Hunt Building Board of Trustees

The Hunt Building Minutes May 3, 2011 4:08 pm Meeting started at 4:08pm In attendance: Charlie Matthews, Joy Barrett, Carolyn Mortellaro, Marilyn Solomon, Scot Weisman, Alderman LaRose Correspondence: Approval for the variance for the LULA elevator Memo from Amy – Update on the plan for the apron for the Hunt Building for water infiltration system. John P. is managing the situation and will bring it to the Mayor’s attention. Motion to accept Correspondence made by Scot, seconded by Marilyn. All in favor. Motion carries. Secretary’s Report: Motion to accept the April 2011 secretary’s report (with the following changes: May 3rd next meeting - room 208) made by Charlie, seconded by Scot. All in favor. Motion carries. Treasurers Report: May 2011 6006 Hunt Bldg. Charitable $0 Hunt Building Rental Income $2,550.00 Hunt Building Budget $6,603.60 – left (74%) $26,055.40 – used Hunt Memorial Fund $22,106.65 Ella Anderson Trust $1,981.15 Motion to accept May 2011 Financials made by Joy seconded by Scot. All in favor. Motion carries. Motion to pay Cram & Ferguson for Kevin’s presentation to the Historic District Commission to get approval for the skylight and the air conditioning unit ($1,860) out of the Hunt Memorial Fund made by Charlie seconded by Joy. All in favor. Motion to approve for use the Hunt Memorial Fund up to $20,000 to contribute to the contingency (over run) item for the Hunt restoration project made by Marilyn seconded by Scot. All in favor. Administrator’s Report: No report Maintenance Report: No maintenance report this month. Page 1 of 2 Status of Renovations: Plans are being made for construction parking of workers. Mayor Lozeau will talk to the owner of the lot across Main Street. Kick off meeting today (5/3) for the project. Contracts were signed. John P. very thoroughly went over all the contingencies, safety issue, meeting scheduled, etc. Discussion took place of items that were removed from the budget to bring the project into budget. Flooring is a major concern since we need the carpet in the large and small room to be replaced. Joy and Carolyn will meet with Jack Tulley and Sy to ask for their assistance with this project. Kitchenette downstairs is removed from the budget. We will need to have this donated. Events: Nashua Symphony Orchestra Big Band July 14th at 7pm. Located at the Nashua Public Library at the Plaza on the lawn. Fundraising: Motion by Marilyn to remove fundraising from the agenda, seconded by Joy. All in favor. Friends of the Hunt: They have their 501c3 status. The friends have provided Charlie with a list of fundraising ideas for the Hunt Building. Old Business: No old business New Business: Discussion for future meetings: Gala Opening Event – Charlie would like a separate meeting for this event…will arrange with the committee and hold at the NPL. The Hunt on Chronicle – Joy has reached out to Chronicle…no response New Rental Agreement for events - Charlie and Carolyn will work on this Rental Lease Agreement for tenants - Charlie and Scot will work on this Role of the Friends of the Hunt – Charlie will talk to Sara Scot moved to adjourn the meeting at 5:49 pm Respectfully submitted Joy Barrett Next meeting Tuesday, June 7th 2011 – 4:00pm - City Hall Room 208 Page 2 of 2