Board of Public Works

Minutes of Board of Public Works Meeting of January 15, 2015 A regular meeting of the Board of Public Works was held on Thursday, January 15th, 2015 at 5:30 p.m. at the Division of Public Works, Administration & Engineering offices, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Donnalee Lozeau, Chair Lisa Fauteux, Director of Public Works Commissioner Kevin S. Moriarty, Vice Chair David Simmons, Wastewater Superintendent Commissioner Paul G. Bergeron John Vancor, Project Manager, BSP Commissioner Tim Lavoie Ken Siegel, Aldermanic Liaison Commissioner Tracy Pappas David Deane, President, Board of Aldermen Mayor Lozeau called the meeting to order at 5:30 p.m. and called the roll. Commissioner Lavoie: Present Commissioner Moriarty: Present Commissioner Pappas: Present Commissioner Bergeron: Present Mayor Lozeau: Present I. Motion: Commissioner Pappas to approve the Agenda as amended and presented. SECONDED: Commissioner Lavoie MOTION: Carried Unanimously II. Motion: Commissioner Pappas to approve the Minutes of the Board of Public Works Meeting of December 18, 2014. SECONDED: Commissioner Lavoie MOTION: Carried Unanimously III. Public Comment Virginia Gregory distributed a letter to the board. (see attachment) The Mayor responded that under ordinance 285-13 License to Excavate, the Board doesn’t have the authority to grant a variance unless the licensee is willing to pay the costs to reconstruct the road after the work has been done. She suggested that the City contact Liberty Utilities to see how much of the cost of the work could be mitigated upfront and then the cost integrated into her bill to be paid back monthly. City Engineer Dookran mentioned, regarding lower cost options, that there have been a number of key hole repairs (smaller patches) done and they have lasted well – but they are limited by size. Another option is to dig a smaller trench. Liberty has most likely not taken this option because they may be concerned that a smaller trench will not perform as well as Minutes of Board of Public Works Meeting of January 15, 2015 Page 1  a larger trench and, based on the agreement the City has with them, once they dig a trench they will own the trench forever. If Liberty Utilities agrees to own the smaller trench after it is dug then this should be possible. The City Engineer will provide an update at the February 2015 Board of Public Works Meeting. Motion: Commissioner Pappas to approve a hardship for 24-26 Beech Street for the moratorium on paving. SECONDED: Commissioner Lavoie MOTION: Carried Unanimously Alderman Deane stated that there is a resident on Prospect Street who also has a hardship. She was notified by a notice hung from her door knob, however she was out of town for three months at the time and the work was completed by the time she returned. In Ms. Gregory’s case, however, the notification was most-likely sent to the previous owner of the property and was never communicated to her when she purchased the property so she had no way of knowing that the street had been paved within five years. The Mayor confirmed that Ms. Gregory will still need to do the patch but that the City would work with Liberty Utilities to assist. IV. Broad Street Parkway A. Informational: Overall Status of the Broad Street Parkway Mr. John Vancor provided an update on the status of the Broad Street Parkway Project. Details are available on the website. Mr. Vancor will begin to note on the monthly budget analysis the funds previously spent on the project prior to its transfer from the Department of Transportation to the City of Nashua in 2008. The Broad Street Parkway project budget has been listed on the analysis as $68M in the past because that is the City’s responsible portion. However, the actual estimate for the project from start to finish is $84M. V. Street Department: A. Motion: Commissioner Pappas to accept the retirement from Mr. Thomas Joyce, Traffic Manager, Street Department effective January 15, 2015. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously The Street Department wishes him the best on his retirement. We thank Mr. Joyce for his years of service to the City of Nashua. Minutes of Board of Public Works Meeting of January 15, 2015 Page 2  VI. Park & Recreation Department: A. Informational: Commissioner Pappas to accept and place on file thank you notes from the Great American Downtown and the New Hampshire Interscholastic Athletic Association. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously VII. Solid Waste Department: A. Motion: Commissioner Pappas to approve the hiring of Tony Dubowik of Hudson, NH to the position of Equipment Operator, Solid Waste Department. Starting salary for this position will be $22.83 per hour for a yearly salary of $47,486.40. Funding will be through: Department: 168-Solid Waste; Fund: Solid Waste; Account Classification: 51 Salaries & Wages. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously The Solid Waste Department advertised internally for a Landfill Equipment Operator. No internal applications were received during the 15 day internal time period. The position was posted externally and forty six (33) candidates applied including one internal candidate that received the Class A license necessary for the job. Four (4) candidates were interviewed in a two-step process (a question and answer interview then a practical test where the candidates operated the same pieces of equipment) by Jeff Lafleur, Superintendent of Solid Waste, Matt Leblanc, Solid Waste Foreman and Andy Patrician, Operations Manager of DPW. Following the practical test it was decided that Mr. Dubowik was the chosen candidate. Mr. Dubowik is also the only internal candidate that applied. Even though Mr. Dubowik applied during the external posting he was clearly the top candidate for the job. Mr. Dubowik has years of experience operating multiple pieces of equipment. His outlook and enthusiasm makes him a quality candidate for the job. It is the recommendation of the Solid Waste Superintendent to accept Mr. Dubowik for the position of Landfill Operator Commissioner Pappas recognized the Solid Waste Department for the work they do in the midst of such cold weather. Last week they had to do Christmas tree pickup and this week has been really cold. It is hard to do that work in really cold weather and she wouldn’t want to be on the back of a truck in sub-zero temperatures. VIII. Wastewater Department: A. Motion: Commissioner Pappas to approve the User Warrants as presented. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously B. Motion: Commissioner Pappas to approve Change Order #1 in the amount of $7,000 to Purchase Order #117147 with Highland Power of Brockton, MA for the repair of the heat exchanger for the Waukesha Model VGF-36GLD. Minutes of Board of Public Works Meeting of January 15, 2015 Page 3  Funding will be through Department: 169 Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously Purchase Order # 117147 with Highland Power in the amount of $5,950 was processed for Highland Power to remove and perform the cleaning of the heat exchanger for the Waukeshaw Generator. During the cleaning process they discovered a hole in one of the tubes. This tube can be sealed off so the heat exchanger can be reinstalled into the Waukeshaw Generator. This will allow us to get the unit back in operation. The operation of this generator produces electricity which reduces our dependence on purchased power. Change Order #1 $7,000 Change Order #1 in the amount of $7,000 scope of work includes performing leak test and temporary tube repair on existing corroded heat exchanger. Replace corroded Victalic pipe and fittings with identical. Pressure testing and place in service. The firm, Highland Power, has performed all the required maintenance on the generator in the past and they perform all of the maintenance required according to the manufacturer’s specifications as well. With approval of Change Order #1 the value of the Purchase Order will be $12,950. Superintendent Dave Simmons joins the discussion. Commissioner Pappas asked if we have strategy in place yet at the Wastewater Treatment Facility to maintain extra stock for items that have a long turnaround time. Superintendent Simmons responded that he has begun to order an additional backup unit when ordering parts that require a long turnaround time so as to maintain one in stock to expedite future repairs. A comprehensive inventory list is in the process of being completed and will be incorporated in the preventative maintenance program being developed. The Mayor provided an update on the status of the preventative maintenance program. The wastewater action committee met earlier in the day on January 15th to review the assessment report from Weston & Sampson. The committee is composed of Commissioner Moriarty, Alderman Deane, Alderman Siegel, Superintendent Simmons, Director Fauteux, Division Operations Manager Patrician, and Plant Operations Supervisor Adie (not present). From this meeting, the committee has defined and prioritized next steps and will be going out to bid for inventory, standard operating procedures, and WERF schedule services as a bundle. Minutes of Board of Public Works Meeting of January 15, 2015 Page 4  Commissioner Pappas requested to have a workshop on the Weston & Sampson assessment report. This will happen either before or at the next Board Meeting. IX. Engineering Department: A. Motion: Commissioner Bergeron to approve the Residential and Commercial Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously Below is a list of Residential and Commercial Wastewater Service Permits issued for the period December 1 through December 31, 2014. Residential and Commercial Wastewater Service Permits December 1 through December 31, 2014 Betterment Connection 10% Discount Entrance Date Permit Appl Location Address Name Comments Fees # # 11 Stinson Dr Single Family 12/01/2014 23520 13351 Randy Turmel $434.89 X X Unit 13 Residence 17 Stinson Dr Single Family 12/01/2014 23521 13352 Randy Turmel $434.89 X X Unit 11 Residence Replacement 12/10/2014 23523 13354 133 Haines St James Silk $540.00 X X Connection 12/11/2014 23524 13355 14F Broad St John Duncan Increase Use $0.00 12/19/2014 23525 13356 26 Pitarys Dr Andra Foster New Connection $1,186.60 X X X 12/19/2014 23526 13357 17 Tanguay Ave Rick Arnold Increase use $885.00 X Single Family 12/24/2014 23527 13358 15 Kathy Dr John Pearson $295.00 X Residence TOTAL $3,776.38 B. Motion: Commissioner Bergeron to approve Pole License Fairpoint #261016, Pole License Fairpoint # 9AA9T9, Pole License PSNH #21-1175, Pole License Fairpoint # 9AA9V9 and Pole License Fairpoint # 4AAHP6. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously Minutes of Board of Public Works Meeting of January 15, 2015 Page 5  The Engineering Department received the following pole license petitions:  License Fairpoint #261016 for one new pole, No. 248/69 1/2, to be located on Pine Hill Rd in front of Fire Station.  License Fairpoint #9AA9T9 for one new pole, No. 359/78.5, to be located on Amherst St near Tanguay Ave.  License PSNH #21-1175 for a replacement pole, No. 1204-29, to be located on Tinker Road near F.E. Everett overpass.  License Fairpoint # 9AA9V9 for one new pole, No. 121/9-1, to be located on Amherst St west of Somerset Parkway.  License Fairpoint # 4AAHP6 for one replacement pole, No. 1542/11, to be located near #22 Edson St. The Street Construction and Permits Coordinator have reviewed the plans and field installation and recommends the approval of these pole license petitions. C. Motion: Commissioner Pappas to approve the award of the construction contract for the Seminole Dr. Sewer Main Repair to Crisp Contracting, Inc., of Nashua, NH in the amount of $16,600. Funding will be through: 169 – Wastewater; Fund: Wastewater; Account Classification: 54 Property Services. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously While responding to a sewer backup at 3 Seminole Drive, Wastewater Department staff identified an approximated 10 foot long collapsed section of the 12 inch sanitary sewer pipe via video inspection. The top half of the tile pipe has collapsed and a void above the pipe was observed. The 12 inch tile sewer pipe is located over a 42” RCP storm drain pipe. Immediate repair of the sewer pipe is required to prevent a sink hole from occurring and to allow flow through the sanitary sewer pipe to continue unobstructed. Four contractors were emailed and asked to submit quotes. Four quotes were received and are listed below: Hiltz Excavating, Inc. of Ashland, NH $16,200 Crisp Contracting, Inc. of Nashua, NH $16,600 Hudson Paving & Excavation, Inc. of Hudson, NH $27,820 CSSI of Bedford, NH $22,750 Due to the emergency nature of the pipe repair, Engineering is requesting approval to award the project to Crisp Contracting, Inc. of Nashua, NH. Crisp’s bid of $16,600 is 2.5% over the $16,200 lowest bid and by O-14-021 Amended, preference may be given to the local contractor whose bid is no more than 103% of the lowest qualified bid of $10,000 or more. Minutes of Board of Public Works Meeting of January 15, 2015 Page 6  D. Motion: Commissioner Bergeron to approve the purchase of twenty-eight LED lighting fixtures for Main Street for Blocks 3, 4 and 5 from King Luminaire (M.B. Squires, Inc., Agent) of Jefferson, OH, in the amount of $37,758. Funding will be through: Department: 161 - Street; Fund: General; Activity Description: Main Street. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously Part of the Main Street Sidewalk Improvements project is the replacement of all the existing street lights along Main Street with new LED fixtures, to illuminate the roadway and the sidewalk. Previously, seventy-two (82) fixtures have been purchased from King Luminaire (41 over the roadway and 41 over the sidewalk) in an amount of $110,577. Twenty-eight (28) additional fixtures will be required to complete the lighting for Blocks 3, 4 and 5 and King Luminaire has agreed to maintain the unit prices for this additional purchase. They continue to provide the lowest prices with high quality workmanship and allow for continuity of the design. Below is a summary of the cost of the additional fixtures to be installed on the street light and banner poles purchased from a different vendor: 14 King Luminaire LED fixtures, 200 Watt (over roadway) $ 19,908 14 King Luminaire LED fixtures, 60 Watt (over sidewalk) $ 17,850 $ 37,758 E. Motion: Commissioner Bergeron to approve the purchase of fourteen street light poles for Main Street for Blocks 3, 4 and 5 from Union Metal (M.B. Squires, Inc., Agent) of Canton, OH, in the amount of $78,548. Funding will be through: Department: 161 - Street; Fund: General; Activity Description: Main Street. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously Part of the Main Street sidewalk improvements project is the replacement of all existing light and banner poles along Main Street with new street light and banner poles equipped with LED fixtures. Previously, poles for the bridge lights, street lights, street light/pedestal pole combinations and pedestal poles were purchased from Union Metal for use on the east and west sides of Blocks 1, 2, 3, 4 and 5. The decision to proceed with improvements on the east side of Blocks 3, 4 and 5 results in the need for fourteen (14) additional street light poles. Two of these poles will include decorative side mount arms for the pedestrian signals. Union Metal has demonstrated their willingness to continue to work cooperatively with the City, to provide the lowest prices with high quality workmanship and has agreed to maintain the same unit prices for the light poles. Below is a summary of the cost of additional poles: Minutes of Board of Public Works Meeting of January 15, 2015 Page 7  12 Street Light Poles $66,648 2 Street Light Poles w/ decorative side mount arms $11,900 $78,548 F. Informational: Commissioner Bergeron to motion the CSO Consent Decree Quarterly Report to EPA. SECONDED: Commissioner Moriarty MOTION: Carried Unanimously X. Administration A. Director’s Report The Director showed a series of slides showing various current Public Works projects and activities. XI. Commissioner’s Comments Commissioner Pappas asked if the older solar crosswalk by the Pennichuck Junior High School still works. Director Fauteux said that we haven’t received any complaints but will double check. Commissioner Moriarty thanked the Mayor, in response to her announcement that she will not be running for an additional term, for her years of service. She has been wonderful mayor and a great role model for a public official. Commissioner Bergeron asked for the status of the condo apartment recycling RFP. Director Fauteux responded that they have had a pre-bid meeting, have responded to some questions, and are now waiting for bids to come in. The Mayor mentioned that bid status can also be monitored under the Purchasing Department on the City website. Meeting adjourned at 7:00pm Minutes of Board of Public Works Meeting of January 15, 2015 Page 8