Hunt Building Board of Trustees

The Hunt Memorial Building 6 Main St., Nashua New Hampshire 03064 Hunt Board of Trustees meeting: Tuesday, March 17, 2015  Roll Call o Mayor Donna Lee Lozeau, Cail Bellavance, Charlie Matthews, Rosalie McQuaid, Stacey Baxter, Brenda Baron, Jennifer McCormack o Absent: Marilyn Solomon, Tammy Crisp  Secretary’s Report: 1/20/2015, 2/17/2015 o Upon a motion by Charlie Matthews, seconded by Cail Bellavance. Board voted unanimously to accept the Secretary’s report of the 1.20/2015 meeting. No report was available for the 2/17/2015 meeting.  Treasurer’s Report o Upon a motion by Cail Bellavance, seconded by Charlie Matthews board unanimously approved the Treasurer’s report.  Administrator’s report : o Board discussed items in the administrators report :  ACT requested the use of common space for storage of props for their April performance: Board determined that this use would not be allowed as it would infringe on the use of the building by other tenants.  Lease with ACT is up for renewal shortly, Board agreed that they would like to renew but some lease terms may be changing during the budget season.  Old Business o Lydia Reed bequest  Discussed list of priorities for use of these funds,  Cail Bellavance has a proposal from Kittredge Appliances for new appliances for the kitchen. Board members will review the proposal which she will share via email.  Mayor Lozeau discussed her proposal for a plaque commemorating the renovation of the building. Board discussed an event to mark the groundbreaking and to acknowledge donors  Board discussed possibilities for restoring the original doors, this emerged as a top priority for the Board to address  New Business  o Changes to Hunt Administrator position Mayor Lozeau and Jennifer McCormack presented the Board with a proposal for changes to the Administrator position that would move supervision of the Administrator to the library director and combine the position with an administrative position supporting the City’s arts commission. Upon a motion by Cail Bellavance, seconded by Charlie Matthews the board unanimously approved the changes to the Building Administrator position. o Bylaws changes  Motion by Charlie Matthews, seconded by Cail Bellavance the board unanimously approved updated bylaws. o Election of officers  The following slate of officers was elected by the board:  Chair: Cail Bellavance  Vice-Chair: Jennifer McCormack  Treasurer: Rosalie McQuaid  Secretary: Stacey Baxter The meeting was adjourned at 6:20 PM Next Trustee meeting: April 21, 2015 March 17, 2015 Building Administrator Report Respectfully submitted by Carolyn Mortellaro; Interim Admin. -------------------------------------------------------------------------------------------------------------------------------- Correspondence:  Returned security deposit from 3/15/15 rental, appears the wedding was a success.  Received appointment request for 3/20/15 to view space for reserved rental.  Received appointment request for 3/31/15 to view space for reserved rental.  Reached out to cleaning company to clarify schedule and scope of work.  Booked 6/27/15 for Friends of the Symphony who are foregoing the Garden Tour this year (poor weather conditions) and hosting a “Tea”.  Booked 8/22/15 for a baby shower.  Francophone Festival being planned for June 2015. Details to follow. Possible luncheon at the Hunt. Maintenance: City Building Department loaned staff to clean stacks stairwell from office #4 to the basement, including the elevator. There are some considerable scratches in the linoleum.  I noticed a large crack in the hardwood floor in the foyer leading into the large reading room; please advise if there is a fix in progress.  Painters came on 3/13/15 and repainted the east wall in the large reading room. There were considerable stains due to what is believed to be an ice dam.  I notice several ceiling tiles need replacing due to water/rust stains. Jay Hunnewell is waiting until the A/C unit is running to make sure the damage isn’t coming from condensation before replacing the tiles.  The broken pipe in the front vestibule has been repaired. It’s my understanding the fire panel in the basement was affected. I will follow up on the status of that repair. Housekeeping items:  Welcomed Paul Shea, the new Great American Downtown Executive Director.  I cleaned out the kitchen and refrigerator. Will remind tenants not to heave food items out (mouse presence evident!) and beverage items taking up space in single refrigerator.  All March rents collected and deposited.  Hold on mail discontinued, sidewalks now clear for carrier.  Lawn sign changed to congratulate 3/15 bride and groom. Will post play info next. Action items:  Reviewed request from A.C.T. regarding usage of the smaller meeting room for storage of sets/props beginning 3/30 – 4/19 (4 weeks): would be off limits during that time, please advise!  A.C.T. Lease is up for renewal on 5/31/15. Lease states they need to give a 90 notice of intent (which is 3/31/15). Is the current Lease working out?, please advise!  Renaissance Downtown Lease is up for renewal on 6/24/15. Again, 90 day notice of intent (4/24/15). Do you wish to renew?, please advise!  Email received offering a plaque for Hippo Reader 2014 achievement. $129 + s&h, do you want to order?, please advise!