Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD July 15, 2011 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:34 a.m. on Friday, July 15, 2011. The Chairperson called the meeting to order, and the Recording Secretary called the roll at approximately 8:35 a.m. with the following responses: Present Absent Eric Wilson James Tollner Thomas Monahan Paul Deschenes Selma Pastor The following persons were also present: Lynn Censabella, Executive Director; Scott Costa, Assistant Executive Director; Sarah Brisk, Public Housing Program Manager; James Floras, Property Manager; Stephen Sacco, Finance Manager and Cheryl Hobbs, Recording Secretary. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s June 17, 2011 regular meeting minutes, to accept them and place them on file. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mr. Monahan made the motion, and Ms. Pastor seconded the motion. The Communications were as follows: Monthly Operational Reports – June 2011 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; and Rent Collections Report. The Chairperson asked if there was any discussion. Mr. Monahan stated that 40 East Pearl Street will be coming up for refinancing next year and we may want to look into a lower rate. There being no further discussion, the motion to waive the reading of the Communications, accept them, and place them on file carried unanimously. EXECUTIVE DIRECTOR’S REPORT: In your packets you will find the audited financial statements for the Nashua Housing Authority for period ending September 30, 2010. You will see that the auditors had no findings to report and we are in good shape financially. The exterior storm door replacement at Arel Manor was completed in June. The job went quickly and will be closed out this month, possibly today. Warrenstreet Architects is working on the re-design of the exterior entry at Arel Manor. We are currently reviewing keyless entry systems for NHA buildings. I anticipate the keyless system that will be chosen will be more user-friendly for NHA staff, and have the capability of being expanded upon in the future, possibly with closed caption cameras in the entry ways. I am continuing to work on the possible disposition and sale of 27 Burke Street (John Collins Community Center) to Girls Incorporated. It appears a required Declaration of Trust was never executed for the property back in the seventies when the property was purchased and modernized. Once we have the necessary paperwork in place I will have the building appraised. As of this writing, I do not have a confirmed closing date on the transfer of Park View. I am hoping to have answers today from all parties involved and we may be able to handle the transaction via mail. We will be soliciting banking services in the very near future. In 2001 NHA sought banking services in conjunction with Manchester Housing and Redevelopment Authority. Manchester does not have interest in changing their current provider at this time. I am working on the Request for Proposals for this solicitation. I am in discussion with a local developer about their interest in Project Based Assistance (PBA) for some its units. This is a new site that will house studio, one and two bedroom families here in Nashua. NHA is working on deconcentration of poverty in some of its family housing developments. HUD requires all housing authorities to have admission policies designed to promote deconcentration of poverty and income mixing. HUD provides an Established Income Range of 85 to 115 percent of the average family income for developments. Through admissions and transfers of current residents, our goal is to bring higher income families into lower income developments and vice versa to meet the ranges set by HUD. The Chairperson entertained a motion to accept the Executive Director’s Report. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any questions. There being no discussion, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 11-2166 BY THE NASHUA HOUSING AUTHORITY AWARDING A TWO-YEAR CONTRACT FOR ELEVATOR SERVICE BEGINNING AUGUST 1, 2011 AND ENDING JULY 31, 2013 TO KONE INC., ONE NEW BOSTON DRIVE, CANTON, MA 02021 AT A TOTAL CONTRACT COST OF $61,116 UNDER THE PUBLIC HOUSING OPERATING BUDGET The Chairperson entertained a motion to approve Resolution No. 11-2166. Mr. Monahan made the motion, and Ms. Pastor seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan Paul Deschenes Selma Pastor Motion carried unanimously. RESOLUTION NO. 11-2167 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR ROOF REPLACEMENTS AT NH 2-5, SULLIVAN TERRACE NORTH, NH 2-7 SULLIVAN TERRACE SOUTH, AND NH 2-11, GEORGE F. ROBINSON MANOR, TO SKYLINE ROOFING, INC., 861 PAGE STREET MANCHESTER, NH 03109 AT A TOTAL CONTRACT COST OF $640,000 UNDER THE CAPITAL FUND PROGRAM (CFP) 501-10 BUDGET The Chairperson entertained a motion to approve Resolution No. 11-2167. Ms. Pastor made the motion, and Mr. Monahan seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan Paul Deschenes Selma Pastor Motion carried unanimously.  RESOLUTION NO. 11-2168 BY THE NASHUA HOUSING AUTHORITY TO ENTER INTO A TWELVE-MONTH CONTRACT WITH INEGRYS ENERGY SERVICES, INC. FOR THE PURCHASE OF BULK ELECTRICITY EFFECTIVE AUGUST 2011. THIS ENERGY SAVINGS PROGRAM WILL PROVIDE THE NHA WITH A FIXED RATE OF 0.07550, AND AN OVERALL COST SAVINGS OF UP TO $32,428 OVER THE NEXT TWELVE MONTHS The Chairperson entertained a motion to approve Resolution No. 11-2168. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. Mr. Wilson asked if there would be carrier fees that PSNH will be charging us. Mr. Costa stated that there will not be any fees. We will continue to have our service provided by PSNH, but the rate will be bulked in with other companies, which allows Integrys to purchase bulk energy and lock in a lower fixed rate for us. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan Paul Deschenes Selma Pastor Motion carried unanimously. RESOLUTION NO. 11-2169 BY THE NASHUA HOUSING AUTHORITY APPROVING AMENDMENT TO ANNUAL CONTRIBUTIONS CONTRACT (ACC) TO INCLUDE CAPITAL FUND PROGRAM (CFP) NH36P00250111 FOR $874,261 FOR FISCAL YEAR ENDING SEPTEMBER 30, 2011 The Chairperson entertained a motion to approve Resolution No. 11-2169. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan Paul Deschenes Selma Pastor Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List – check numbers 47122 through 47182 and from the Supplemental Cash Disbursement List – check numbers 47183 through 47253 and from the Park View Apartments Cash Disbursement List – check numbers 4426 through 4431 and to approve the Investments as listed. Mr. Monahan made the motion, and Ms. Pastor seconded it. The Chairperson asked if there was any discussion. There being no discussion, the motion to pay the bills and approve the investments as listed carried. COMMISSIONERS’ COMMENTS: None this month. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD None this month. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Monahan moved to adjourn, and Mr. Deschenes seconded the motion. Motion carried. The meeting adjourned at approximately 8:50 a.m. Respectfully submitted, Cheryl Hobbs Recording Secretary