Hunt Building Board of Trustees

The Hunt Building 6 Main Street, Nashua, New Hampshire 03064 April 5, 2011 Board Meeting Minutes Introduction: The meeting of the Board of Trustees of the Hunt Building was called to order April 5, 2011 at 4:00 p.m. Those present: Trustees Joy Barrett, Elaine Griffiths, Charles Matthews, Rosalie McQuaid, Frank Mellen, Marilyn Solomon, Scot Weisman; Aldermanic Liaisons Richard LaRose and Mary Ann Melizzi-Golja; Hunt Administrator, Carolyn Mortellaro and Judy Carlson, Secretary, Friends of the Hunt. Correspondence: No correspondence submitted. Treasurer’s Report: Rosalie McQuaid presented her Treasurers Report: Joy made a motion to accept, Rosalie McQuaid seconded. Motion passed. Administrator’s Report: Carolyn Mortellaro presented her Administrator’s Report. Scot Weisman made a motion to accept, Marilyn Solomon seconded. Motion passed. Maintenance Report: Carolyn Mortellaro presented the Maintenance Report. Charles Matthews updated the trustees on the status of the water infiltration mitigation project. Amy Gill from the City Engineer’s office responded to the NH Division of Historic Resources (DHR) concerns regarding the use of a concrete apron around the building foundation to divert water. Charles will contact Amy regarding the status of this project. Frank Mellen made a motion to accept, Scot Weisman seconded. Motion passed. Status of Renovations: Risk Management has offered the Trustees $3070 for railing and front steps repair. Charles Matthews made a motion to accept and direct them to the Hunt Restoration Fund, Joy Barrett seconded. Motion passed. Mr. Matthews noted that the funding source for Cram & Ferguson’s $1860 fee has not yet been determined and asbestos removal has been contracted to begin April 11. Fundraising: Nothing to report. 1 Events: Nothing to report. Friends of the Hunt: Judy Carlson has submitted the “Moose Plate” grant proposal to defray the cost of the Hunt’s new elevator. The grant application section on ADA compliance required information on ADA administration, and Scot Weisman volunteered to be the ADA representative for grant requirements. Old Business: Marilyn Solomon, Rosalie McQuaid and Charlie Matthews volunteer to join committee for planning Gala Opening event (s). Scot Weisman and Charlie Matthews volunteered to work on committee to revamp rental and lease agreements. New Business: Rosalie McQuaid made a motion to move funding of College Bound Movers invoice from 520 (operation budget) to 920 (Hunt Memorial Building Trust Fund), Scot Weisman seconded, and the motion passed. Marilyn Solomon made motion to authorize $1000 in Ella Anderson funds to co-sponsor a Nashua Symphony Big Band concert this summer with the Nashua Public Library. Scot Weisman seconded and there were 4 yays, 0 nays, 1 short of a quorum at this point in the meeting to pass. Chairman Matthews polled the remaining trustees by telephone and received 2 more yays, from Joy Barrett and Claire McGrath. The final tally was 6-0 and the motion passed. Adjournment: There being no further business, the meeting was adjourned at 5:15 p.m. Respectfully submitted, Charles E. Matthews Chairman Hunt Building Board of Trustees 2