Hunt Building Board of Trustees

The Hunt Building Minutes February 17, 2015 Regular Meeting started at 5:00 pm.- Meeting held at The Hunt Memorial Building In attendance: Jennifer Hinderer, Kathy Smith, Cail Bellavance, Tammy Crisp, Rosalie McQuaid, Alderman Mary Ann Melizzi-Golja Absent: Marilyn Solomon Secretary’s Report: Motion to accept the January Secretary’s Report . No motion to accept January Secretary's report. Report was not completed. Treasurers Report: February 2015 Statement: 6006 Hunt Bldg. (NH Charitable) $ 205.31 No Change Hunt Bldg Facility Rentals and Expenses $ 25,696.79 Balance of Budget (As of August 31) $ 19,615.90 Balance of Revenue $ 8,653.21 Actual Expended $ 14,734.10 Actual Revenue $ 11,307.95 Fund Balance (includes $5227.06 opening) Hunt General Building (As of August 31) $ 10,039.64 Available Total Budget $20,877.00 52% $ 10,837.36 Expended Hunt Memorial Bldg Fund $ 60,289.49 Includes $2450 encumbrance Restore the Doors Fund $ 3,431.04 No Change Motion to accept February Treasurers Report. Made by Cail Bellavance second by Stacy Baxter . All in favor. Motion carries. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  Because of the cold weather the fan coil unit heater in the foyer had caused a leak in the fire alarm panel and had a short out.  Snow removal on city sidewalks not done in front of the Hunt Building which prevents mail delivery. Thoughts needed to put mail box in the back of the building for mail delivery.  Gas leaks were repaired in the boiler room. 4 gas leaks. Repaired the coil. Page 1 of 2u  Spoke to Tom G. regarding rental charges. He says that we should be at $12.00 per sq. ft.  Increasing the janitorial budget. Put money aside for security in budget to $54 a month. There is a line item in the budget but no money in it. Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar for February: Made by Rosalie McQuaid second by Charlie Matthews . All in favor. Motion carries. Old Business:  Legislation has passed on the Leases. Passed on 11/25/2014.  Brochure redesign done by Cail Bellavance looks great. Thank you to her for all of her time and hard work. We will get 100 made by the City of Nashua. New Business:  Kathy Smith will be resigning effective March 3, 2015.  Elections tabled till next month.  Budget proposal...rental rates need to be changed to $12.00 per square foot. Motion made to recommend the lease template to reflect $12.00 per sq ft. beginning with new budget cycle. Motion made by Stacy Baxter and second by Charlie Matthews. All in favor. Motion carries.  Board members will meet with Kathy Smith to go over how the daily operations are run. Public Comments: None Coming in .....March.....  Fund raiser for restore doors  Marketing plan moved to adjourn the meeting at 6:30 pm. Respectfully submitted Tammy Crisp Next meeting Tuesday, March 17, 2015 – 5:00pm – Hunt Memorial Building Page 2 of 2u