Hunt Building Board of Trustees

The Hunt Building Minutes February 4, 2014 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Tammy Crisp, Cail Bellavance, Jennifer Hinderer, Joy Barrett, Alderman Mary Ann Melizzi- Golja, Marilyn Solomon, Charlie Matthews, Rosalie McQuaid Representing City of Nashua: Justin Kates, Intern Mike Amidon Representing Jackson Falls: Larry Hersh Absent: Frank Mellen Secretary’s Report: Motion to accept the January 2014 Secretary’s Report . Made by Jennifer Hinderer second by Cail Bellavance . All in favor. Motion carries. Treasurers Report: January 2014 Statement: 6006 Hunt Bldg. (NH Charitable) $ 205.31 Hunt Bldg Facility Rentals and Expenses $ 16,495.21 Balance of Budget Total Budget $23,906.00 $ 5,906.00 Balance of Revenue Rental Fee Est. $8000.00 $ 7,410.79 Actual Expended Bldg. Lease Fees $14,400.00 $ 18,000.00 Actual Revenue Accum. Earnings $1,506.00 $ 15,816.27 Fund Balance (includes $5227.06 opening) Hunt General Building $ 14,067.66 Available Total Budget $30,761.10 54% $ 16,693.44 Expended Hunt Memorial Bldg Fund $ 14,900.44 Includes $2450 encumbrance Ella Anderson Trust $ 0 No Activity Restore the Doors Fund $ 3,431.04 Motion to accept January 2014 Treasurers Report. Made by Charlie Matthews second by Cail Bellavance . All in favor. Motion carries. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  The Nashua Area Arts Association would like to break their lease agreement with the Hunt Building because of lack of use of the open space. Mayor Lozeau and the City of Nashua has agreed to let them break their lease. They sent the Hunt Board of Trustees a letter that February 15th was their vacating date. They have not responded to Joy's letter and there has been no communication with them as of this date. The legal department at the City of Nashua will send them a letter with the proper information for them to vacate the Page 1 of 4 rental space. Jennifer Hinderer will make revisions to the policies regarding the use of open space at the Hunt Building.  Questions regarding line items on budget for festival of trees. It will be discussed during the budget discussion.  Talk regarding maintenance person for the Hunt Building. Shoveling, lawn maintenance. The Hunt Building will look into hiring someone for maintenance. Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar for January: Made by Rosalie McQuaid second by Cail Bellavance . All in favor. Motion carries. Old Business:  The Hunt Building will be adding language in our contract regarding use of outdoor sign. The sign will be used for Hunt Building Trustee events only. New Business:  Larry Hersh, President of Jackson Falls presented an agreement to the Hunt Board of Trustees regarding an Emergency Plan. He presented an agreement to use the Hunt Building for evacuation for emergency and man made disasters ie: fire, bomb, hurricane, flood. The residents of Jackson Falls would gather at the Hunt Building to recover for a period of 24 hours. It has been approved by Risk Management from the City of Nashua. The Hunt Building will set up a special code for the door for entry. Motion to accept use of the Hunt Building for emergency use and Memorandum of understanding within amendments proposals from Jackson Falls with approvals from risk management from the City of Nashua. Motion made by Charlie Matthews. Second by Jennifer Hinderer. All in favor. Motion carries.  Slate of officers vote-Jennifer Hinderer will be chairman to replace Joy Barrett. Slate of Officer Vote:  Chairman- Jennifer Hinderer  Vice President- Cail Bellevance  Treasurer- RosalieMcQuaid  Secretary- Tammy Crisp  Motion to accept Slate of Officers vote for 2014 made by Joy Barrett. Second by Cail Bellavance. All in favor. Motion carries.  The Hunt Board of Trustees would like to thank Joy Barrett for all her hard work and time she has given the Board. She has been a vital part of the Board for many years and will be greatly missed!  Discussion regarding private rental rates. 50% deposit required. We will discuss rental rates when budget is done for new year. The City of Nashua will help the board determine rates. Public Comment: Harold Soloman had questions regarding rentals. He suggested that we reach out to companies regarding having their company meetings at the Hunt Building. He would like to see the Hunt Building promoted for this type of service. We will put something together to send to companies regarding their business meetings. Page 2 of 4 Coming in ......March.....  Fund raiser for restore doors  Marketing plan Cail Bellavance moved to adjourn the meeting at 6:00 pm Respectfully submitted Tammy Crisp Next meeting Tuesday, March 4th– 4:30pm – Hunt Memorial Building Administrator Report Respectfully Submitted by Kathy Smith Hunt Building Board of Trustee Meeting February 4, 2014 Correspondence:  Nashua Area Artists Lease Termination Letter  Jackson Falls Emergency plan  Jill Hartmann, tenant in office #4, sent an email saying the direction of her business may be changing and she may be looking to terminate her lease Status of Renovations/Maintenance:  Jay Hunnewell requested a keyless entry code and elevator room key for Stanley Elevator for monthly elevator testing…will make things easier logistically. Administrator’s Report:  Set up Facebook Page for The Hunt Memorial Building; please “like” our page!  FOX NEWS filmed an interview with Senator Kelly Ayotte, which will air in February…I will keep you posted on the date….they shot exterior photos which will be used in the intro and will also be sending in a $250 donation.  The Humane Society will be using their “Best In Show” win to host a volunteer appreciation event at the Hunt on April 16th.  Revisit Finance line item question we discussed last month…any thoughts/questions?  Carolyn Mortellaro wrote a beautiful piece “A History of Renovations” for Nashua Life Magazine which gets mailed out to homes in the community….see attached.  Would like to discuss rental fees. Carolyn has seen a big decline in rentals since the fee has moved up from $250 to $500. I also received 2 inquiries where folks said it was too high.  Would like to have a table at The Nashua Public Library event for March 30th, Local History Fair  Have shown Office #6 to Neighborhood Works of Southern New Hampshire 3 times…they are a non-profit which focuses on affordable housing…referred to us by Jim Vayo  Have set The Hunt up on a few free wedding venue marketing sites; have already had 2 inquiries.  City Arts Nashua did book a fundraiser Psychic Fair in March…all appropriate paperwork and monies were re- ceived. Page 3 of 4 Page 4 of 4