of the Independent Process Review of the City of
Milwaukee Inclusion Efforts Study – Findings and Recommendations
• Referred to an UWM Alumni article, which featured HACM’s 28-year
partnership with the UWM’s School of Nursing at the Silver Spring Community
Nursing Center in Westlawn. Its location benefits residents and the community at
large.
• Mr. Pérez reported that the Housing Authority was recognized for exceeding
its goal in the City's Combined Giving Campaign.
• Mr. Pérez thanked the Board for being formidable in addressing the
challenges and leading improvements in this last year with solid guidance. He
presented the Board members with a Bonsai tree that conveys harmony, meditation,
and order of thought.
• Chair Wagner echoed Mr. Perez’s positive sentiments about the WWBIC
event and added that many in the audience were touched by Ms. Woods’s
story. He thanked the HACM staff, the Board members and residents for their hard
work. He and the other Commissioners wished everyone a happy
holiday season.
Adjournment
Commissioner Van Alstine made a moved, seconded by Commissioner Witkowiak to
adjourn at 2:45p.m. there was no objection.
Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language
interpreters or auxiliary aids. For additional information or to request this service, contact the Housing Authority ADA
Coordinator, Patricia Schmidtknecht at 286-5100, (FAX)286-3456, (TDD)286-3504 or by writing to the Coordinator at 650 West
Reservoir, Milwaukee, WI 53212.
Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the
City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify
themselves as such. More information is available at http://city.milwaukee.gov/Lobbying.
City of Milwaukee Page 5
Agenda
P.O. Box 324
City of Milwaukee Milwaukee, WI 53201-0324
Meeting Agenda
HOUSING AUTHORITY
MARK WAGNER, CHAIR
Ricardo Diaz , Vice Chair
Sherri L. Daniels, Hon. M. Joseph Donald, Lena Mitchell,
Michael Van Alstine, and James N. Witkowiak
Wednesday, December 9, 2015 1:30 PM City Hall, Room 301-B, 200 East Wells Street
Call To Order
Roll Call
A. APPROVAL OF CONSENT AGENDA
CONSENT AGENDA - ITEMS RECOMMENDED FOR APPROVAL
(All items listed under the Consent Agenda will be enacted by the one motion unless a
Commissioner requires otherwise, in which event, the items will be removed from the
Consent Agenda and considered separately.)
1. R_12766 Approval of the minutes of the Regular meeting held on November 11,
2015.
2. R_12731 Resolution approving the write-off of fixed assets
3. R_12732 Resolution approving the write-offs of delinquent former resident
accounts for various Low Rent Public Housing Developments in the
amount of $18,844.72
This resolution will authorize the write-off of delinquent former resident accounts for the
period April 1, 2015 to June 30, 2015. Although these accounts are written-off for
accounting purposes, the City Attorney’s Office obtains judgments against all tenants
evicted by court action. These judgments, and all unpaid final tenant accounts, will be
sent to the Department of Revenue to intercept tax returns.
4. R_12733 Resolution approving the write-offs of delinquent former resident
accounts for various Berryland, Northlawn and Southlawn developments
in the amount of $12,068.75
This resolution will authorize the write-off of delinquent former resident accounts for the
period April 1, 2015 to June 30, 2015. Although these accounts are written-off for
accounting purposes, the City Attorney’s Office obtains judgments against all tenants
evicted by court action. These judgments, and all unpaid final tenant accounts, will be
sent to the Department of Revenue to intercept tax returns.
5. R_12734 Resolution approving property management services for Berryland,
Northlawn and Southlawn Developments
Staff is recommending award of contract to Friends of Housing Corporation. This
contract annual property management services has the option to extend for an
additional four, one-year terms upon mutual consent of both parties. The total contract
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HOUSING AUTHORITY Meeting Agenda December 9, 2015
cost per year is $203,649.60.
The M/W/DBE Target Contracting is 18%. The Proposed Contracting is 50%. The
Section 3 participation does not apply to this contract.
6. R_12735 Resolution approving Amendment No. 2 to Contract No. 13-000 with
Friends of Housing Corporation for property management services at
Parklawn
This contract allows for four separate one-year renewal options. The Contractor has
performed satisfactorily during the 1st renewal period. Staff recommends that HACM
exercise its second option to renew the contract, extending the contract completion
date one year from September 1, 2015 through August 31, 2016 at the same per unit
per month rate of $26.75 for the management fee, increasing the contract by
$121,980.00. This brings the total contract to $360,240.00 for three years.
Contractor has achieved 34% for W/MBE subcontract participation for the contract
period September 1, 2013 through August 31, 2015. Contractor has proposed 20%
MBE participation for the renewal period. The MBE subcontractors are certified as such
by the Wisconsin Department of Administration’s business diversity program.
Based on Contractor reporting (to-date) for the current contract, they have far exceeded
the Section 3 subcontracting target goals for the 2015 calendar year, and anticipate the
same for 2016. To-date, under the current contract, more than 50% of the contract
award dollars have been subcontracted to Section 3 Business Concerns, (MV Cleaning
and Roy’s Plumbing).
7. R_12736 Resolution approving Amendment No. 2 to Contract 13-022 with Baker
Tilly Virchow Krause LLP for auditing services
Staff recommends exercising the second one-year renewal of a four-year option to
renew in a not-to-exceed amount of $132,625.00. This extends the contract from
January 1, 2016 to December 31, 2016. With this amendment, the total contract
amount is $386,375.00.
To date, the contractor has satisfied its 20% W/MBE subcontract participation.
Contractor has affirmed commitment to a continued 20% goal with the same MBE
contractor (Coleman & Williams, LTD) for the renewal period. Although the Baker Tilly
is not a Section 3 Business, Baker Tilly committed itself to “Other Economic
Opportunities”, per the Section 3 Plan, to include informing HACM of employment
vacancies at Baker Tilly’s Milwaukee Offices, a HACM youth tour of Baker Tilly and
employment workshop for HACM residents.
8. R_12737 Resolution approving the submission of a HUD Section 18 Disposition
Application to the Special Applications Center for the sale of the vacant
lot located at 2558 North 38th Street to Bradley Hausler, owner of the
adjacent property for $200.00
The appraisal value is $800. The offer price will cover some of the transaction costs.
9. R_12738 Motion to approve the proposed Housing Authority Board Meeting
Schedule for 2016
B. REPORTS AND DISCUSSION ITEMS
1. R_12739 Resolution approving the Housing Authority of the City of Milwaukee’s
2016 Operating Budgets that include the Low Rent Program, Section 8
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HOUSING AUTHORITY Meeting Agenda December 9, 2015
Program, Berryland, Northlawn and Southlawn developments, Central
Office Cost Center and Homeownership Program
2. R_12740 Resolution approving the updated HACM’S Procurement Policies
3. R_12741 Report from the Secretary-Executive Director
Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or
auxiliary aids. For additional information or to request this service, contact the Housing Authority ADA Coordinator, Patricia Schmidtknecht
at 286-5100, (FAX)286-3456, (TDD)286-3504 or by writing to the Coordinator at 650 West Reservoir, Milwaukee, WI 53212.
Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's
Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such.
More information is available at http://city.milwaukee.gov/Lobbying.
City of Milwaukee Page 3 Printed on 4/6/2016