Nashua Housing and Redevelopment Authority

MINUTES OF THE ANNUAL MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD OCTOBER 21, 2011 The Commissioners of the Nashua Housing Authority (NHA) held its annual meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:30 a.m. on Friday, October 21, 2011. The Chairperson called the meeting to order, and the Recording Secretary called the roll at approximately 8:32 a.m. with the following responses: Present Absent Eric Wilson Thomas Monahan Paul Deschenes James Tollner Selma Pastor The following persons were also present: Lynn Censabella, Executive Director; Scott Costa, Assistant Executive Director; Lori Wilshire, Aldermanic Liaison; James Floras, Property Manager; Joy Scotina, Property Manager; and Stephen Sacco, Finance Manager. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s September 16, 2011 regular meeting minutes, to accept them and place them on file. Mr. Deschenes made the motion, and Ms. Pastor seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Ms. Pastor made the motion, and Mr. Deschenes seconded the motion. The Communications were as follows: Monthly Operational Reports – September 2011 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; and Rent Collections Report. The Chairperson asked if there was any discussion. Mr. Deschenes asked why there is such a high balance on the Rent Collections Report. Ms. Censabella stated that there are repayment agreements with many Arel Manor and Bronstein residents. There being no further discussion, the motion to waive the reading of the Communications, accept them, and place them on file carried unanimously. EXECUTIVE DIRECTOR’S REPORT: Ms. Censabella stated the roof replacement work at Sullivan Terrace North is almost complete with minor punch list items remaining. Sullivan Terrace South roofing work is over 50 percent complete with weather related issues causing delays. In order to remain on schedule, Saturday work will begin with oversight from Scott Rogers, NHA’s Capital Fund Program Manager. With cooperation of the weather, George F. Robinson Manor is scheduled to begin in late October. NHA is looking at alternative ways to treat for bedbugs within its properties. HUD has issued some guidance on bedbug treatment and control, and NHA is seeing little success in the traditional spraying and steaming/vacuuming methods currently being used. NHA has tested the use of thermal methods where the entire unit is heated and maintained at a high temperature for a specific period of time. Many New Hampshire housing authorities are seeing increased success with this method. The concern with utilization of a thermal technique is the cost; however, we need to be diligent in dealing with bedbugs. NHA continues to hold educational meetings with residents, perform routine inspections with the use of pest control staff or specially trained dogs, and is active with residents who report infestations. Public Housing staff will be attending a free seminar in November regarding bedbugs. NHA is working on its 2012 Operating Fund request with the assistance of its fee accountant. I have no details on this, as we are in the data gathering stage at this time. In your packets you will find information on PHADA’s Commissioner’s Conference slated to take place January 8 – 11, 2012 in Fort Lauderdale, Florida. Please contact Cheryl if you are interested in attending the conference and she will make the arrangements. NEW BUSINESS: RESOLUTION NO. 11-2174 BY THE NASHUA HOUSING AUTHORITY APPOINTING A SECRETARY FOR THE AUTHORITY The Chairperson entertained a motion to approve Resolution No. 11-2174. Mr. Wilson stated the resolution should be amended to read “excluding finance related transfers”. Ms. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any further discussion. There being none, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Motion carried, as amended, unanimously.  RESOLUTION NO. 11-2175 BY THE NASHUA HOUSING AUTHORITY AUTHORIZING THE EXECUTION AND DELIVERY OF A DECLARATION OF TRUST AS TO 27 BURKE STREET, NASHUA, NEW HAMPSHIRE 03060 The Chairperson entertained a motion to approve Resolution No. 11-2175. Mr. Deschenes made the motion, and Ms. Pastor seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Motion carried unanimously. RESOLUTION NO. 11-2176 BY THE NASHUA HOUSING AUTHORITY AUTHORIZING THE FOLLOWING PAYMENT STANDARDS FOR THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM (HCVP) AS LISTED: 0BR $765; 1BR $899; 2BR $1,125; 3BR $1,504; 4BR $1,609 The Chairperson entertained a motion to approve Resolution No. 11-2176. Ms. Pastor made the motion, and Mr. Monahan seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Motion carried unanimously. RESOLUTION NO. 11-2177 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR 504 COMPLIANT ENTRYWAY AND KEYLESS ENTRY AT NH 2-10, AREL MANOR AND KEYLESS ENTRY AT NH 2-5, SULLIVAN TERRACE NORTH, NH 2-7, SULLIVAN TERRACE SOUTH, AND NH 2-11, GEORGE F. ROBINSON MANOR, TO CONCENTRIC SECURITY RESOURCES LLC, 915 HOLT AVE. #8, MANCHESTER, NH 03109 AT TOTAL CONTRACT COST OF $130,669 UNDER THE CAPITAL FUND PROGRAM (CFP) 501-09 BUDGET AND THE CAPITAL FUND PROGRAM (CFP) 501-10 BUDGET The Chairperson entertained a motion to approve Resolution No. 11-2177. Mr. Deschenes made the motion, and Ms. Pastor the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Motion carried unanimously. ELECTION OF OFFICERS: Mr. Wilson presented the Nominating Committee’s 2011/2012 slate of officers as follows: Eric Wilson, Chairperson; Selma Pastor, Vice Chairperson; Thomas Monahan, Treasurer; James Tollner, Assistant Treasurer; and Paul Deschenes, Commissioner. Mr. Wilson made a motion for the Secretary to cast one ballot in support of the nominations. Mrs. Pastor seconded the motion. The Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List – check numbers 47545 through 47668 and from the Supplemental Cash Disbursement List – check numbers 47669 through 47733 and from the Park View Apartments Cash Disbursement List – check numbers 4449 through 4456 and to approve the Investments as listed. Mr. Deschenes made the motion, and Ms. Pastor seconded it. The Chairperson asked if there was any discussion. There being no discussion, the motion to pay the bills and approve the investments as listed carried. COMMISSIONERS’ COMMENTS: Mr. Deschenes stated that Sullivan Terrace South has a new Association and the members were sworn in earlier this week. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD None this month. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Deschenes moved to adjourn, and Ms. Pastor seconded the motion. Motion carried. The meeting adjourned at approximately 9:05 a.m. Respectfully submitted, Scott Costa Recording Secretary