Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD NOVEMBER 18, 2011 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:35 a.m. on Friday, November 18, 2011. The Chairperson called the meeting to order, and the Recording Secretary called the roll at approximately 8:37 a.m. with the following responses: Present Absent Eric Wilson Selma Pastor Thomas Monahan James Tollner Paul Deschenes The following persons were also present: Lynn Censabella, Executive Director; Scott Costa, Assistant Executive Director; Lori Wilshire, Aldermanic Liaison; Sarah Brisk, Public Housing Program Manager; James Floras, Property Manager; Joy Scotina, Property Manager; Lisa Cox, Section 8 Program Manager and Stephen Sacco, Finance Manager. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s October 21, 2011 annual meeting minutes, to accept them and place them on file. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mr. Monahan made the motion, and Mr. Tollner seconded the motion. The Communications were as follows: Monthly Operational Reports – October 2011 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; and Rent Collections Report. The Chairperson asked if there was any discussion. There being no discussion, the motion to waive the reading of the Communications, accept them, and place them on file carried unanimously. EXECUTIVE DIRECTOR’S REPORT: The October snowstorm took us all by surprise. The tree damage throughout NHA properties was substantial and required the work of management, property management, maintenance staff and subcontractors to remediate safety issues and clear properties of fallen limbs. We are still working on clearing limbs that continue to fall on our properties. NHA has not come across any building damages as a result of the storm, which has been surprising with the number of trees and limbs that fell throughout the storm and in the days that followed. The main gas line break at Harbor Avenue on November 2 was resolved safely without the need to evacuate residents from the building. Scott Costa remained present on site and worked closely with all emergency responders and residents throughout the emergency. I would like thank Scott for his support through the emergency and during the days that ensued with the heat and hot water issues at the buildings. The roof construction at Sullivan Terrace North and South is now complete. Roof work at GFR Manor is underway with approximately fifty percent completed. I expect the GFR Manor to be finished December 16 because of the weather, originally it was November 22. NHA has signed a contract with Concentric Security Systems to begin the work on 504 compliant entryways and keyless entry systems. Work will begin shortly at Arel Manor in the redesign of the entryway. NHA received dividend checks totaling $31,746.23 from its insurance provider, Housing Authority Insurance Group (HAI). This is the twentieth consecutive year dividends have been declared by the Board of Directors of HAI. The dividend returns are a result of another outstanding year in 2010 for its members. Scott Costa and I met with Matt Leahy, Special Assistant for Policy and Projects from Senator Jeanne Shaheen’s office in November. We expressed to Mr. Leahy our concerns regarding the proposed Fiscal Year 2012 budget, and spoke in depth about the challenges PHAs will be faced with as a result of the proposed reductions. NHA is working toward remortgaging the 40 East Pearl Street office. Additional information has been handed out today regarding this. The Chairperson entertained a motion to accept the Executive Director’s Report as well as the recommendation for remortgaging 40 East Pearl Street. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any questions. There being no discussion, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 11-2178 BY THE NASHUA HOUSING AUTHORITY AWARDING A TWO-YEAR CONTRACT FOR LANDSCAPING SERVICES BEGINNING DECEMBER 1, 2011 AND ENDING NOVEMBER 30, 2013 TO CMI PROPERTY SOLUTIONS, P.O. BOX 1451, HAMPTON, NH 03843 AT A TOTAL CONTRACT COST OF $159,088 ($155,878 UNDER THE PUBLIC HOUSING OPERTAING BUDGET AND $3,210 UNDER THE PARK VIEW APARTMENTS BUDGET) The Chairperson entertained a motion to approve Resolution No. 11-2178. Mr. Tollner made the motion, and Mr. Monahan seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan James Tollner Paul Deschenes Motion carried unanimously. RESOLUTION NO. 11-2179 BY THE NASHUA HOUSING AUTHORITY AUTHORIZING THE SUBMISSION OF ITS SECTION EIGHT MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING SEPTEMBER 30, 2011 The Chairperson entertained a motion to approve Resolution No. 11-2179. Mr. Tollner made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan James Tollner Paul Deschenes Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List – check numbers 47734 through 47807 and from the Supplemental Cash Disbursement List – check numbers 47808 through 47875 and from the Park View Apartments Cash Disbursement List – check numbers 4457 through 4465 and to approve the Investments as listed. Mr. Monahan made the motion, and Mr. Deschenes seconded it. The Chairperson asked if there was any discussion. There being no discussion, the motion to pay the bills and approve the investments as listed carried. COMMISSIONERS’ COMMENTS: None this month. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD None this month. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Deschenes moved to adjourn, and Mr. Monahan seconded the motion. Motion carried. The meeting adjourned at approximately 9:00 a.m. Respectfully submitted, Cheryl Hobbs Recording Secretary