Finance Committee

REPORT OF THE FINANCE COMMITTEE OCTOBER 6, 2010 A meeting of the Finance Committee was held on Wednesday, October 6, 2010 at 6:45 p.m. in the Aldermanic Chamber. Mayor Donnalee Lozeau presided. Members of the Committee present: Alderman-at-Large David W. Deane, Vice Chair (6:49 p.m.) Alderman-at-Large Ben Clemons Alderman Arthur T. Craffey, Jr. (6:59 p.m.) Alderman-at-Large Barbara Pressly Alderman Paul M. Chasse, Jr. Members not in Attendance: Alderman Kathy Vitale Also in Attendance: Keith Anderson, Assistant Fire Chief, Nashua Fire Rescue Karl Gerhard, Captain, Nashua Fire Rescue Robert Gabriel, Purchasing Manager Mayor Lozeau I would mention that Alderman Vitale did call in and she is out of state tonight and not able to join us. Alderman Deane apparently is on his way, and Alderman Craffey has been dealing with some family health issues and is going to try to make it. COMMUNICATIONS MOTION BY ALDERMAN CLEMONS THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR THE INTRODUCTION OF A COMMUNICATION RECEIVED AFTER THE AGENDA WAS PREPARED MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: City Hall Improvements Change Order #1 (Value: $37,102) Account: 617-01 CIP - Building Maintenance and General Repairs Account Balance Remaining After Purchase: $37,683 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #1 TO THE CONTRACT WITH JAMES J WELCH FOR A NET CHANGE IN THE AMOUNT OF $37,102. SOURCE OF FUNDING IS ACCT. #617-01 ON THE QUESTION Mayor Lozeau Let me explain to the committee a little bit about first of all why you are getting this so late. I had asked Mr. Gabriel to at least send something out to you to give you a heads up that this was coming your way. As you know with the work here at City Hall one of the items that need some attention is the copula on top of the building. I hope most of you have noticed that it is peeling and looks in pretty tough shape. We knew that when we started the work on City Hall and we were trying to wait to determine if we could get some cost savings for doing that work by getting the contractor on board with City Hall. As you know, two meetings ago we did hire the construction company of J.J. Welch as our general contractor. They were able to g6 out and get some bids on doing the cupula. When we came in and brought the contract to you for City Hall Finance - 10106/10 Page 2 we had a not to exceed price of $1,127,000. We were able to negotiate that price down by $75 ,000, which made me a little bit more comfortable coming forward making the request for the cupula. Now when the cupula was last done it was 1997, the eagle was taken down and gilded at that time; the cost was greater than $40,000. If you look at the memo that Mr. Gabriel gave you tonight you will see that the lion's share of the cost is $22,000 almost $23,000 and that is the scaffolding. If you look at the painting that is $5,000 and you think that is not a bad deal considering what they are up against, but when you think about the scaffolding, they found some old pictures of when it was done before and pretty sure it wouldn't match the certification requirements of today. That is really where the lion's share of the cost is. It didn't make sense to me to do all of this work and put a new roof on and then in the next year or two get them up there to paint that. That is why we brought it in tonight, and of course as you know timing is of the essence because we want to get the roof on and we don't want them up there after as I said. They are ready to start as soon as we can get them started. I am happy to answer questions anybody may have. It is pretty self-explanatory. MOTION CARRIED Mayor Lozeau I will note for the record that Alderman Deane has joined us. From: Robert Gabriel, Purchasing Manager Re: Communications Cabling Change Order #2 (Value: $13,307.98) Account: 722-31070-3735 Voice & Data - City-Wide ERP System Account Balance Remaining After Purchase: $4,182,635 (2 Digit) MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #2 TO THE CONTRACT WITH WAVEGUIDE FOR A NET CHANGE IN THE AMOUNT OF $13,307.98. FUNDS ARE AVAILABLE IN ACCT. # 722-31070-3735 ON THE QUESTION Mayor Lozeau I will point out that I just handed Alderman Deane a fiber connection map. When last we had talked about fiber connections, now he is going to tell me that it is really small, I will make it bigger, but I wasn't sure if you wanted the list Alderman Deane or the full map, but when we came in and had talked about this before I was pretty certain that everything would be getting on line. We had talked about whether all of the schools would be on board and we were pretty sure that most of them would be on board but not all of them. Mr. Barker brought to my attention that there had been'an error in the staff not getting Charlotte Avenue on as they were going past the school so we authorized that to happen. It was under $10,000, but when I talked to him at that point when he brought it to my attention, we discussed okay are there any other schools or city buildings that we need to worry about not being on line when this piece is complete and Bicentennial School was the only one left that wasn't going to be done. Other than that it is just the Hunt Building and Court Street that won't be done under this latest plan. Before you tonight is the $13,000 required to make sure that Bicentennial is also hooked into the fiber system that is going in place. I would be happy to answer any other questions that I can. Alderman Deane Which item have you already acted upon? Finance - 10/06/10 Page 3 Mayor Lozeau The Cupula on top of City Hall. Alderman Deane Are we down at the Gilson Road facility? Mayor Lozeau No I don't think we are doing Gilson Road. The one that we just ... Alderman Deane It says #89 Gilson Road facility. Mayor Lozeau Then I guess it is. I gave you the map. As I said all city buildings except for the Hunt Building and Court Street will now be in this plan. I wasn't thinking about Gilson Road I guess. Alderman Deane Did we get any other money for this from anybody? We are interconnected with both hospitals. I know Southern New Hampshire, is St. Joseph Hospital part of this? Mayor Lozeau The point of this project is for emergency services and ERP and so I think that there are different places that have connected along the way. I can't tell you this evening Alderman Deane who has contributed what. This project has been ongoing for quite some time. As we discussed quite a few meetings ago when we brought up fiber, this was the last round of what had to be done for emergency services and ERP. It just came to my attention that we were missing two schools so I wanted to make sure we got them in. Alderman Deane What was the other school besides ... Mayor Lozeau Charlotte Avenue, but that was just an error. Alderman Deane An error on the contractor's part or the error on ... Mayor Lozeau An error on our city staff part. It was just an inadvertent, they were heading past it and hadn't. .. Alderman Deane Has that been tied into the system? Finance - 10/06/10 Page 4 Mayor Lozeau It has. I can't tell you if it complete. Yes, on July 16th we did the change order for Charlotte Ave. for $9,000. Alderman Deane So the legend is proposed conduit aerial connected/not yet connected. The connected is the yellow ones. So this feeds both of the high schools? Mayor Lozeau Yes. Alderman Deane So the fiber that is running through Mine Falls Park is that still there do you know? Mayor Lozeau No I don't know. I wouldn't imagine they would take any fiber down. The point is the fiber connections. Alderman Deane Well they string it through the trees and everything to get it over to the other school I guess. Mayor Lozeau Don't know I didn't ask. The things that are unconnected by fiber in the city as I said are the Hunt Building, Court Street, unconnected by fiber includes the two cemeteries, Stell os' Stadium, it says Gilson Road here that is why I am surprised that it is on the map, and then some traffic control areas ... Alderman Deane It calls it a fiber termination site. Mayor Lozeau If it is a termination site it might mean that it is not connected there. There is no reason for us to have a fiber connection inside at Gilson Road. We don't have anybody working there. Alderman Deane No but they probably brought it down for future ... did they bring it all the way down there for future use? Mayor Lozeau There must be a reason it went there, but it is not an active line to Gilson Road, to that facility itself it just may be the location. If you follow the map, the way it. .. Alderman Deane If it shows the yellow line it is connected right all the way down the bottom left hand corner of the map, and the yellow is connected right? Yeah it is connected to Gilson Road. It is hot I guess if you want to call it that because it goes to the Main Dunstable Elementary School ... Finance - 10/06/10 Page 5 Mayor Lozeau Right so they were probably in that area, but all I am saying is that for instance tonight's action is going to bring it to Bicentennial School, but taking it into the building and setting it up so that it is usable by the school is another step in the process. Once they bring it to Bicentennial School that doesn't mean they will be using it in the school immediately. Alderman Deane They will be using it in the school but not right away? Mayor Lozeau Right. They are going to have to do the internal work within the school. Alderman Deane And who is doing that the school district? Mayor Lozeau The school district. Apparently back in the day the schools were a little bit fending for themselves about which schools got connected, and the discussion that I had with I.T. and the staff working on this project was that it didn't make sense for us to wait for the 'schools to be able to catch up with this, if we are going by them or we are near them for emergency services and other purposes, it seemed important to me to have that capability there and not wait until they could potentially get to it and cost more than it costs to do it while we are doing the work. That is what we have done. Alderman Deane When you look at the map the purple lines I guess or the little yellow dots at the end, the yellow dot means that it is connected and the purple means it is an aerial, it is on a phone poll. Mayor Lozeau Alderman Deane I gave you that map tonight because you had asked me for a map, but I don't have it here for everybody else. I just knew that you were interested. I am not prepared to discuss the legend on the map, I don't even have it in front of me to discuss. All I can tell you is what I have told you so far. The city facilities that aren't connected are the ones I have described. It doesn't mean that fiber isn't going past them. Alderman Deane Each one of the locations has a little dot like the solid waste department shows the yellow line with a little yellow dot, which means it is connected. Mayor Lozeau Correct. Alderman Deane And the round dot that is not filled in in yellow is not connected. I don't see many of those. It even shows the solid waste one, the radio tower as connected. But it is hard to tell whether Gilson Road is. I don't think it is, I think it just shows the line going to it. .. Finance - 10/06/10 Page 6 Mayor Lozeau The radio tower at Kessler, solid waste, Shakespeare are not connected by fiber. Alderman Deane Not even Main Dunstable School is connected yet. Mayor Lozeau Nashua District Court, Rockingham Ambulance, but those are not all city owned properties clearly. I thought what was important for the committee to know tonight is this will make sure that all of the schools have the ability to be connected by fiver. Alderman Deane are you all set, I can recognize Alderman Pressly? Alderman Deane Yeah. Thank you for the map by the way. Mayor Lozeau You are welcome. Alderman Pressly My question was what are the plans for the facilities that are not connected? Do you plan to connect them or do you think they are fine the way they are? Mayor Lozeau Well until we come up with some final plans for Court Street I don't see us connecting Court Street and as far as the Hunt Building I think we will wait until they are done their work and determine whether or not they need it. It may very well depend on their tenants. I would note that Alderman Craffey has arrived. MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for Aerial Image Updates for GIS System (Value: $30,312.65) Account: 523-53032-9605 Flyover & Color Ortho - GIS Account Balance Remaining After Purchase: $87 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO PICTOMETRY INTERNATIONAL IN THE AMOUNT OF $30,312.65. SOURCE OF FUNDING IS ACCT. #523-53032-9605 ON THE QUESTION Mayor Lozeau This is what we talked about when we were doing this year's budget when Mr. Marino came in and explained how the system works and that there will be new flights every two years with new images starting in 2011. MOTION CARRIED Finance - 10/06/10 Page 7 From: Robert Gabriel, Purchasing Manager Re: Purchase of Rescue Boat for Nashua Fire Rescue (Value: $14,337) Account: 590-23532-6710 FY11 Prior Year Escrow - NFR $10,000 Account Balance Remaining After Purchase: $0 Account: 332-64192-6704-6304 Regional Hazmat Fund - NFR $4,337 Account Balance Remaining After Purchase: $46,335 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM RESCUE ONE IN THE AMOUNT OF $14,336.75. FUNDS ARE AVAILABLE IN ACCTS. #590-23532- 6710 ($10,000) AND 332-64192-6704-6304 ($4,336.75) ON THE QUESTION Mayor Lozeau This is the one we had escrowed $10,000 during the budget process towards replacement' of this boat and the rest is coming through the HAZMAT dollars. Is there discussion/questions? Alderman Chasse What are they going to do with the old boat? Are they retiring it or trading it in? Mayor Lozeau I think Captain Gerhard might want to come up. Keith Anderson I would like to introduce Captain Karl Gerhard. He is the dive captain who operates the dive team, him along with Deputy O'Brien who is also the coordinator for the dive team. Captain Gerhard will explain exactly what is happening with the boat that is being de-obligated at this point. Karl Gerhard To answer your question sir, it has reached the end of its useful lifespan. It is designed, per the manufacturer, about a ten year lifespan and we have reached that at this time. It experienced a major structural failure and to replace that or repair it at this time and have it warrantee is not possible. Alderman Chasse Scrap metal. Karl Gerhard That would be correct. Alderman Chasse Thank you. Mayor Lozeau But you are able to reuse the motor? Finance - 10/06/10 Page 8 Karl Gerhard Yes we were able to take the motor that was purchased within the last couple of years and recycle that into the new boat and thus cost savings were achieved. Alderman Chasse Thank you. Mayor Lozeau Thank you. Further questions or discussion? MOTION CARRIED Alderman Deane Nice looking boat Mayor. Does it come with a trailer? Karl Gerhard Yes sir. Alderman Deane It does. But no motor even though all of these mercury motors are here there is no motor ha, you are using the old motor? Sorry Mayor... Karl Gerhard Sorry, I apologize ... Mayor Lozeau You don't need to apologize. We thought we were done ... Karl Gerhard That would be correct it does not come with a motor. Mayor Lozeau They are re-using theirs as we had just mentioned. Alderman Deane What about the trailer? We needed a new trailer too or the old boat didn't fit the new trailer or the new boat didn't fit the old trailer? Karl Gerhard Yes. Because of the size of the boat and it is a different type. It is an aluminum flat bottom boat, it has a heavier weight and our trailer was not prepared to accept that. Finance - 10/06/10 Page 9 Alderman Deane So what did we do with the old trailer? Karl Gerhard That has not been determined at this time. Mayor Lozeau Their other boat is not far behind its useful lifespan as well. Depending on what they do with that. .. Alderman Deane They might be able to retrofit a new boat to the existing trailer/ Mayor Lozeau It depends on what they get. I don't think they know yet. Alderman Deane Keep us posted on the trailer. Karl Gerhard I shall. Mayor Lozeau Captain, Chief thank you. Is there further discussion on this? From: Robert Gabriel, Purchasing Manager Re: Purchase of Protective Clothing by Nashua Fire Rescue (Value $17,880) Account: 532-46030-6701 Protective Clothing - NFR $6,580 Account Balance Remaining After Purchase: $45,379 Account: 590-23532-6714 FY11 Prior Year Escrow - NFR $11,300 Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM NORTHEAST RESCUE SYSTEMS IN THE AMOUNT OF $17,880. SOURCE OF FUNDING IS ACCT. #532-46030-6701 ($6,580) AND #590-23532-6714 ($11,300) ON THE QUESTION Alderman Deane The personnel count for this? Mayor Lozeau Well we have 6 new firefighters that we just hired. Chief and Deputy Chief? You mean total count? Finance - 10/06/10 Page 10 Alderman Deane What are we cycling in and out? Obviously they said the Mayor just stated ... Keith Anderson We are looking at 12 to start with. Alderman Deane So 6 for the new hires and then 6 replacement of the older stuff? Keith Anderson Correct. Hopefully before our budget is done at the end of the year we will be able to buy some more. Alderman Deane What is your rotation and depreciation schedule with this? Keith Anderson The gear has to be retired after 10 years from date of manufacture, it has to come out of service. Alderman Deane Obviously this has reached its ten years other than the 6 new hires so you had 6 pieces that had to come out? Keith Anderson We have some that are really close and some that haven't reached their ten years yet, but are in need of repairs that are too costly for us. There are a lot of tears. Sometimes it is not worth having them repaired. Mayor Lozeau This company is holding their price for 18 months so it gives you a little flexibility as well right? Keith Anderson Correct. Alderman Deane Thank you. Mayor Lozeau Is there further discussion? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Gate City Health and Wellness Initiative Amendment #1 (Value: $19,352.50) Account: 342-01966-6811-6454 Grant Subcontract Agreements FY10 Account Balance Remaining After Purchase: $0 Finance - 10/06/10 Page 11 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE AMENDMENT NO. 1 TO THE CONTRACT WITH SOUTHERN NEW HAMPSHIRE AREA HEALTH EDUCATION CENTER FOR A NET CHANGE IN THE AMOUNT OF $19,352.50. FUNDS ARE AVAILABLE IN ACCT. 342-01966-6811- 6454 MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Purchase of Telescopic Forklift for Landfill (Value: $69,615) Account: 801-68045-8001-8100 Vehicles - Solid Waste Account Balance Remaining After Purchase: $30,385 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE FROM CASEY EQUIPMENT IN THE AMOUNT OF $69,615. SOURCE OF FUNDING IS ACCOUNT #801-68045-8001-8100 ON THE QUESTION Alderman Pressly I would just like to ask how many of these do we have or is this one of a kind? Mayor Lozeau This is just one we have. We're replacing one that is beyond its lifespan. It is ten years old. It typically has a 7-8 year lifespan. The good news on this one is it is actually more versatile. We actually got a price on it lower than what we budgeted. They are pretty pleased with that. Alderman Pressly Okay. Alderman Deane It also comes with various attachments. It comes with a sweeper collector, a four way plow, .and an extended $3,800 warrantee. A full machine warranty for 4 years of total coverage. Alderman Pressly It is interesting looking. Mayor Lozeau You don't often see a telescopic forklift. Alderman Pressly I hope we get to all go look at it. Alderman Deane I thought the solid waste department was going to let the Aldermen drive it around on a Saturday. Finance - 10/06/10 Page 12 Mayor Lozeau I don't think the risk department would allow that. Alderman Chasse What are they doing with the old one? Are they retiring it, keeping it as a backup? Mayor Lozeau They are actually trading it in for $8,500. They were getting a $7,500 trade-in value and they were actually able to negotiate an extra $1,000. Alderman Chasse Thank you. Mayor Lozeau You are welcome. Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Haines Street Sewer Project Construction Change Order #4 (Value: $25,115.43) Account: 792-59232-3742 Sewer Construction - Haines Street Account Balance Remaining After Purchase: $212,232 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #4 TO THE CONTRACT WITH PARK CONSTRUCTION FOR A NET CHANGE IN THE AMOUNT OF $25,115.43. FUNDS ARE AVAILABLE IN ACCT. #792-59232-3742 ON THE QUESTION Mayor Lozeau If you will indulge me just for a moment I just want to take the opportunity to again point out that this was just a remarkable project for the city. I think it is a model project of how we should do something in the city. The residents had a significant problem; we were able to do something about it after years of them going through trouble trying to get something addressed. When it was done all of the utilities came on board so not only did we separate their storm water and their wastewater, we also were able to take care of the water works pipes while we were in the road, the gas pipes. The whole project took less than a year to do from beginning to end. We were able to extend the project into other streets. This cost adjustment really is based on we were able to lower the street, which helps with the flooding problems they were having there and because of that the exposed curb and driveway aprons and things like that needed extra attention. This company did an amazing job. I don't think we have had anybody at least since I have been here that has been so pleased with the work that was done. It was really well done. The staff did a remarkable job. Alderman Pressly There was an interesting article in the paper today about this, which I thought was very helpful and it was a good thing to have there. But I notice that there are a lot of projects around the city that seem to be in need of finalization. When it is raining like this I do sort of worry. Finance - 10/06/10 Page 13 Mayor Lozeau As do I. Alderman Pressly Okay. Mayor Lozeau It easily gets you off schedule. Alderman Pressly I presume we are plugging away to stay on schedule. Mayor Lozeau We are. We are doing our best and we try to make things up. For instance, some of the windows at City Hall, we are a few windows behind where we would like to be so they are making accommodations and working on the weekend if they have to do that. Alderman Pressly Do you have a number as to how many streets need something more to be done? No? I mean I noticed that Concord Street has been torn up, which I didn't realize. Mayor Lozeau Right now the most problematic area in the city right now is Amherst Street and Amherst Street is the biggest problem right now because... . Alderman Pressly The traffic and ... Mayor Lozeau Well its location does not help, but the problems that we keep finding that nobody knew were there are what is driving that project to be so far out. Alderman Pressly And that is why I thought that article was really helpful for the public. I thought it was interesting myself. Mayor Lozeau It is interesting. It also reminds us how important record drawings are to keep because we found things we didn't know were under there, things were located in different areas, but it is very painful now for people but we are hopeful because we are getting all of this work done now in there that they won't have to have a replay of it in a few years if something else went wrong that we didn't take care of now. Finance - 10/06/10 Page 14 Alderman Pressly So do you feel on that project you will accomplish the same thing that you did at the Haines Street one? Mayor Lozeau No. Alderman Pressly No way? Mayor Lozeau Well I mean I think we will accomplish, well we are accomplishing getting the utilities done a~d things like that, but what was different about Haines Street was when we identified the problem we were able to really work with that whole area and the neighborhood and work together with planning things out. Amherst Street the problem has been that we have just come upon things. To come across a concrete road that we didn't expect to be there, things underground that weren't there, the pipes being many feet away from where we anticipated they were. Those were things that just really were difficult to plan for. Alderman Deane Unfortunately you really can't compare Amherst Street to this project. Amherst Street today even after the paving and the work that was done on either side, still has large ponding where there are curbs in many areas, which is a problem that unfortunately I don't know if they can ever get it to go away. In some areas there are 3-4 inches of water that are 1/3 of the way out into the street. This project when you look at this money and what was done because I went down and looked at this, what they did and how they dovetailed all of the drainage in with the curbing and what they did with the driveway aprons and whatnot took care of all of those little problems that they have had forever and a day and now today is a good day to go down there and look at how it works. Amherst Street unfortunately would be a massive undertaking. There are some areas of curb reveal on Amherst Street that are 6-8" and other places where there are 2" especially when you get up before the fire station and after the fire house there, there is water building out into the street. It seems like we constantly come up with these plans that our forefathers sketched on the back of a napkin and there wasn't much detail and you are finding cobblestone and concrete. It is just one thing after another and unfortunately it is in the middle of the main thoroughfare of the city. You really can't fault the city or the contractor for finding something that supposedly with the plans they had was unknown to begin with. Any time they drop a bucket into the ground in an old part of the city they either find that white stuff or they find something that nobody knew about. Even our treatment plant with all of the work we did down there finding conduit that was marked in wrong areas and things like that. Amherst Street, I think the public works department knew, I mean they held off on that section for quite some time, and I think people saw that the work that was done in the other two areas seemed they just buzzed right through it and got it done right away and all of a sudden the albatross just happened to be in the middle. The issues they didn't find in the other two areas they found that and then some in the area that they are working in now. It is kind of a nightmare, but like you said Mayor you have to get it done, you know bite the bullet, dig it up, get it done, and hopefully we will pave it and nobody will have to dig there for the rest of our lifetimes anyway. But I do agree with you that this company does phenomenal work especially with the neighbors. It is unbelievable how well they work with the people in the neighborhood. They go out of their way to make sure things are graded and they are not going over huge lumps into their driveways. Before they leave for the weekend everything is cleaned up. They do take the time to respect the neighborhood that the folks live in. Finance - 10106/10 Page 15 Mayor Lozeau It is a model project. If we could replicate it every time we have to go somewhere people would really feel in good hands. Alderman Deane I wish we were doing this kind of work up on like Jefferson Street where the street cones to a point and they are only paving one half of it. That is unbelievable. I hope that is on the paving list for next year. That is a roadway that should be just torn right down and rebuilt because the middle of the road is probably 5" over the curbing on each side if you ran a string across the road. It is brutal. Mayor Lozeau I wish we could go in in all of the problem areas that we know about and all of us have a few that we know about, and do them, but. .. Alderman Deane It just seems kind of crazy to pave only half the side of the road. It just doesn't seem like the standard procedure. I don't know how they put a paver there; they couldn't run a paver up the middle of that street. If you ran a paving machine up the middle of the street it would leave asphalt this thick on each side of the center of the road out 6'. Mayor Lozeau Further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Manchester Street Bridge Study & Design Contract Amendment #3 (Value: $9,997) Account: 753-53030-3713 Manchester Street Bridge - Engineering Account Balance Remaining After Purchase: $149,088 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE AMENDMENT #3 TO THE CONTRACT WITH CLD CONSULTING ENGINEERS FOR A NET CHANGE IN THE AMOUNT OF $9,997. SOURCE OF FUNDING IS ACCT. #: 753-53030-3713 MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Pothole Treatment Program Change Order #1 (Value: $20,546) Account: 590-23553-6921 FY11 Prior Year Escrow - DPW Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #1 TO THE CONTRACT WITH HUDSON PAVING FOR A NET CHANGE IN THE AMOUNT OF $20,546. FUNDS ARE AVAILABLE IN ACCT. #590-23553-6921 ON THE QUESTION Alderman Deane So this project hasn't started? Finance - 10/06/10 Page 16 Mayor Lozeau Actually yes they have been in two areas. I am trying to remember which ones they did, but there are a couple of streets now that they have done a little bit of this work just recently. Alderman Deane I have seen down on East Dunstable Road there were areas that they spray painted and I saw a large milling machine. What areas have they done? I know Superintendent Sorenson had a list of areas, 2010 infill contract quality summary sheet, and Tinker Road in fact the other day I went down Tinker Road by Stump Pond and saw some areas. I also saw some areas of asphalt that were all peeled up. I don't know if that is part of this process. I didn't see any paint around it, but. .. these areas down by Adelia and Damper and at Pondview. I don't know what Pondview is, that is not a street is it? Where have they done some of this work do you know? Mayor Lozeau Actually I could probably tell you a little bit later. I asked that question. I wrote it on a sticky in my office and I didn't stick it onto my paper coming in tonight. There are two areas where I know they have done the work. They have, as you described, painted the areas where they intend to be doing some of this work. People will see that happening. The goal certainly with this is to really visit some of our problem areas on the main arteries where the roads still have a lot of integrity but we are constantly going out to refill potholes in certain place. Alderman Deane You always have those little spots that open up every single year like the one on East Dunstable by you take that right by the chiropractor, right after the lights there is a low area that always opens up and becomes a huge pothole. Mayor Lozeau I am not sure if it is on the list that is attached here, but these are the areas that they are going to do what is attached to this list, and then depending on how well the program works we will be looking at doing it again next year. I think the difference with this program is they are going to do a minimum of a T wide opening. It could go the entire width of the street where they would make these corrective milling, filling projects work. Hopefully we will find success with it. It will bond differently with the emulsion that they are using and better than what we have done with just filing it and rolling it. Alderman Deane How did they formulate this list? Did they take the amount of work orders associated with how many times and how many tons of asphalt they went back and filled in all winter? Mayor Lozeau They did. Alderman Deane And these are the highlighted areas? Finance - 10106/10 Page 17 Mayor Lozeau This is the list of the top priorities of the problem areas that are on the main arteries where they have revisited them time and time again. Where the roads as I said still have solid integrity but there are just problem areas. I think it is certainly worth doing this work. Alderman Deane We will see if it bares any fruit right? Mayor Lozeau Exactly. We won't know unless we try it. Alderman Deane Twenty thousand dollars. Mayor Lozeau Is there further discussion? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for FY11 Winter Road Salt for Street Department (Value: $500,000) Account: 553-45260-7163 Road Salt - Street Department Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND SPLIT THE CONTRACT AWARD BETWEEN TWO FIRMS: 80 PERCENT OF THE MATERIAL TO BE AWARDED TO GRANITE STATE MINERAL AND 20 PERCENT OF THE MATERIAL TO BE AWARDED TO EASTERN MINERAL, BOTH AT A DELIVERED PRICE OF $56.76/TON. SOURCE OF FUNDING IS ACCT. #553-45260-7163 ON THE QUESTION Alderman Pressly It is just a general question; is anybody working on a salt substitute? Occasionally you read that we should be able to eliminate the salt, it is so destructive for so many reasons. I would hope all of this discussion of it that something has been invented or produced recently that we wouldn't have to have this destructive salt. Mayor Lozeau Actually we have looked into it in each of the years, I am sure it was done before I got here, but in the last few years that I have been here we have looked at it. There is a product that we were interested in trying, but it is so far away for us to get it and its cost is just cost prohibitive. We have yet to have a product according to the people that use the products that we can use here that is not salt. We have done the mix with salt and sand to go a little bit lighter on the salt, we have a few areas in the city that are no salt areas, but not many, but the products that are out there on the market just are not affordable in New England right now. Alderman Pressly Nowhere in New England. Boy and that is where it is needed. Finance - 10106/10 Page 18 Mayor Lozeau That is what I have been told. Maybe at some point. I will point out that this is a 4% increase over last year's price. We went with the state again this year and we did a backup and we actually went with their backup and kudos to Mr. Gabriel and Mr. Sorenson for being able to negotiate the backup price the same as the first company's price, which is pretty great. It is about $20 less than the state was able to do for their backup. Alderman Deane I think a few years ago we learned our lesson about bidding and sole sourcing and finding out that company couldn't deliver. We were stuck sending ten wheelers up to Portsmouth and trucking it back here. Having two firms on for deliveries I think is a good thing and having them beat the price down to what the other firm was charging. I looked into that. Wasn't it a liquid application Mayor that they had looked at? I think the state even tried it on the highways ... Mayor Lozeau They did. Alderman Deane It is similar to a book truck, almost like a fertilizer sprayer, the boom drops in the back and it sprays the roads. It works really well, but it is big money, big money. At least now I think this public works department they used to have this pre-salt application they used to do before we got a storm and I don't believe we are really partaking in that as much as we used to when Director Crombie was here. If the weather forecasted it was going to snow they would send all of the trucks out and salt the streets before there was a drop of snow on them to try to warm the road up a little bit, but more often than not you would watch it and it would be bouncing off the streets and by the time it started snowing the stuff was gone unless of course the driver who was doing the application was laying down more than was necessary. It seems like they have gone back to taking the equipment that we have and calibrating it and using it more wisely. I do agree with you that they have mixed a lot of sand in. Sometimes you need a straight salt application and other times you don't. It depends on the storm. It is up to the people we have down there to figure that out. I do agree it does reek havoc on everything like your Suburu. Mayor Lozeau Is there further discussion on this item? MOTION CARRIED From: Robert Gabriel, Purchasing Manager Re: Contract Award for FY11 Winter Road Sand for Street Department (Value: $34,000) Account: 553-45265-7163 Road Sand - Street Department Account Balance Remaining After Purchase: $0 MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE EXTENDING THE CONTRACT WITH PEMBROKE SAND & GRAVEL AT A PRICE OF $9.90/TON. FUNDS ARE AVAILABLE IN ACCT. #553-45265-7163 MOTION CARRIED UNFINISHED BUSINESS - None Finance - 10/06/10 Page 19 NEW BUSINESS - RESOLUTIONS R-10-58 Endorser: Mayor Donnalee Lozeau APPROVING A SIX-YEAR AGREEMENT WITH PICTOMETRY INTERNATIONAL CORP. FOR IMAGING, SOFTWARE AND DATA PRODUCTS MOTION BY ALDERMAN CLEMONS TO RECOMMEND FINAL PASSAGE ON THE QUESTION Alderman Deane Can you go over the, on page 5 of 7, the total reoccurrfng costs? What is the necessity of a 6 year agreement? Mayor Lozeau The 6 year agreement was so that we could bring our costs down. It averages about $22,300 a year for the 6 year period. We have to pay the year 1 and year 2 we have agreed to pay, but years 3 through 6 we can change our mind and tell them that we would rather not do that. Our costs are lower than they were the first time in 2004 and lower than they were in 2006. We are doing a pretty good job. This is about half the $26,000 is about half of what we did in that first year. This was Mr. Marino's way of trying to lock something in that was consistent and reoccurring that we knew what we could count on so we could budget accordingly and benefit accordingly. Alderman Deane I don't know where you got the $26,000 that is the third year right, $26,185/ Mayor Lozeau Right and that is about half of the first year that we did it. The first year, in 2004, it was $50,000. That $26,000 in year 3 is half of what we did the first time. If you look at it as new years you would look at year 1 and 2 as once, year 3 and 4 as once, and year 5 and 6 as once. The way that we did it before we did it in 2004, 2006, 2009 so every 2 years. Spreading it out this way gives us a consistent price that is more affordable over the long term. As I said it comes out to about $22,300 a year. Alderman Deane It is not consistent though it bounces up and down by $10,000 every other year though. Mayor Lozeau Well one year that is the year they are doing the fly over. Alderman Deane It is $30,000, $15,000, $26,000, $16,000, $27,000, $17,000. Finance - 10/06/10 Page 20 Mayor Lozeau Right so the year that they are doing the fly over, because the fly over is every two years, it is a little bit higher than the year they are not. Alderman Deane So the flyover is captured in year one? Mayor Lozeau Right. The next flyover will be in 2011. Alderman Deane And what year would that be year 2? Mayor Lozeau That will be year 1 under this contract. Alderman Deane I don't see anything that says flyover there in the first year. I don't see flyover in this at all. The total cost of licensing agreement $130,389. Mayor Lozeau It is new flights every two years. First flight 2011. Alderman Deane But that is not captured in these costs though. Mayor Lozeau Yes it is. Alderman Deane Where is it listed? Mayor Lozeau I can't tell you where it is listed in here all I can tell you is that is what it is. Alderman Clemons I believe it is listed under change finder project because that is what is different every two years on this grid. Mayor Lozeau Schedule C? Finance - 10/06/10 Page 21 Alderman Clemons Correct. And the point of the flyover is to find changes. I am assuming that is what that means. Mayor Lozeau The premier neighborhood images, the elite neighborhood images, the community images ... Alderman Deane A flyover costs more than $8,000. We just approved a flyover that was a lot more than $8,000. It was separate from ... if I remember correctly we just had a flyover didn't we? Maybe Mr. Gabriel knows. Can we ask him? Mayor Lozeau We can certainly ask Mr. Gabriel if he is ready to contribute to this discussion. Is your question what we paid for the last time? Robert Gabriel We had a flight in '09. That was the last time we had a fly over. Mayor Lozeau Right. Robert Gabriel So in line with what the Mayor said, '10 no flyover, in FY11 flyover. Alderman Deane But the flyover isn't included in this. Robert Gabriel The flyover is included in this. Alderman Deane Where is that listed? That would be in year #3? Is first year this year? Mayor Lozeau Year #1 is 2011. Alderman Deane 2011 so it is next year. Mayor Lozeau That is the first flight. Finance - 10/06/10 Page 22 Alderman Deane First year, first image capture, that is 2011. So currently we don't have a contract in place with them or we do? Robert Gabriel We don't. Alderman Deane We don't okay so then the next year is 2012 and then in 2013, which would be year 3 right, 2014 ... Robert Gabriel I believe we are using the fiscal year Alderman Deane. Alderman Deane Oh you are using a fiscal year not a calendar year. Robert Gabriel I believe so. Alderman Deane So the flyover is that $8,174 item? Robert Gabriel I believe so. Alderman Deane That would be in fiscal year 2013. Robert Gabriel That is my understanding. Mayor Lozeau What we are committing to in this contract is the first two years at $45,000. That is what weare committing to. After that, years 3-6 we can say we have decided not to do it again if we choose to. This committal tonight is for that flyover and for the training and the pictometry on line that you saw used I believe last night when you had the discussion about the barn, you were able to see the archived images that showed the Sullivan Farm barn before it was fixed and then after it was fixed and you were able to see those changes. Alderman Pressly My question is related to that. I presume that all of this work is available to the public. Finance - 10/06/10 Page 23 Mayor Lozeau Yes. And this will allow for the pictometry to be on line so when you go on the GIS you can pull up 2006) you can pull up 2009 that sort of thing. Is there further discussion on this item? MOTION CARRIED R-10-63 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Ben Clemons Alderman Michael J. Tabacsko Alderman Jeffrey T. Cox Alderman Diane Sheehan Alderman Mary Ann Melizzi-Golja Alderman-at-Large Lori Wilshire RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $1,000,000 FROM THE U.S. ENVIRONMENTAL PROTECTION AGENCY INTO SPECIAL REVENUE ACCOUNT #371-7038 "EPA BROWNFIELDS REVOLVING LOAN FUND GRANT" MOTION BY ALDERMAN CLEMONS TO RECOMMEND FINAL PASSAGE ON THE QUESTION Alderman Deane Who has authority over this money? Mayor Lozeau The Board of Aldermen. Alderman Deane So the intended purpose is what? Mayor Lozeau It is the same funds that you have received over at least the last I think 6-8 years that I am aware of anyway when I was looking at this) to clean up Brownfields sites) to do testing in sites. It falls under Community Development I believe you know. Urban Programs, Deb Chisholm is the project coordinator for these funds, for applying for the funds and for working on projects that might be using some of the revolving loan funds. Alderman Deane So there is no way that we could ever change the purpose of the grant funds once they are received right! Mayor Lozeau No we can't. I think the federal government does a pretty good job tying up the strings pretty tightly. Alderman Deane On occasions they do. Finance - 10/06/10 Page 24 Alderman Pressly Do we occasionally get a report as to what projects the money is going to? Mayor Lozeau If you would like to see what projects the monies went to I am sure that those can be produced. Alderman Pressly Do they have a list now of how they want to use it? Mayor Lozeau I don't know that they have a list going forward for all of these dollars, but I can get you a list of what the dollars have been used for in the past. Alderman Pressly I don't need that I just want to make sure that they have a plan in mind as to how they are going to use the money. Mayor Lozeau Sadly we have more brownfields area than we would like. Is there further discussion on this item? MOTION CARRIED NEW BUSINESS - ORDINANCES - None DISCUSSION Alderman Pressly Madam Mayor I would like to thank you for color-coding the presentation. That really help. Thank you. I remember that it needed to be done, but the one who did the heavy lifting was your aldermanic manager who took care of making it happen and you are very welcome. Alderman Pressly It really does help I would think for everybody. Mayor Lozeau Good. Is there further discussion? Alderman Deane Thank you. I had requested a fee schedule from whoever answers the e-mails for the fees for the bank that we do business with charges. Like when we do wire transfers that is probably part of the motion tonight, if you or I went down to do a wire transfer we would pay anywhere from $20 to $25 if we were to wire money from say our local bank to a bank somewhere say in Florida that is not a local bank around here we would have to pay a substantial fee. I was wondering what our fee schedule was, if I could get a copy of what fees we are charged every time we do our transactions. Finance - 10/06/10 Page 25 Mayor Lozeau Well I know we had the fee schedule when we kept our banking with Citizens Bank. They provided that with their... Alderman Deane Did that come before us? Mayor Lozeau That was a while ago. I can't recall when exactly it was, but I can get you a fee schedule not a problem. Alderman Deane Thank you. Mayor Lozeau You are welcome. Is there further discussion? Alderman Deane Thank you for the map as well. Mayor Lozeau You are welcome. Alderman Deane I am looking forward to the little white dots being filled in with yellow marker. WARRANT MOTION BY ALDERMAN CLEMONS TO APPROVE WARRANT #6 IN THE TOTAL AMOUNT OF $22,927,090.65 OF WHICH $4,096,570.47 ARE ACCOUNTS PAYABLE, $9,490,781.39 ARE PAYROLL AMOUNTS, $682,691.94 ARE PREPAY AMOUNTS AND $8,657,046.85 ARE WIRE TRANSFERS MOTION CARRIED ADJOURNMENT MOTION BY ALDERMAN CHASSE TO ADJOURN MOTION CARRIED The Finance Committee meeting was adjourned at 7:37 p.m. Alderman-at-Large Ben Clemons Committee Clerk  City of ashua Central Purchasing SUSPENSION OF RULES 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 October 6, 2010 Memo #11-057 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: CITY HALL IMPROVEMENTS CHANGE ORDER #1 (VALUE: $37,102) ACCOUNT: 617-01 CIP - BUILDING MAINTENANCE AND GENERAL REPAIRS ACCOUNT BALANCE REMAINING AFTER PURCHASE: $37,683 The City Hall Building Improvements Construction Phase consists of Roofs Replacement, HVAC Upgrades and related Interior Finishing, Structural Work, Skylights, and Insulation & Air Sealing; for energy related bUilding improvements in its capital project. The project also includes a new Building Management Control System. Capital Improvement funds (617-01 account), and funds from the issuance of Bonds that was approved by the full Board of Aldermen through Resolution R-08-63 are being utilized for this project. The original contract with James J Welch was approved by this committee on September 7, 2010 and by the full Board of Alderman on September 15, 2010. Finance memo #11-039 dated September 2, 2010 was the communication for that award. The original not-to-exceed (NTE) amount was $1,127,425 before a negotiated differential of $75,000. The Change Order in front of you this evening addresses the repainting of the Cupola & Clock Tower which is in dire need of attention. The work needs to be completed before the new roof is in place, which is scheduled to begin this month. Because of time constraints required to perform the work JJ Welch was able to obtain 2 quotes from ualified firms as summarized below: Grou in A $37,102 Grou in B $51,762 Change Order NO.1 in the amount of $37,102.00 is for the following: Repainting of Cupola & Clock Tower $5,100.00 Scaffolding & Staging $22,684.00 Project Requirements $4,080.00 General Conditions $5,238.00 Attached for your review are JJ Welch project communication, paint specifications, and cost breakdown detailing the scope of work and quote definition. The City Hall Building Manager, Financial Services Division, and this Office request your agreement to authorize Change Order #1 to the contract with James J Welch, Salem, MA for a net change in an amount not-to-exceed $37,102.. Approval will result in a new contract value of $1,089,527. Funding is available through account 617-01 Capital Improvements - Building Maintenance and General Repairs. Respectfully, i!' /-, (/Lv't..:,,'l Robert Gabriel ! Purchasing Manager Cc: J. Griffin J. Hunnewell D. Bryson TJI D. Fredette  _" . .__. ... ??~~.~~L~_s"~.~.~~~~,_~~.1~~~.~~gJ.:?!.f?. Tel. (978) 744-9300 Fax (978) 744-6463 Project: Nashua City Hall Building Improvements Date: 01 October 2010 Address: 229 Main Street Estimator: SAM Nashua, NH 03060 COR 002 - Repainting of Cupola & Clock Tower  Project: Nashua City Hall Building Improvements Date: October 01, 2010 Address: 229 Main Street Nashua, NH 03060 COR 002 - Repainting of Cupola & Clock Tower _ - , ~ _ ~"l11~~t _ (SI ' D~scription of Work Qty Unit 'Un~t Cost ' Total Cost, ~ , ~ - ~ , - - -~ - ~} 01000 Project Requirements Public Safety & Site Maintenance 64 MH $45,00 $2,880 Temporary Barricades & Pedestrian Controls 150 LF $8,00 $1,200 Debris Disposal -- (Dumpster) By Owner Project Requirements Total $4/080 01600 Scaffolding & Staging Subcontractor Proposals: Seacoast Scaffold & Equipment, Corp, LS $22,684,00 $22,684 New England Scaffolding, Inc. LS $24,624.00 Scope of Work Building Exterior Scaffolding, Planking, Guard Rails, & Stairs Material Rental Fee -- (1 Month) 3,650 SF $1.50 Installation of Scaffolding System & Debris Netting 240 MH $45.00 Dismantling 160 MH $45.00 Trucking 2 DAY $175.00 Scaffolding & Staging Total $22/684 09900 Painting Subcontractor Proposals: Spurling Painting & Remodeling, LLC 1 LS $5,100,00 $5,100 M&L Maintenance 1 LS $17/829.00 Scope of Work Power Wash to Remove Chalking & Dirt 16 MH $55.00 Wire Brush & Scrape Peeling Paint Areas 32 MH $40.00 Prime Paint All Exposed Wood & Metal 24 MH $45.00 Two (2) Finish Coats on Cupola & Clock Tower Surfaces 96 MH $45.00 Painting Total $5/100  roject ommunicati n Company James J. Welch PC Number: 0030022 Address Date issued 9/30/10 27 Congress Street Salem, MA 01970 DUE DATE 10/04/10 Contact Sen Blankinship Phone 978-744-9300 x116 The purpose of this communication: REASON: D Request for Information o Site Condition [8J Change in Scope of the Work D Inspector request D Request for Proposal C8J Owner Change D Transmittal o Design Clarification D Others!-- _ o Other _ Reference Data Spec/Drawing/Sketch No. Location: City Hall Cupola and Clocktower As requested by the owner on 9/21/10, we are sUbmitting a quote to paint the City Hall's cupola and clocktower (see attached COR 002) In lieu of oil based exterior paint, we have based our quote on paint products recommended by the Sherwin Williams Rep, as listed below: Exterior Finishes tin and copper Primer: B66W0031 0 - Pro Industrial Pro-Cryl® Universal Primer Off White need to remove loose paint and chalky, clean dull and dry Finish: B66W00351 - Sher-Cryl HPA High Performance Acrylic Semi-Gloss Coating Extra White Wood Primer: Y24W08020 - Exterior Oil-Based Wood Primer White remove loose paint Finish: B66W00351 - Sher-Cryl HPA High Performance Acrylic Semi-Gloss Coating Extra White Work having a cost implication shall not proceed without the Owner's approval. Project Manager ConlFactorNendor Architect Owner ... '. ...... , Name: David Bryson Name: James J. Welch Name: Name: Sig. Sig. Sig. Sig. Date: Date: Date: Date: SURFACE PREPARATION 1) Aluminum Remove all oil, grease, dirt, oxide and other foreign material by cleaning per SSPC-SP1, Solvent Cleaning. . 2) Copper Remove all oil, grease, dirt, oxide and other foreign material by cleaning per SSPC-SP 2, Hand Tool Cleaning. 3) Wood (Exterior) Must be clean and dry. Prime and paint as soon as possible. Knots and pitch streaks must be scraped, sanded, and spot primed before a full priming coat is applied. Patch all nail holes and imperfections with a wood filler or putty and sand smooth. END OF SPECIFICATION SCHEDULE Exterior Finishes tin and copper Primer: 866W00310 - Pro Industrial Pro-Cryl® Universal Primer Off White need to remove loose paint and chalky, clean dull and dry Finish: B66W00351 - Sher-Cryl HPA High Performance Acrylic Semi-Gloss Coating Extra White Wood Primer: Y24W08020 - Exterior Oil-Based Wood Primer White remove loose paint Finish: 866W00351 - Sher-Cryl HPA High Performance Acrylic Semi-Gloss Coating Extra White END OF SECTION  CHARACTERISTICS SPECIFICATIONS Steel, waterborne topcoat: Steel 1Aluminum 1 Galvanized: Pro Industrial Pro~Cryl Universal 1 ct. Pro Industrial Pro-Cryl 1 ct. Pro Industrial Pro-Cryl Primer is an advanced technology, self Universal Primer Universal Primer cross-linking acrylic primer. It is rust in- 1-2 cts. Pro Industrial 0 VOC Acrylic Acceptable topcoats for: hibitive and designed for both construc- or Sher-Cryl HPA Light Service: tion and maintenance applications. It can or Pro Industrial Multi-Surface 1-2 cts. Metalatex Semi-Gloss be used as a primer under water-based Acrylic or Pro Industrial Industrial or solvent-based high performance top- OTM Acrylic Coating Enamel 100 coats. or Metalatex Semi-Gloss or Industrial Urethane Alkyd • Rust inhibitive or Pro Industrial Hi-Bild Moderate Service: • VOC compliant Waterbased Epoxy 1-2 cts. Pro Industrial 0 VOC Acrylic • Single component or WB Industrial Enamel or Sher-Cryl HPA • Early moisture resistant Steel, solvent borne topcoat: or DTM Acrylic Coating 1 ct. Pro Industrial Pro-Cryl or Steel-Master 9500 • Fast dry Universal Primer or Hydrogloss • Low temperature application 1-2 cts. Pro Industrial High Perfor- Severe Service • Interior and exterior use mance Epoxy 1-2 cts. Pro Industrial Hi-Bild • Suitable for use in USDA inspected fa- or Sherthane 2K Urethane Waterbased Epoxy cilities or Poly-Lon HP Polyurethane or Acrolon 218 HS Polyurethane or Tile-Clad High Solids or Hi-Solids Polyurethane Color: Off White, Gray, Red Oxide or Waterbased Acrolon 100 Recommended Spread Rate per coat: Wet mils: 5.0 - 10.0 System Tested: (unless otherwise indicated) 1 , I I' I , ,. Dry mils: 2.0 - 4.0 OTC Yes LEEO®09 CI Yes Substrate: Steel Coverage: 156 - 312 sq ft/gal SCAQMO Yes LEED®09 NC Yes approximate Surface Preparation: SSPC-SP10 CARB Yes LEED®09 CS Yes NOTE: Brush or roll application may require 1 ct. Pro Industrial Pro-Cryl Universal Primer MPI S ec# 107 LEEO®09 S Yes multiple coats to achieve maximum film 1 ct. Sher-Cryl High Performance Acrylic NAHB Yes thickness and uniformity of appearance. Drying Schedule @ 6.0 mils wet @ Adhesion: Moisture Condensation Resistance: 50% RH: Method: ASTM 04541 Method: ASTM 04585, 100°F, 1250 40°F 77°F 120°F Result: 500 psi hours To touch: 2 hrs 40 min 20 min Result: Passes Tack free: 8 hrs 2 hrs 1 hr Corrosion Weathering: To recoat: 16hrs 4 hrs 2 hrs Method: ASTM 05894,10 cycles, Pencil Hardness: To cure: 45 days 30 days 14 days 3360 hours Method: ASTM 03363 Drying time is temperature, humidity, and film thick- Result: H Result: Passes ness dependent. Finish: Low sheen Flash Point: >200°F, Seta Flash Direct impact Resistance: Salt Fog Resistance: Shelf Ufe: 36 months, unopened Method: ASTM 02794 Method: ASTM B117, 1250 hours Store indoors at 40°F to 100°F. Result: >140 in. Ibs. Result: Passes Tinting: 00 not tint B66W310 (may vary by color) Dry Heat Resistance: Provides performance comparable to vac (EPA Method 24): Unreduced: Method: ASTM 02485 products formulated to federal specifica- <100g/L; <0.83 Ib/gal Result: 200°F tion: AA50557 and Paint Specification: Volume Solids: 39% ± 2% SSPC-Paint 23. Weight Solids: 53% ± 2% Flexibility: 0 Weight per Gailon: 10.81b Method: ASTM 0522, 180 bend, 1/4" mandrel Result: Passes i;/lIl;lr;iI<~xl-d;l<:JI~ lIi: 3/2010 www.sherwin-williams.com continued on back PRO INDUSTRIAL ™ PRO-CRYL® UNIVERSAL PRIMER SURFACE PREPARATION APPLICATION WARNING! Removal of old paint by sand- Refer to the MSDS sheet before use ing, scraping or other means may gener- ate dust or fumes that contain lead. Ex- Temperature: 40°F minimum posure to lead dust or fumes may cause 120°F maximum brain damage or other adverse health ef- (air, surface, and material) fects, especially in children or pregnant At least 5°F above dew point women. Controlling exposure to lead or Relative humidity: 85% maximum other hazardous substances requires the use of proper protective equipment, such The following is a guide. Changes in pres- as a properly fitted respirator (NIOSH ap- sures and tip sizes may be needed for proved) and proper containment and proper spray characteristics. Always cleanup. For more information, call the purge spray equipment before use with National Lead Information Center at 1- listed reducer. Any reduction must be 800-424-LEAD (in US) or contact your compatible with the existing environmen- local health authority. tal and application conditions. Surface must be dry and in sound condi- tion. Remove oil, dust, dirt, loose rust, Reducer/Clean Up: Water peeling paint and other contaminants to ensure adequate adhesion. Airless Spray Pressure 2000 psi Do not use hydrocarbon solvents for Hose 1/4" 10 cleaning. Tip .015" - .019" Filter 60 mesh Iron and Steel: Reduction Not recommended Minimum surface preparation is Hand Tool Cleaning per SSPC-SP2. Remove Conventional Spray all oil and grease from the surface per Gun Binks 95 SSPC-SP1. For better performance, use Fluid Nozzle 66 Commercial Blast Cleaning per SSPC- Air Nozzle 63PB SP6. Atomization Pressure 60 psi Fluid Pressure 25 psi Aluminum: Reduction As needed up to 5% by volume Remove all oil, grease, dirt, oxide and other foreign material per SSPC-SP1. Brush Brush Nylon/Polyester Galvanizing Reduction Not recommended The surface should be weathered for 6 months prior to painting. Remove all oil Roller and grease per SSPC-SP1. Rusty galva- Cover 3/8" woven with phenolic core nizing requires a minimum of Hand Tool Reduction As needed up to 5% by volume Cleaning per SSPC-SP2. If specific application equipment is not Previously Painted Surfaces: listed above, equivalent equipment may If in sound condition, clean the surface be substituted. of all foreign material. Smooth, hard or glossy coatings and surfaces should be CLEANUP INFORMATION dulled by abrading the surface. Apply a test area, allowing paint to dry one week Clean spills and spatters immediately with before testing adhesion. If adhesion is soap and warm water. Clean hands and poor, or if this products attacks the previ- tools immediately after use with soap and ous finish, removal of the previous coat- warm water. After cleaning, flush spray ing may be necessary. If paint is peeling equipment with Mineral Spirits to prevent or badly weathered, clean surface to rusting of the equipment. Follow sound substrate and treat as a new sur- manufacturer's safety recommendations face as above. when using Mineral Spirits. The information and recommendations set forth in this Product Data Sheet are based upon tests conducted by or on behalf of The SheMiin-Wiliiams Company_ Such information and recommendations set forth herein are subject to change and pertain to the product offered at the time of publication. Consult your SheMiin-Wiliiams representative to obtain the most recent Product Data Information and Application Bulletin.  Protective LTM & HIGH PERFORMANCE ACRYLIC Marine B66-300 SERIES Coatings 866-350 SERIES GLOSS SEMI-GLOSS Revised 2/10 PRODUCT INFORMATION 1 26 PRODUCT DESCRIPTION RECOMMENDED USES SHER-CRYL HPA is a new technology, ambient cured, one compo- For use over prepared: nent acrylic coating with superior exterior performance properties. • Steel • Galvanizing • Wood Provides performance comparable to high performance solvent • Aluminum • Concrete • Masonry • Zinc rich primers based coatings such as urethanes and epoxies. • Chemical resistant Examples: • Superior color and gloss retention • Buildings • Storage Tanks • Water treatment plants • Outstanding early moisture resistance • Machinery • Equipment • New Construction • Power plants • Piping • Structural Steel • Flash rusUearly rust resistant • Select Marine Structures • Low odor, low VOC • Corrosion resistant • Suitable for use in USDA inspected facilities • Fast dry ° Can be used as a dryfall coating under certain environmental • Outstanding application characteristics conditions (see Application Bulletin) • Conforms to AWWA 0102-03 OCS #3 • Acceptable for use in high performance architectural applications PRODUCT CHARACTERISTICS · Acceptable for interior use / drywall • Conforms to MPI #'s 154 & 164 (Gloss); 141,153, & 163 (Semi- Finish: High Gloss or Semi-Gloss Gloss) • Complies with performance criteria of SSPC Paint 24. Color: Wide range of colors available PERFORMANCE CHARACTERISTICS Volume Solids: 38.5% ± 2%, Ultra White Substrate*: Steel Surface Preparation*: SSPC-SP10 Weight Solids: 51% ± 2%, Ultra White System Tested*: 1 ct. Sher-Cryl HPA @ 3.0 mils (75 microns) vac (EPA Method 24): <200 giL; 1.66 Iblgal *unless otherwise noted below Recommended Spreading Rate per coat: Test Name Test Method Results Minimum Maximum Adhesion ASTM D4541 946 psi Rating 9 per ASTM Wet mils (microns) 6.0 (150) 10.0 (250) Corrosion ASTM D5894, 10 D610 for rusting; I Dry mils (microns) 2.5 (63) 4.0 (100) Weathering (with Pro-Cryl Primer) cycles, 3,360 hours Rating10 per ASTM -Coverage sq ftIgal (m 2 /L) 154 (3.8) 247 (6.0) . D714 for blistering Theoretical coverage sq fUgal (m 2 /L) @ 1 mill 25 microns dft 616 (15.1) Direct Impact ASTM D2794 , >100 in. Ibs. Resistance NOTE: Brush or roll application may require multiple coats to achieve maximum film thickness and uniformity of appearance. Dry Heat Resistance i ASTM D2485 300°F (149°C) Exterior Durability • 3 years, 45° South Excellent Drying Schedule @ 7.0 mils wet (175 microns): ASTM D522, 180° Flexibility Passes @ SO°F/10°C o @ 77°F/2S C @ 120°F149°C bend, 1/8" mandrel 50%RH Rating 9 per ASTM Humidity ' ASTM D4585, 1,250 D1654 for corrosion To touch: 1 hour 30 minutes 5 minutes Resistance (with hours ; Rating 10 per ASTM To handle: 8 hours 5 hours 15 minutes Pro-Cryl Primer) D714 for blistering To recoat: 8 hours 5 hours 15 minutes Pencil Hardness ASTM D3363 '28 To cure: 30 days 30 days 30 days Rating 9 per ASTM Drvina time is temnerature humiditv. and film thickness dependent. Salt Fog ASTM 8117, 1,250 D1654 for corrosion Resistance (with Shelf Life: 36 months, unopened hours ; Rating10 per ASTM Store indoors at 40°F (4.5°C) to Pro-Cryl Primer) D714 for blistering 100°F (38°C) ASTM D2246, 10 Flash Point: >230°F (110°C) PMCC, mixed Thermal Cycling Passes cycles Reducer/Clean Up: Water Provides Qerformance comcf.arable to rroducts formulated to fed- eral specification: AA5057 ,and Pain Specification: SSPC-Paint 23 and 24. . Meets or exceeds performance of MIL-PRF-24596A Flame Retardant Latex. www.sherwin-williams.com/protective continued on back