Hunt Building Board of Trustees

The Hunt Building Minutes January 7, 2014 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Kathy Smith, Cail Bellavance, Jennifer Hinderer, Rosalie McQuaid, Joy Barrett, Charlie Matthews Absent: Marilyn Solomon, Frank Mellen, Tammy Crisp, Alderman Mary Ann Melizzi-Golja Secretary’s Report: Motion to accept the December 2013 Secretary’s Report as amended made by Rosalie McQuaid, second by Jennifer Hinderer. All in favor. Motion carried. Treasurers Report: January 2014 Statement: 6006 Hunt Bldg. (NH Charitable) $ 545.31 Activity of $494.47 Hunt Bldg Facility Rentals and Expenses $17,444.72 Balance of Budget Total Budget $23,906.00 $ 9,156.00 Balance of Revenue $ 6,461.28 Actual Expended $14,750.00 Actual Revenue $13,515.78 Fund Balance (includes $5227.06 opening) Hunt General Building $16,204.01 Available Total Budget $30,761.10 47% $14,557.09 Expended Hunt Memorial Bldg Fund $14,671.84 Question on contribution of $4977.86 Restore the Doors Fund $ 3,431.04 $375.65 moved to Restore the Doors Motion to accept May Treasurers Report. Made by Cail Bellavance second by Jennifer Hinderer. All in favor. Motion carried. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar – selected highlights:  Thank You correspondence to Marilyn and Harold Solomon for their generous donation, to Kenia, young woman who helped wrap trees, and the Festival of Trees.  Festival of Trees was a huge success!! Big THANK-YOU to Cail and everyone who participated. We deposited $4,736.51 and are waiting on additional $171 bringing us short of $5000.  The Hunt Memorial Building made a $500 retail donation to Symphony NH Fanfare, as decided at last month’s meeting.  Judy Carlson would like to rent the Hunt for a Psychic Fair.  Unit 6 has been shown to a potential renter  Review committee for the budget was done and Joy Barrett was there to answer questions.  Approximately 200 likes on the Friends of the Hunt Facebook page. We should set up a new page and direct fans from the old page to the new.  Kathy will take down decorations and Jay will take down remaining trees and store off site.  Kathy will reach out to wedding planners and use the sign to promote events Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar for May. Made by Rosalie McQuaid second by Cail Belevance. All in favor. Motion carries. Page 1 of 3 Old Business:  Festival of Trees Brain Dump ◦ 70 people attended the Gala ◦ Suggestions: ▪ Open 2-5 the Saturday of the Stoll. Snake line to see Santa through the trees ▪ Designate Hunt as a “bus stop” for Strollers ▪ Charging to preview trees not well attended; offer free preview next year ▪ Offering free tickets to donors did not pan out ▪ Offer “Thank You” reception to donors next year before Festival ▪ Put a bid sheet out throughout the week; Gala attendees get the last chance to bid ▪ Have a Thursday & Friday night open house ▪ Set up trees week before stroll ▪ Ask donors to provide a info sheet for their tree ▪ Select another food vendor ▪ Light up the Hunt with outside lights, Charlie to investigate ▪ Tie a bow around the Hunt - Joy New Business:  The Chair will pass our meeting agendas to Kathy Smith, who will communicate with the board. Please make copies of these meeting related documents and bring them with you to the meeting.  Joy and other present board members thank Kathy Smith for doing a great job! Public Comment: None Coming in February:  Participation in the Taste of Nashua?  Marketing plans Charlie Matthews moved to adjourn the meeting at approximately 5:50 pm Respectfully submitted Charlie Matthews Next meeting Tuesday, February 4, 2014 – 4:30pm – Hunt Memorial Building Page 2 of 3 Administrator Report Respectfully Submitted by Kathy Smith Hunt Building Board of Trustee Meeting January 7, 2014 Correspondence: ● Jackson Falls Emergency Plan, emails received from Larry Hersh, Chair of Jackson Falls Board. ● Nashua Area Artists’ email regarding leaving The Hunt ●Jill Hartmann, tenant in office 4, sent an email saying the direction of her business is changing and she may leave Status of Renovations/Maintenance: ● Jay Hunnewell, Maintenance, requested to have a key made for the Elevator Room and also a keyless entry code to give to Stanley Elevator to make things easier logistically for monthly testing. Administrator’s Report: ● Set up Facebook Page for The Hunt Memorial Building….Please “like” our page! ● FOXNEWS was here to film an interview with Senator Kelly Ayotte, which will air in February…I will keep you posted on the date…They shot exterior photos which will be used in the intro and will be sending us a $250 donation ● The Humane Society will be using their “Best in Show” win to host a volunteer appreciation event here on April 16 th ● Revisit finance line item question from last month…thoughts or questions? ●Listed The Hunt Memorial Building on wedding internet marketing websites as a possible venue in the Greater Nashua Area Revisit the fee structure Showed office 6 a few times this month Page 3 of 3