Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD June 17, 2011 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:34 a.m. on Friday, June 17, 2011. The Chairperson called the meeting to order, and the Recording Secretary called the roll at approximately 8:35 a.m. with the following responses: Present Absent Eric Wilson Thomas Monahan James Tollner Paul Deschenes Selma Pastor The following persons were also present: Lynn Censabella, Executive Director; Scott Costa, Assistant Executive Director; Lori Wilshire, Aldermanic Liaison; Sarah Brisk, Public Housing Program Manager; Joy Scotina, Property Manager; Lisa Cox, Section 8 Program Manager; Stephen Sacco, Finance Manager and Cheryl Hobbs, Recording Secretary. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s May 20, 2011 regular meeting minutes, to accept them and place them on file. Mr. Monahan made the motion, and Mr. Tollner seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Ms. Pastor made the motion, and Mr. Deschenes seconded the motion. The Communications were as follows: Monthly Operational Reports – May 2011 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; and Rent Collections Report. The Chairperson asked if there was any discussion. There being none, the motion to waive the reading of the Communications, accept them, and place them on file carried unanimously. EXECUTIVE DIRECTOR’S REPORT: Within your packets is the Nashua Housing Authority’s PHA Plan for FY 2011 for your approval. To provide an overview of upcoming capital improvements, the 2011 Capital Fund Program grant will address the aging bathrooms at Maynard Homes, and replacement of the Arel Manor roof. If funding remains after the aforementioned jobs are complete, NHA will focus on driveway and walkway resurfacing at Forge and Flagstone Drive. The dedication and renaming of Temple Street Manor to George F. Robinson Manor on June 2 was a success. The acknowledgement by the Board of Mr. Robinson’s years of dedication and loyalty to the NHA could not have been recognized more appropriately. It was clear how grateful he was to be honored by all of you. I want to thank Scott Costa, Cheryl Hobbs, Sarah Brisk, and Lisa Cox who all shared a part in the success of the ceremony. If you haven’t yet had the opportunity to drive by the front of the building, I encourage you to do so. The sign is quite impressive! We have received the NH Secretary of State’s acknowledgement of the creation of Nashua Park View Apartments, LLC. NHA’s attorney and I are reviewing the Limited Partnership Quit Claim and Assumption of Partnership Interests Agreements for the transfer of Park View from Bank of America. Since the transfer of partnership will occur through an LLC and not directly to the Nashua Housing Authority, real estate transfer taxes will apply. I intend to propose a split of the taxes between the NHA and Bank of America. Work has begun at Arel Manor for the replacement of exterior storm doors. I received an update from Scott Costa that the third floor will be completed and punched out today, we will then move on to the second floor. NHA is in the planning stages of the roof replacements at Sullivan Terrace North, South and George F. Robinson Manor. The job went out to bid Wednesday, June 8, 2011. With the Board’s approval, I would like to continue the tradition of holding a summer outing for NHA staff. I anticipate the outing will take place in late August, but it will require some planning ahead of time. Mr. Tollner asked if Bank of America would pick up the costs of the transfer. Ms. Censabella stated that Attorney Gormley has been corresponding with Bank of America’s attorney and they have indicated that because they are removing themselves from the partnership early, at no cost to the NHA, they may not be interested in a split or paying any of the transfer taxes. There are some state laws that may apply; I have Attorney Gormley looking into these. The Chairperson entertained a motion to accept the Executive Director’s Report and adopt the summer outing. Mr. Tollner made the motion, and Mr. Monahan seconded the motion. The Chairperson asked if there were any questions. There being no further discussion, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 11-2165 BY THE NASHUA HOUSING AUTHORITY APPROVING ITS ANNUAL PHA PLAN FOR FY 2011 The Chairperson entertained a motion to approve Resolution No. 11-2165. Mr. Monahan made the motion, and Ms. Pastor seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan James Tollner Paul Deschenes Selma Pastor Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List – check numbers 47006 through 47072 and from the Supplemental Cash Disbursement List – check numbers 47073 through 47121 and from the Park View Apartments Cash Disbursement List – check numbers 4416 through 4425 and to approve the Investments as listed. Mr. Monahan made the motion, and Mr. Tollner seconded it. The Chairperson asked if there was any discussion. There being no further discussion, the motion to pay the bills and approve the investments as listed carried. COMMISSIONERS’ COMMENTS: None this month. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD None this month. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Monahan moved to adjourn, and Mr. Deschenes seconded the motion. Motion carried. The meeting adjourned at approximately 8:50 a.m. Respectfully submitted, Cheryl Hobbs Recording Secretary