Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD DECEMBER 16, 2011 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:32 a.m. on Friday, December 16, 2011. The Chairperson called the meeting to order, and the Recording Secretary called the roll at approximately 8:33 a.m. with the following responses: Present Absent Eric Wilson James Tollner Thomas Monahan Paul Deschenes Selma Pastor (arrived after roll call) The following persons were also present: Lynn Censabella, Executive Director; Scott Costa, Assistant Executive Director; Lori Wilshire, Aldermanic Liaison; Sarah Brisk, Public Housing Program Manager; James Floras, Property Manager; Joy Scotina, Property Manager; Lisa Cox, Section 8 Program Manager and Stephen Sacco, Finance Manager. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s November 18, 2011 regular meeting minutes, to accept them and place them on file. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Communications were as follows: Monthly Operational Reports – November 2011 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; and Rent Collections Report. The Chairperson asked if there was any discussion. Mr. Monahan stated Ms. Censabella should utilize an outside firm to lease the vacant space at 40 East Pearl Street once the current lease expires on December 31, 2011. There being no further discussion, the motion to waive the reading of the Communications, accept them, and place them on file carried unanimously. EXECUTIVE DIRECTOR’S REPORT: A minor second floor kitchen fire at Sullivan Terrace South on December 3, 2011 resulted in a sprinkler head letting go. Water damage affected the west wing of the first and second floors at the development. Sarah Brisk and Joy Scotina worked tirelessly with contractors and maintenance staff to remediate the water damage to the affected areas. I would like to thank residents for their cooperation and patience during cleanup, and NHA staff for their hard work. The roof construction at Sullivan Terrace North, Sullivan Terrace South, and GFR Manor is complete with some minor punch list items remaining at GFR Manor. A final inspection was conducted by a manufacturer’s representative on December 13, 2011. The Arel Manor 504 compliant entryway work began on December 7, 2011. New and replacement keyless entry systems will be installed after the New Year at Arel Manor, Sullivan Terrace North and South, and GFR Manor. The Board approved an amendment to the October 21, 2011 Resolution No. 11-2177 allowing NHA to perform the add-alternate work included in the Form of General Bid. The original contract cost was $130,669 and will increase to $303,406. Included in your bid packets is a memo further detailing the amendment to the Resolution. Jessica Cora, Applications Assistant, has left employment with the NHA to pursue a nursing career. Maribel Rodriguez has been hired to fill Ms. Cora’s position effective December 12, 2011. Ms. Rodriguez has worked at the NHA for 21 years as a Section 8 Case manager. Ms. Rodriguez’s position will be filled with a full-time Section 8 Housing Inspector in a continued effort to reorganize the Authority’s operations. What you see in front of you is an amended invitation to the Holiday Party on December 21, 2011. I hope you can attend. Staff decided a skating party was not something they wanted to do, and have opted for a low-key luncheon at Cheng Yang Li. I’d like to wish the Commissioners and NHA Staff a very happy holiday season. The Chairperson entertained a motion to accept the Executive Director’s Report. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any questions. There being no discussion, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 11-2180 BY THE NASHUA HOUSING AUTHORITY AUTHORIZING ITS EXECUTIVE DIRECTOR TO DISPOSE OF USED APPLICANCES, OBSOLETE COMPUTERS, PRINTERS, AND FILE RACK IN ACCORDANCE WITH THE DISPOSITION POLICY The Chairperson entertained a motion to approve Resolution No. 11-2180. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan Paul Deschenes Selma Pastor Motion carried unanimously. RESOLUTION NO. 11-2181 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR FEE ACCOUNTANT SERVICES TO FENTON, EWALD & ASSOCIATES, P.C., 280 HILLSIDE AVENUE, NEEDHAM, MA 02494 AT A TOTAL CONTRACT COST OF $46,080 FOR A TWO-YEAR TERM BEGINNING FEBRUARY 1, 2012 AND ENDING JANUARY 31, 2014 UNDER THE PUBLIC HOUSING OPERATING BUDGET The Chairperson entertained a motion to approve Resolution No. 11-2181. Mr. Monahan made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Thomas Monahan Paul Deschenes Selma Pastor Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List – check numbers 47876 through 47963 and from the Supplemental Cash Disbursement List – check numbers 47964 through 48021 and from the Park View Apartments Cash Disbursement List – check numbers 4466 through 4472 and to approve the Investments as listed. Mr. Monahan made the motion, and Mr. Deschenes seconded it. The Chairperson asked if there was any discussion. There being no discussion, the motion to pay the bills and approve the investments as listed carried. COMMISSIONERS’ COMMENTS: Mr. Monahan stated that he and Ms. Censabella recently met with the Mayor, and HUD representatives, regarding Bronstein. Nothing has been resolved, however, it was a fruitful meeting. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD None this month. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Monahan moved to adjourn, and Ms. Pastor seconded the motion. Motion carried. The meeting adjourned at approximately 8:50 a.m. Respectfully submitted, Cheryl Hobbs Recording Secretary