Hunt Building Board of Trustees

The Hunt Building Minutes March 4, 2014 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Tammy Crisp, Jennifer Hinderer, Joy Barrett, Alderman Mary Ann Melizzi-Golja, Marilyn Solomon, Charlie Matthews, Kathy Smith Absent: Cail Bellavance, Rosalie McQuaid Secretary’s Report: Motion to accept the February 2014 Secretary’s Report . Made by Joy Barrett second by Charlie Matthews . All in favor. Motion carries. Treasurers Report: January 2014 Statement: 6006 Hunt Bldg. (NH Charitable) $ 1,039.78 Hunt Bldg Facility Rentals and Expenses $ 23,816.08 Balance of Budget Total Budget $23,906.00 $ 19,306.00 Balance of Revenue Rental Fee Est. $8000.00 $ 2,122.70 Actual Expended Bldg. Lease Fees $14,400.00 $ 0 Actual Revenue Accum. Earnings $1,506.00 $ 7,704.00 Fund Balance (includes $5227.06 opening) Hunt General Building $ 23,979.05 Available Total Budget $30,761.10 22.05% $ 6,782.05 Expended Hunt Memorial Bldg Fund $ 9,569.67 Includes $2450 encumbrance Ella Anderson Trust $ 0 No Activity Restore the Doors Fund $ 3,057.39 Motion to accept February 2014 Treasurers Report. Made by second by . All in favor. Motion carries. • NO UPDATED TREASURERS REPORT FOR THIS MEETING Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  No updates. Page 1 of 3 Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar for February: Made by Joy Barrett second by Marilyn Soloman . All in favor. Motion carries. Old Business:  Revisions made to the Complimentary Usage Tenant Policy. Complimentary will be taken out of Tenant Policy. The Building Usage by Tenant closing checklist for meetings and events will be combined. All will be updated. Carolyn's name will be removed from the contract. Motion to accept changes for The Building Usage by Tenant Policy made by Joy Barrett second by Charlie Matthews. All in favor. Motion carries. New Business:  Potential downtown bridal expo at the Hunt Building.  Motion made for rental fee to be $350.00 and $200.00 for non profit. 50% non refundable deposit due at time of booking. Motion effective March 4, 2014. Motion made by Joy Barrett. Second by Charlie Matthews. All in favor. Motion Carries.  Leaks being taken care of in main room.  Motion to move out of order: to public comment for presentation to Frank Mellen.  Frank Mellen was invited for a formal thank you from the Board of Trustees and Mayor Donnalee Lozeau for his service to the Hunt Building. A recognition from the mayor was presented by Alderman Mary Ann Melizzi-Golja to Frank Mellen. Kate Prolman made pear pie for dessert.  Charlie Matthews discussed hiring a contractor for lights on the Hunt Building for the christmas holiday. Charlie will take to Kathy Nelson at World Academy regarding her christmas lights. Public Comments: Mr. Soloman said it was the best pear pie he ever ate!! Coming in ......April.....  Fund raiser for restore doors  Marketing plan Joy Barrett moved to adjourn the meeting at 5:45 pm Respectfully submitted Tammy Crisp Next meeting Tuesday, April 1st– 4:30pm – Hunt Memorial Building Page 2 of 3 Administrator Report Respectfully Submitted by Kathy Smith Hunt Building Board of Trustee Meeting March 4, 2014 Correspondence:  $200 Donation Received form Nashuay Women’s Club  $250 Donation Received from Fox News for use of the Hunt  Nashua Area Artists have vacated premises…I have put in a check request for their security deposit…They will al- so be paying us ½ month’s rent which I hope to receive along with the keys any day now.  I have filed away a letter received for The Friends of The Hunt from the Dept of Justice (annual report certificate)  Unfortunately, the $5000 grant Carolyn applied for was denied…  Joy and I met with GAD to discuss some concerns they had surrounding the Complimentary Common Space Us- age Form…I believe we’ve dispelled any concerns they had…We are working on changing some items on that form.  Received the final draft of the Jackson Falls MOA…just awaiting signatures…Jen Hinderer, Cail Belavance and Kathy Smith will sign on behalf of The Hunt Memorial Building  Testimonial on behalf of the Board of Trustees was sent out to Schroeder Construction (this was emailed to the board this week) Status of Renovations/Maintenance:  Jay Hunnewell is putting together some figures so we have an idea as to what maintenance fees would cost if we were to use The City for cleaning etc. vs. contracting out  Leaks are continuing in the Main Room…to the right and the left of the fire place…they are being observed by maintainence…I’ve spoken with Jay about having the water stains painted.  Administrator’s Report:  Rental Fees  I booked a $500 event for May…I also have two potential events depending on decided fee structure  Received FY15 Budget Worksheet from Janet Graziano. Jen and I are meeting Monday to discuss FY15  Received a call from a student from Nashua High who is shooting a film for the New Hampshire High School Film Festival asking if they can film for 2-3 hours at The Hunt  I have reserved a table for The Local History Fair Exhibit on Sunday, March 30 from 1:30-4:30…anyone interested in participating?  Audit trail software for keyless entry is being reviewed by City of Nashua IT department….We purchased soft- ware when lock was installed, IT is determining whether we can use it with current set up…that perhaps we need a lap top at the Hunt vs. Desktop to make it feasible.  Leah Belanger of the Actor’s Group called in a lock smith one evening because she locked herself out of her of- fice…a new barrel is required…I sent out an email to all tenants requesting that they call me in case of emergen- cy.  Potential Downtown Bridal Expo at The Hunt  Taste of Nashua Page 3 of 3