Finance Committee

FINANCE COMMITTEE FEBRUARY 5, 2014 7:00 PM Aldermanic Chamber ROLL CALL PUBLIC COMMENT COMMUNICATIONS 1. From: Robert Gabriel, Purchasing Manager Re: Purchase of 2014 Ford Police Interceptor Utility All Wheel Drive Vehicles Requested by Nashua Police Department (Value: $225,605); Fund: Capital Equipment Reserve Fund Accounting Classification: 81 Capital Outlay; Balance After Purchase - $3,823,550 2. From: Robert Gabriel, Purchasing Manager Re: Purchase of 2014 Equipment and Installation into the Ford Police Interceptor Utility All Wheel Drive Vehicles Requested By Nashua Police Department (Value: $57,735); Fund: Capital Equipment Reserve Fund; Accounting Classification: 81 Capital Outlay; Balance After Purchase - $3,765,850 UNFINISHED BUSINESS - None NEW BUSINESS - None DISCUSSION RECORD OF EXPENDITURES PUBLIC COMMENT POSSIBLE NON-PUBLIC SESSION ADJOURNMENT  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 January 28, 2014 Memo #14-092 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: PURCHASE OF 2014 FORD POLICE INTERCEPTOR UTILITY ALL WHEEL DRIVE VEHICLES REQUESTED BY NASHUA POLICE DEPARTMENT (VALUE: $225,605) FUND: CAPITAL EQUIPMENT RESERVE FUND ACCOUNTING CLASSIFICATION: 81 CAPITAL OUTLAY The Nashua Police Department (NPD) is requesting to replace nine (9) vehicles with the 2014 Ford Police Interceptor Utility All Wheel Drive Marked Vehicles. These units will replace the vehicles listed below and are on the department's current vehicle replacement schedule. The listed mileage Is as of January 28, 2014 and will increase by time of trade. YEAR UNIT# PLATE # Make/Model VIN# MILEAGE 2011 6 G08657 FORD/CROWN VIC 2FABP7BV7BX160036 96,641 2011 10 G11730 FORD/CROWN VIC 2FABP7BV9BX160037 104,466 2011 13 G11728 FORD/CROWN VIC 2FABP7BV2BX160042 91,439 2011 16 G16165 FORD/CROWN VIC 2FABP7BV2BX160039 109,406 2011 20 G04216 FORD/CROWN VIC 2FABP7BV0BX160038 108,631 2011 22 G01681 FORD/CROWN VIC 2FABP7BV0BX160041 97,343 2011 17 G12870 FORD/CROWN VIC 2FABP7B V4AX126196 89,696 2011 5 Totaled FORD/CROWN VIC 2FABP7BV9BX160040 99,891 2011 7 Totaled FORD/CROWN VIC 2FABP7BV1AX140248 45,113 Pursuant to NRO § 5-84 (A)(3), the replacement vehicle will be purchased through the State of Massachusetts Greater Boston Police Council (CBPC) Contract #GBPC2013. The items offered under this program have been competitively bid and subsequently awarded under Massachusetts General Laws, Chapters 30B and 7, Section 22B. Additionally, State of New Hampshire contracts were investigated prior to determining this to be best value. The new 2014 Ford Police Interceptor Utility all wheel drive vehicle includes all major standard equipment and the following listed option package, as well as one owner's manual. The options include color light ice blue and two tone per Nashua Spec., 3.7 LV-6 EFI Engine, 6 Speed Automatic Transmission, Power windows, door locks, 18" wheels, adjustable steering wheel, dual front air bags, all wheel drive option, 1A front headlight housing pre-drilled, dark car feature-courtesy lamp disable, rear window power delete, driver operable, dome light red/white in the cargo area, spot light - driver side - LED bulb, rear view camera, sync voice activated communications system for camera, key alike, reverse sensing system, heated mirrors, and noise suppression bonds. M-H-Q quote dated December 2013 is attached for your review showcasing the features and options of the new vehicle. This purchase was approved by the CERF committee during the December 19,2013 meeting. The Nashua Police Department, NPD Fleet Supervisor, Board of Police Commissioners, and this Office recommend the purchase through Massachusetts State Contract #GBPC2013 in the amount of $225,605 to M-H-Q Municipal Vehicles, Marlboro MA. Respectfully, Robert Gabriel Purchasing Manager Cc: J. Griffin B. Sojka S. Hammond J. Seusing K. Smith D. Fredette T H E NEXT-GENERATION POLICE INTERCEPTORS O N E PURPOSE: YOURS. Police Interceptor Sedan' Dimensions Police Interceptor Utility 1 Dimensions EXTERIOR (ml INTERIOR (inj EXTERIOR (in.) INTERIOR (in.) A. Leimih Front A. Length Front B. Wdeolbâsèl Head roorçijH B Wneetunse^B C, Vaiòli) - Excluding mirrors Shoulder zoom C. Width - Including m rro: Shoulder room Including miioiG H¡p r o o m Including.m rrn:: Hip runrri Leg room I ÌG9.1 CAPACITIES (cu. (I) CAPACITIES (r.u It.) Pa^ngar vo'ume Head room ¡g¿tS5eng-.'r volume Headroom Cargo volume - maximum Shoulder room. Cñipó yal'.imc -'" ¿f Shoulder room TolalüTlenor.volume Hip room HaHÍna^unl rov Hip room Ißohind m.irire.V Le 3 room Tot al .interi ur'vöjümcl Fuel (gal.) n e — M 3.5L EcoBoost™ UC — a . 1 — M i r i ^ « Horsepower (hp © rpm) 355+ @ 5,600- _ Torqué (lb-(l. (§ rpm) 350 © l.SaO-5,g50: Compression ratio^j Comprc^s'on ratio M 'i.mum (uel octane Unloaded' M-nimum fuel octal!! Unlead*d| Baîlery - Amp fiou's/ IteVrrr- Batlury - AmSioursTJI ';B/?5Q Cold cranking amps (CCA) Cold cranking amps'(CCA) OiivelrairiïÉ awd.'FWH Dri'^ctrain AWO/FWD ® " ' — - fw I V * AWD 3.EL Ti-VCT V6 FFV • FWD 3 5L EcoBoost Vfi • AWD '.3.7L Ti-VCi VË FFV • AWD malSHE 6 Speed Aulamalict^.' 6-Spoéd AulomatiuBj . G-Spoegftutnmalic • • H I 1: V I MIX Paper from FLEET responsible san fee s j FSC FSC4, C002206 North American Fleet, Loase & Remarketing Operations ... . (02011 Ford Motor Compaq • NGPI2-V2 • fleel.lord com • 1,800.3-1,FLEtT • FordPolicelnlcrceplor.com Punted in USA. Beoñc recycle.• 'Launches laie 20H. 'Pfel.ni'naryspccií.ciÍjP^B üñ tures shown njû/ bo offered nnìyiaco.^bin^tìofi ¿'.¡IH o:Iîc; oplrorts or ou^cn! to ñnd »11 ion v1jrrin gTpqírj~e rñejVisof I ^'l _ ,1.:..—t . . i i jH j— ^ J-- Jr*.. Orrfiyr.G' .i--- 0| FtjbrTTrTry $01!. IVíSívTfig pyblical'dnóf l »r. calaiogTccjoin jjü'j ¡li. Fo: n>o7ô i.'i(cíTmatroVcrTflri,:mceTuc* jw.:h o.- wí'.IkTj: R£>C," vjsíI IJeut fmdccm. RmpcrSbe 1h¿i oven Ponced techn4ology can noi overeóme the oí physics. Il p aW.ys poss ile to Iq'e c!o nncf?¡mdíue uí lo a in _ ai o driver inpy! für Ihe isco^n:? ve!iappropri » tjA cU Vyf» wo.jr your sj!rIbsli"and fotlg.v ns. j warning l^bel instruction's" SYNC: Driving while distracted can result ¡n loss oí vehicle corsoi Only use mofflo phones and olher devices, even wi,hwvoi henceitC^m^ds, is caie lo do ¿o • Fur m^^^ormatian. eOórtí cSn-L Fotd Motor Company re^^^^hc right lo change produci^f^^^^^o^s^j^^/^^^^^^^^^^i^^^^O^^^ Dear Mr Kieckhafer: The first year of the new, reirivigorated Greater Boston Police's (GBPC) Collective Purchasing Program is drawing to a close. With it, all the new I aw Fnforcement Vehicles & Equipment contracts will expire on December 31, 2013 pending the Metropolitan Area Planning Council's (MAPC) decisions to extend the contracts for calendar year 2014. MAPC is extending the contracts temporarily for three months through Match 31, 2014 pending performance reviews to ensure a) vendors are in compliance with all contract obligations such as reporting orders in a timely manner, publishing catalogs, providing accurate price quoting, etc. and, b) buyers are not reporting any consistent, customer service problems or other issues that veridois are failing to address. If after the performance review, it is clear that 3 vendor is both a) in compliance with its contractual obligations or is closely working with MAPC to 'cure' any problems and b) receives uniformly good reviews from buyers, its contract(s) will be extended through December 31, 2014. We believe this course will allow us to perform thorough reviews and leaving no 'gaps' or lags in the contract terms. Please accept this letter as formal notifiestion that MAPC is temporarily extending its contract with MHQ through March 31, 2014 We wish you well and thank you for your interest in scrv.ng the members of the GBPC Respectfully, Stephen J. Daly Director of Mumopai Governance Metropolitan Area Planning Council M e â s e IJt! dij / l i t ; J ,*i<ii it it? M^-Sdc. tL'ïtfiW S u u t i i a r v ûf s^a! . • '.: i',-. * i: - » i • .. .L . If ». s w i ! -.1J , i.B'JïiUi*. :. Li ... Ht Lôv/. M G L C 66 S io ?  MH& VC Mir ». 1-0 « «¡(JUIPMTMT • ri December, 2013 City of Nashua Nashua Police Department Attn. Mr. Brian Sojka Please find below a budget quote for A Ford Police Interceptor Utility FWD per the Greater Boston Police Council Contract RFP # GBPC 2013 - Law Enforcement Equipment Ford" One Stop Shop". m.g l C,3db appnes to Ihe procurement of alt commodities quoted Greater Boston Police Coundl contract Hems have been collectively purchased pursuant (o M.G.L. c 30B sec 1c and M G L c 7 sec. 22B The governmental body Is responsible to determine Ihe applicability of M.G.L. c 30B to off contract items, including, but not limited to oil contract Hems lhal have already been properly procured under M G l . c SOB sec. 1c and M G L. c. 7 sec. 22A (purchases from a vendor on a contract with the Commonwealth), other contracts procured under M G L c 30B sec 1c and M.G.L. c.7 sec 22B. or any M.G.L. c. 30B contract between Ihe vendor and Ihe junsdiclion AH off contract items must be procured under M.G.L. c. 30B. Item # Per Vehicle (9) Vehicle Total 2013 or Current Ford Utility Police Interceptor FWD $ 24,170.00 $ 217,530.00 Light Ice Blue no charge no charge 3.7 L V-6 EFI Engine included included 6 Speed Automatic Transmission included included Power windows . Door locks included included 18" Wheels included included Adjustable Steering Wheel included included Dual Front Air Bags included included All Wheel Drive option $ 1.150.00 $ 10,350.00 1A Front Headlight housing Predrilled $ 118.00 $ 1,062.00 Dark Car Feature - Courtesy Lamp Disable $ 19.00 $ 171.00 Rear Door Handles and Rear Locks In-op $ 33.00 $ 297.00 Rear Window Power Delete, Driver Operable $ 24.00 $ 216.00 Dome Light Red / White in the Cargo Area $ 47.00 $ 423.00 Spot light - Driver Side - LED Bulb $ 371.00 $ 3.339.00 Rear View Camera $ 230.00 $ 2.070.00 Sync Voice Activated Communication Sys (Required for Camera ) $ 277.00 $ 2.493.00 Key Alike (1284X) $ 47.00 $ 423.00 Reverse Sensing Sys $ 259.00 $ 2,331.00 Heated Mirrors ( Non Bliss) $ 56.00 $ 504.00 Noise Suppression Bonds $ 94.00 $ 846.00 Paint Two Tone Per Nashua Spec CC ( Utility) $ 1.150.00 $ 10,350.00 Contract Total: $ 28,045.00 Non-contract Items. Non-contract sub total: Total: Budget per Vehicle $ 28.045.00 $ 252,405.00 Less Trades of 2011 Ford Crown Victoria {$4,000 00) 2011 Ford Crown Victoria (£¿.000.00) 2011 Fond Crown Victoria {$4,000 00) 2011 Ford Crown Victoria ($4,000.00) 2011 Ford Crown Victoria ($4 000.00) 2011 Ford Crown Victoria ($4,000.00) 401 Elm Street Marlborough. MA 01752 Nashua PD -MAPC 2013 MAPC Interceptor Utility Ice blue • 12-16-13  MHO VCHIVLCu • CQUIPMEKT • Oi AH Pg2 2010 Ford Crown Victoria ($2,800 00) Net Budget Total for 9 Vehicles $ 225,605.00 Sincerely, David Breen MHQ Sales * The City of Nashua must be a current member of the Greater Boston MAPC organization to purchase vehicles from their contact list, if you need an application or further information, please visit their website at www.mapc.org 401 Elm Street Marlborough, MA 01752 Nashua PD MAPC 2013 MAPC Interceptor Utility Ice blue • 12-16-13  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 January 28. 2014 Memo #14-097 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: PURCHASE OF 2014 EQUIPMENT AND INSTALLATION INTO THE FORD POLICE INTERCEPTOR UTILITY ALL WHEEL DRIVE VEHICLES REQUESTED BY NASHUA POLICE DEPARTMENT (VALUE: $57,735) FUND: CAPITAL EQUIPMENT RESERVE FUND ACCOUNTING CLASSIFICATION: 81 CAPITAL OUTLAY In conjunction with the Nashua Police Department's requests to replace nine (9) vehicles with the 2014 Ford Police Interceptor Utility All Wheel Drive Marked Vehicle, the vehicles will require equipment to safely outfit the vehicles to function as a patrol vehicle. For this specialty service quotes were received from three vendors for department specified equipment from the following vendors. Vendor Location Amount Imperial Municipal Partners Milford. MA $57,735 Adamson Industries Haverhill, MA $58,768 M-H-Q Municipal Headquarters Marlborough, MA $63,804 Quote #NPD1914 dated January 9, 2014 from low bidder Imperial Municipal Partners detailing the items associated with this request is attached for your review. This purchase was approved by the CERF committee during the December 19, 2013 meeting. The Nashua Police Department, Fleet Supervisor, Board of Police Commissioners, and this Office recommend the purchase in the amount of $57,735 to low bidder Imperial Municipal Partners, Milford, MA. Respectfully, a . Robert Gabriel Purchasing Manager Ce: J, Griffin B. Sojka S. Hammond J. Seusing K. Smith D. Fredette  Nashua Police Department Ford Police Interceptor Utility Equipment and Installation 15-Jan-14 Vendor Location Amount Comments: 1 Imperial Municipal Partners Mi (ford, MA $57,735 2 Adamson Industries Haverhill, MA $58,768 Vendor does not meet specification: Code 3 is the required brand of light bar, and Adamson will not provide quote for Code 3 brand products 3 M-H-Q Municipal Headquarters Marlborough, MA $63,804  Page 1 of 2 A f . & l Jeep Quote Date: 1/9/2014 IMPERIAL MUNICIPAL PARTNERS Quote #: NPD 1914 154 East Main St, (Rte. 16}, Milford, Mass. • 508-422-1000 Customer ID: Temts: To: Nashua Police Department Bnan Sojka Palher Drive Nashua, NH 03062 Salesperson: 603-594-3500 Description Unit Pricc Line Tot.it PURCHASE & INSTALLATION OF THE FOLLOWING ITEMS IN 6,415.00 $ 67,735.00 CUSTOMER PROVIDED VEHICLES: Purchase Nine (9) Whelen Llghtbar Strap Kits SSTPKT83 S Purchase Eighteen (18) Code 3 HB6PAKP(W 5 Purchase Eighteen (18) Wheien Vertex Red VTX609R $ Purchase Nine (9) Ciladef-EXI $ Purchase Flhy-four (54) Code 3 XT4BB-CT Modules Purchase Nine (9) CELS Controllers Purchase Nine (9) Federal Signal ES100 Speaker Purchase Nine (9) Speaker Bracket ESBEXP07 Purchase Nine (9) Havis Console C-VS-130B-INUT Purchase Nine (9) Havis Armrest C-ARM-103 Purchase Nine (9) Havis Cupholders C-CUP2-I Purchase Nine (9) Havis Filler Rate w12 mlc clips C-FP4-MC2 Purchase Nine (9) Havis Mic Clips - C-MC Purchase Nine (9) Havis Mlc Clip Brackets - C-MCB Purchase Nine (9) Havis Brackets - C-EB40-WS2-1P Purchase Eighteen (18) Havis Brackets - C-EB 2 5 3" Purchase Eighteen (18) Rller Plate - C-FP-3 $ Purchase Nine (9) Premlun Computer Mounts - PKG-PSM-253 S Purchase Nine (9) Laptop Mounls - UT-101 S $ Purchase Nine (9) Setina i 0 V S - PK0439ITU12SCA Purchase Nine (9) Pro-gard S4702UINT13 $ Purchase Nine (9) Pro-gard FP47UINT13 s Purchase Nine (9) Setlna Window Bars - WK05141TU12 s Purchase Nine (9) Havis - C TTP INUT1 s Purchase Nine (9) Havis Cargo Plate KNM01029K4 s Purchase Nine (9) Pro-gard Airbag Switch US2CDACPP 5 Purchase Nine (9) Customer Graphic Packages S s Imperial Municipal Partners 154 East Main St Milford, MA 01757 Office: (508)422-1000 Fax:(508)634-9808  Page 2 of 2 % INSTALL SUPPLIED CUSTOMER EQUIPMENT s $ Nine (9) Ughlbars Nine (9) Siren/Switching s Eighteen (18) Department radios, antenna & cables s $ Eighteen (18) Front Hideaways in headlights set to vug wag Nine (9) Radar units $ $ Eighteen (IB) Life Hammers Thirty-six (36) Door Shields s s Special Instructions: Subtotal $ 57,735.00 Cusrom or Special Orrirr- aie non-nlundntuc. Sales Tax Product Returns. Paris may be returned within 30 days for any reason. All returns must Grand Total S 57,735.00 be In original, unopened manufacturers packaging with all accessories, Instructions and warranty cards. A 25% restocking fee may apply. Thank you for your business Have an Imperial Day! imperial Municipal Partners 154 East Main St Milord, MA 01757 Office: (508)422-1000 Fax; (508) 634-9606