Hunt Building Board of Trustees

The Hunt Building Minutes January 3, 2012 4:30 pm Meeting started at 4:35pm In attendance: Joy Barrett, Charlie Matthews, Alderman Mary Ann Melizzi-Golja, Carolyn Mortellaro, Rosalie McQuaid, Tammy Crisp, Frank Mellen, Cail Bellavance, Dick LaRose and Marilyn Solomon Correspondence:  Thank you to Collins Florist for the 20 Poinsettia for the Winter Holiday Stroll decorations (borrowed).  Thank you to Neighbors’ Field for 2 wreaths donated to the Hunt.  Christmas card from Elaine.  Thank you from the Governor to Charlie for his kind letter. Motion to accept the December 2011 Correspondence report made by Dick. seconded by Rosalie. All in favor. Motion carries. Secretary’s Report: Motion to accept the December 2011 secretary’s report made by Dick. seconded by Rosalie. All in favor. Motion carries. Treasurers Report: December Statement 2011 – Total Budget $33,447 6006 Hunt Bldg. (NH Charitable) $4,670.82 Hunt Building Rental Income $500 Hunt Building Budget $21,571.29 - Left (65%) $11,766.83 – used (35%) Hunt Memorial Fund $17,715.80 Ella Anderson Trust $981.16 (this is correct) MoosePlate Grant $20,000 Motion to accept the Treasures Report made by Frank, seconded by Joy. All in favor. Motion carries. Administrator’s Report:  Welcome Dick LaRose as our newest Trustee.  Erin Holly and Liz Takas have resigned from the Friends of the Hunt.  Dishwasher is leaking water and is not working. Carolyn will contact school department regarding a referral for industrial service call.  Jan Pro agreed to $100 per cleaning.  Cail dropped off the BIG check for the Council of the Arts check presentation event on 1/11/2012 at 1pm. Motion to accept Administrators Report made by Dick seconded by Marilyn. All in favor. Motion carries. Page 1 of 3 Status of Renovations/Rental:  Final walk through with Schroeder will be this Friday, January 6th at 10am.  Carolyn will be showing the Nashua Area Artist Association space this week.  KBG has gone elsewhere for their office space needs.  GAD will most likely take the garden office space downstairs.  Charlie discussed a sign for the building. Cliff Conti – Lives in Nashua and is a sign designer. Charlie would like to consider him when we are ready to proceed with a sign. Cail will look into who to contact from the Nashway Women’s Club. Motion to accept the status of renovations report, made by Rosalie, seconded by Cail. All in favor. Motion carries. Events:  Carolyn is handed out the events calendar (see schedule).  Ben Rudnick (Sunday, January 15th at 2pm) – Carolyn will send out a press release for this event. Tours will begin at 12pm-2pm. Those volunteering for the tours include Carolyn, Charlie, Cail, Joy, Tammy, Rosalie (?), Dick and Marilyn at 2pm for Ben Rudnick. All trustees should be here by 11:45am.  January 28th in the afternoon for the Lyceum. Hunt is available. Will work out the cleaning details.  Department of Cultural Resources – Friday, February 24th noon to 2pm – Charlie is interested in attending. Informational session called The Cultural Site Next Door…how to boost tourism and cultural activity.  Festival of Trees – We will look into this for next year. Linda Betz was the coordinator in 2010. Carolyn will keep in contact with her.  Carol Eyman knows an event planner to bring in groups that would rent the building. Charlie will get information. Friends of the Hunt: UNH Speakers Bureau – provide speakers free of charge. Friends are interested in partnering with Trustees to offer 3 speakers. Motion to accept to have up to 3 speakers from UNH, made by Marilyn, seconded by Dick. All in favor. Motion carries.  What is the best way to schedule events from Friends to Trustees?  Program Committee – discussion on guidelines for event management o Trustee Sponsored – Entertainment concerts – 4 events o Fundraisers – Coordinated by Fiends – 2 events o Lectures and Speakers – 3 events o City Events – 3 events (Stroll, Taste and Art Walk) Old Business: No old Business New Business: Cail will begin to work on a marketing plan for the Hunt Building. Page 2 of 3 Public Comment: No comment Motion to move into non-public session at 5:38pm: Joy Barrett - Yes Charlie Matthews -Yes Alderman Mary Ann Melizzi-Golja - Laison Rosalie McQuaid - Yes Tammy Crisp -Yes Frank Mellen - Yes Cail Bellavance - Yes Dick LaRose -Yes Marilyn Solomon –Yes Motion to come out of non-public session at 6:46pm: Joy Barrett - Yes Charlie Matthews -Yes Alderman Mary Ann Melizzi-Golja - Laison Rosalie McQuaid - Yes Tammy Crisp -Yes Frank Mellen - Yes Cail Bellavance - Yes Dick LaRose -Yes Marilyn Solomon -Yes Marilyn moved to adjourn the meeting at 6:46 pm Respectfully submitted Joy Barrett Next meeting Tuesday, February 7th 2011 – 4:30pm – Hunt Building Page 3 of 3