Hunt Building Board of Trustees

The Hunt Building Board of Trustees Minutes August 2, 2011; Page 1 of 3 4:01pm In Attendance: Claire McGrath, Marilyn Solomon, Scot Weisman, Tammy Crisp, Charlie Matthews, Carolyn Mortellaro, Frank Mellen, Alderman LaRose Correspondence: 2 Old Friends contract arrived stating Sunday, March 25, 2012 as their next performance date for the flat rate of $500. An “instant memo” from the office of the Mayor with a handwritten note read; “Kathy, Here’s the photo. Wouldn’t the Hunt Building look good like this? Rob”, attached to a photograph of an ornately decorated building outlined in twinkle lights. It was given to Carolyn by Mayor Lozeau who said Kathy Hersh had found it in her files, was undated but given to her by then Mayor Wager! Motion to accept; Frank Mellen, Second; Marilyn Solomon. Motion carries. Secretary’s Report: Only change to July 2011 Minutes noted is to correct the spelling of “Foemmel” under the Friends of the Hunt heading. Motion to accept; Scot Weisman. Second; Marilyn Solomon. Motion carries. Treasurer’s Report: Please note the balance of the Ella Anderson Trust is actually $981.15. That account is manually updated and has not yet been done. Good news; all future private rental/office space rental income will be deposited in a new Hunt account and no longer deposited back into the city general fund. This was reported by Alderman LaRose and is on course of the goal to have the Hunt Building become self sustaining. Motion to accept; Frank. Second; Clair. Motion carries. Administrators Report: Carolyn has begun the preparing the application for the NHCF Express Grant for programming. She emailed Friend Judy Carlson to make sure it wasn’t a duplicate and hasn’t had a response yet. Application is due September 1st. Carolyn will check what files she has kept at home in hopes that she has the previous year’s applications to work from. Hunt Building Board of Trustee Minutes August 2, 2011; Page 2 of 3 Administrator’s Report Continued: Charlie forwarded the LCHIP Grant information. There is a required workshop for all applicants which is Friday, August 12, 2011 from 1-3pm. Carolyn is unsure if she is able to attend and will communicate with Charlie as soon as she knows her availability. The LCHIP application is due September 19, 2011. Carolyn had a conversation with Lisa Fauteux, Division of Public Works Director, regarding the trash removal for future events and tenants. It was decided that the Hunt would be provided with 2 rolling trash barrels and one recycle barrel. We can store them in the basement now that we have an elevator. As our needs change, a small dumpster may be looked in to. Carolyn has re-written and updated the Private Rental Agreement. Risk Management has reviewed it, there were some changes made with a copy given to Charlie and Scott for their review as well. Once final draft has been approved by Risk, copies will be provided to the Trustees for their comments and ultimate approval. The city of Nashua has an insurance policy available called “Tulip” for those future renters who do not have their own insurance, event insurance will be required and the Tulip program is inexpensive and very user friendly to obtain online. The Hunt Building phone calls from 603-594-3661 have been forwarded to Carolyn’s office at City Hall for the remainder of the renovation project. Status of Renovations: Alderman LaRose will follow thru with the possibility of introducing legislation that will allow any of our remaining CDBG funds, ear marked for the water mitigation project, to be used for the front steps and railing portion of the renovation project. We have approximately $95,000 and the estimate for the mitigation job is approximately $77,000. Carolyn spoke with John Pietroniro prior to this meeting and was given a target completion date of November 2, 2011. Events: Tentative: City Arts Nashua Art Walk; Saturday, November 5th-Sunday, November 6th, 2011 Hunt Building Grand Re-Opening; Friday, January 6th -Sunday, January 8th, 2012 Two Old Friends; Sunday, March 25, 2012 Hunt Building Board of Trustee Minutes August 2, 2011; page 3 of 3 Friends Update: Charlie announced that the Friends President; Sara Gual has resigned and that Denise Pliska will act as President. There next meeting is September 9, 2011 at the home of Mary Slivinski (46 Berkeley St.). Scot suggested we consider planning a theme/activities around what was invented in 1903. (i.e.; 1st World Series, 1st Steiff Teddy Bear sold in America, Wright Brothers obtain airplane patent) Charlie gave an overview of the past Re-Opening meeting. Committees have been formed and Trustees were invited to attend the next meeting which is scheduled for Monday, September 19th at 6:30pm, location TBD. Carolyn raised the question of the Friends group having their own Insurance. She had a conversation with Risk who mentioned that they are not covered by the City’s insurance if something should happen during a Friends event. Now that they are a 501 (c)(3), non-profit insurance should be able to be purchased at a minimal fee. Old Business: Claire reported that she hadn’t yet been able to get together with Judy Carlson to prepare PR for the status of the renovations and Grand Re-Opening events. Carolyn spoke with Tom Galligani, Director of Economic Development, regarding assistance with soliciting future tenants, pricing, etc and will begin to develop a Tenant Rental Agreement which will be mirrored by other city properties. New Business: Frank brought to our attention the two plaques on the front of the Hunt Building, one which reads; Hunt Memorial Building and the other which reads; Nashua Public Library, and what to do, if anything, about them once the renovation project has been completed. Carolyn recently researched the legal name of the building; The Hunt Building vs. the Hunt Memorial Building. Paul Bergeron, City Clerk, will get back to her with any available documentation. *Public Comment: Harold Solomon said the meeting was “great”, he said it the most efficient he’s ever been to! Frank made a motion at adjourn at 4:50pm. Next Meeting: Tuesday, September 6, 2011 City Hall rm. 208 at 4pm Respectfully Submitted; Carolyn Mortellaro