Hunt Building Board of Trustees

The Hunt Building Minutes July 5, 2011 4:08 pm Meeting started at 4:08pm In attendance: Mayor Lozeau, Charlie Matthews, Joy Barrett, Carolyn Mortellaro, Alderman LaRose, Rosalie McQuaid, Claire McGrath, Frank Mellen. Also attending is a Nashua resident interested in the Hunt board - Heath Gaffney Correspondence: Chairs were offered to the Hunt Building by the Nashua Public Library. They would be great for a conference room at the Hunt. Motion to accept the Library’s offer of chairs for the Hunt made by Claire, seconded by Frank. All in favor. Motion carries. Secretary’s Report: Motion to accept the June 2011 secretary’s report made by Claire with a correction to change litigation to infiltration. seconded by Rosalie. All in favor. Motion carries. Treasurers Report: June 2011 6006 Hunt Bldg. Charitable $0 Hunt Building Rental Income $2,550.00 Hunt Building Budget $3,158.96 – left (90%) $29,500.04 – used Hunt Memorial Fund $20,262.60 Ella Anderson Trust $1,981.15 Motion to accept June 2011 Financials made by Joy seconded by Charlie. All in favor. Motion carries. Administrator’s Report: No administrator’s report this month. Maintenance Report: No maintenance report this month. Status of Renovations: Overall renovations are going well. John P and the general contractor (Schroeder) are working very well together. Work is progressing. Pouring the foundation for the elevator shaft – 95% of the concrete work completed tomorrow. Masonry will start next week. Roof framing has been partially completed. Windows are progressing nicely. Next architect/contracting meeting is scheduled Thursday, July 7th at 3pm at the Hunt. Page 1 of 3 Events: Gala Grand Opening Event: Successful meeting regarding the Hunt re-opening. Please see Charlie’s notes at the end of these minutes for more detail of the meeting. Charlie will be chairperson from the Board of Trustees for this event and one will be selected from the Friends of the Hunt. They are considering a 3 day series of event in January (Friday, Saturday & Sunday). Friday night …entertainment, Saturday Gala, a Sunday brunch and a children’s event on Sunday. Next meeting July 18th at 6:30pm at Office of the Mayor. Discussion about possibly looking at holding those events in the spring due to weather, etc. Friends of the Hunt: Well attended fundraising at Richard & Elizabeth Foemel. They were very generous in supporting this event. The next Friends meeting is at the Nashua Public Library in the Hunt room, July 11 at 6:30pm Old Business: Two committees are currently active:  Re-opening committee (Charlie-Chair) and Contract/Leasing/Rental Committee (Carolyn & Scott)  We will meet with Tom Gallagani from the Economic Development Department from the City of Nashua. Carolyn will arrange a meeting with Tom, Risk management, Scot and Charlie. New Business: Bids for the water infiltration - Bids came in at approximately $72,000. $95,000 was budgeted. We need to go through the process to have access to the balance to pay for the steps/railing and other entrance exterior work. This needs to go through Urban Planning. Discussion about providing PR for the status of the building. Claire McGrath will take on this role and help market the renovations of the building. Mayor Lozeau’s wanted to get a sense of where things are and how things are moving along. Frank moved to adjourn the meeting at 5:00 pm Respectfully submitted Joy Barrett Next meeting Tuesday, August 2nd 2011 – 4:00pm - City Hall Room 208 Page 2 of 3 Notes for the Grand Reopening Meeting: We had our first meeting of the Grand Reopening Committee. Present were Charlie Matthews, Scot Weisman, Erin Holly, Liz Takacs, Denise Pliska, and Sue Hurwitz. Carolyn Mortellaro had out of town visitors, Marilyn Solomon had another commitment, and Judy Carlson had another meeting - she sent some notes and guidelines to help us get started. I hope that we can get better attendance at our next meeting, MONDAY, 18 JULY 2011 IN THE MAYOR”S CONFERENCE ROOM, CITY HALL. We had ordered a white board to keep track of our ideas. i will try to set forth those notes below. i am sending this to the Friends and Charlie will forward it to the Trustees. GOALS: Building restored Open to the Public Possibilities to Explore Events calendar (Google) Rental and/or lease brochure Premiere + Arts and Culture Pictures of past events Face book and website History of the Building + oral find people get their memories on video tape - Oldest Native??? * Fund raising for Doors and Programs Ad/letter geared to non profits organizations GAD and City Arts - article setting forth potential including size and location in building (Sue will contact City Arts) *Denise will contact Pat Francis, Peter Desaules (spelling?), and Jean and Russ Marcou (spelling?) for names of people to interview Sue will try to contact Bea Francouer Sara will talk to Marilyn Solomon, Meri Goyette and Dean Shalhoup Possibly Frank Wallen can do the video taping. We also discussed the fact that we hope the fire marshall will reevaluate and allow more people in the building. Also discussed the necessity of hiring a bartender or have someone take the TIPS course, if beer and wine are to be served. FORMAT: Alan Manoian - invite Calendar of coming events Probably 3 days -Friday/Saturday/Sunday with venue to appeal to different people Spectacular Event + Fund Raiser semi formal Saturday night event Fund raisers 50/50, silent auction (auction could be on line or groupon form) Sunday Brunch (catered) with music Sunday Odds Bodkin/Steve Blunt Rebecca Rule Tours of Building Doorman for Sat night Draw from local artists, musicians, businesses (Martha's Sweet Shoppe, Romies Garage, Johnson's Electric, etc) Oldest House in Nashua Oldest Native Nashuan If I have left anything out or if those who could not attend, have any ideas, please feel free to contact Charlie or me. Hope to see you on Monday, 18 July, 6:30pm at City Hall- Mayors Office Page 3 of 3