Hunt Building Board of Trustees

The Hunt Memorial Building Board of Trustees meeting minutes May 19, 2015 Regular meeting, held in Hunt Memorial Building, called to order at 4:59 p.m. In attendance: Cail Bellavance, Brenda Baron, Charlie Matthews, Tammy Crisp, Carolyn Mortellaro, Alderman Mary-Ann Melizzi-Golja, Stacy Baxter. Absent: Marilyn Solomon, Jen McCormack, Rosalie McQuaid. *Upon motion by Charlie Matthews, seconded by Brenda Baron, the board unanimously accepts April 21, 2015 minutes. Treasurer Report for April tabled until June 16th meeting. Administrator’s Report: Motion to accept by Charlie Matthews, seconded by Brenda Baron, the board unanimously accepted. The Board discussed: * ACT did not renew lease, vacated space to be considered for storage for building. *Carolyn to write article to promote bridal package for publication. *Landscaping project on hold until Parks and Recreation have completed replanting of grounds. * Kitchen floor in need of replacing: flooring samples to be presented at later date. Upon motion by Tammy Crisp, seconded by Charlie Matthews, the board unanimously voted to accept the Administrator’s Report. Public Comments: None Call Bellavance moved to adjourn the meeting at 6:34 p.m. Page 1 of 2 May 19, 2015 Building Administrator Report Respectfully submitted by Carolyn Mortellaro; Interim Admin. _________________________________________________________________________________________________ Correspondence:  French Cultural Festival has been confirmed for Sunday, June 28, 2015. The proposed breakfast is no longer taking place and the Hunt reservation was cancelled.  Fielded several inquiries for future private rentals and gave several tours.  An updated kitchen appliances quote was received from Kittredge.  ACT has notified us they do not wish to renew their office lease. Keys will be returned by the end of this month.  Sent an email request to the Greater Nashua Chamber of Commerce asking if they could announce our Bridal Package in their next news blast. Keep your eyes open for it!  Letter received re: 2nd partial distribution from Lydia Reed Estate. There is a delay but the courts approved the payment. Check should arrive early June.  Kapesco Painting, LLC has given availability of 2 weeks out for scheduling refinishing of woodwork in Main Reading room. Work will take a week and I will coordinate with private rental schedule. Maintenance:  The HVAC has been switched over from heating mode and with a small repair (invoice not yet received), we were up and running with cool air.  Southern New Hampshire Pest Control will initiate the first quarterly treatment on 5/19/15.  Removal of dead shrubs and replacement was discussed with the Parks & Rec. Dept. The front grounds will be cleaned up by Memorial Day.  Quotes for kitchen flooring replacement have been generated. I will meet with Nashua Wallpaper on 5/21/15 to review material choices and timeline for scope of work. Housekeeping items:  Lawn sign changed to promote private rental reservations.  An updated Private Rental agreement to include the Bridal Package was placed on our website.  A Bridal Package “button” was added to our website that links the mini flyer created.  Purchase order generated for the new kitchen appliances. Kittredge will hold for us in warehouse until the flooring has been replaced. Action items: • Renaissance has been asked if they plan to renew their office lease. I’m told they updated their agreement last time to work on a month by month with 30 day notice. I do not see that documentation anywhere. Please advise. Page 2 of 2