Hunt Building Board of Trustees

The Hunt Building Minutes March 1, 2011 4:00 pm Meeting started at 4:08pm In attendance: Joy Barrett, Carolyn Mortellaro, Frank Mellen, Marilyn Solomon, Scot Weisman, Rosalie McQuaid, Alderman LaRose, Judy Carlson from the Friends of the Hunt Correspondence: Thank you to Alicia McCoy (Stroll Volunteer) was returned. Carolyn Will double check with Liz $45.00 from royalty from the book sold at the SNHMC $100 from Nashaway Womans Club. Will be placed into the Memorial Fund Motion to accept Correspondence made by Marilyn, seconded by Frank. All in favor. Motion carries. Secretary’s Report: Motion to accept February 2011 made by Rosalie, seconded by Frank. All in favor. Motion carries. Treasurers Report: January 2011 6006 Hunt Bldg. Charitable $267.58 Hunt Building Rental Income $2,550.00 Hunt Building Budget $10,083.69 – left (69%) $22,575.31 – used Hunt Memorial Fund $27,300.00 Ella Anderson Trust $2,313.57 Motion to accept February 2011 Financials made by Joy seconded by Scot. All in favor. Motion carries. Request to put the budget together for next year. Rose will create a proposed budget 2011/2012and email the board of trustees the proposed budget. Board members will have a few days to look it over and get back to Rose about any changes, suggestions, etc. In an email and at the next board meeting we will take a roll call vote to approve. Administrator’s Report: Mail is being held 99% of the building is empty Motion to accept Administrator’s Report made by Joy, seconded by Marilyn. All in Favor. Motion carries. Maintenance Report: No maintenance report this month. Page 1 of 2 Status of Renovations: Bid deadline is March 14th. Ethan will have more information by the 16th. Few walkthroughs Events: No events this month and no fundraising. Fundraising: No fundraising to report this month. Friends of the Hunt: $260 for the 501c3 application….under budget. Judy attended a grants seminar. They mentioned we should apply for the Moose Plate Funds up to $20,000 (Only one funding cycle per year). We need to have the door design approved by the HDC. Old Business: Role of the Friends with the Board of Trustees of the Hunt. Carolyn will schedule a meeting with Charlie. Form a committee with Friends and trustees for an event for the reopening of the building. (Charlie) New Business: We will move our meetings to a general consent agenda format whereby we will have reports (Friends Report or Newsletter, correspondence, maintenance, renovation status, minutes, etc.) submitted the Friday before the trustee meeting. Charlie will email out to the board with the agenda and reminder to the meeting. This will allow us to move through the items on the agenda quickly so that we can spend time on the new business items. Scot will compile reports under the meeting minute template (Scot needs them by Thursday the week before the meeting) and will email the Board of Trustees on Friday (the Friday before the board meeting). Discussion for future meetings: Gala Opening Event The Hunt on Chronicle New Rental Agreement Rental Lease Agreement Role of the Friends of the Hunt Frank moved to adjourn the meeting at 4:50 pm Respectfully submitted Joy Barrett Next meeting Tuesday, April 5th 2011 – 4:00pm - City Hall Room 208 Page 2 of 2