Personnel/Administrative Affairs Committee

PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE AGENDA MAY 6, 2013 7:00 p.m. Aldermanic Chamber ROLL CALL PUBLIC COMMENT INTERVIEWS Ethnic Awareness Committee Bernadette Melton-Plante (New Appointment) Term to Expire: April 30, 2016 Dendrea J. Smith (New Appointment) Term to Expire: April 1, 2016 Historic District Commission Michael K. Findley (New Appointment) Term to Expire: May 15, 2016 Planning Board Thomas C. Ireland (Moving from Full to Alternate Member) Term to Expire: March 31, 2016 COMMUNICATIONS From: Paul Bergeron, City Clerk Re: Ordinance-13-040, Relative to Changing the Licensing Process for Parades and Road Races on Public Streets APPLICATION TO LICENSE HAWKER'S, PEDDLER'S, ITINERANT VENDOR'S LICENSE - None APPOINTMENTS BY THE MAYOR Ethnic Awareness Committee Bernadette Melton-Plante (New Appointment) Term to Expire: April 30, 2016 41 Parrish Hill Drive Nashua, NH 03063 Dendrea J. Smith (New Appointment) Term to Expire: April 1, 2016 23 Royal Crest Drive, Apt. 8 Nashua, NH 03060 Historic District Commission Michael K. Findley (New Appointment) Term to Expire: May 15, 2016 6 Thompson Road Nashua, NH 03060 Planning Board Thomas C. Ireland (Moving from Full to Alternate Member) Term to Expire: March 31, 2016 8 Deacon Drive Nashua, NH 03063 Scott E. Leclair (Moving from Alternate to Full Member) Term to Expire: March 31, 2016 10 Daylily Drive Nashua, NH 03062 Dave Robbins (Moving from Alternate to Full Member) Term to Expire: March 31, 2016 102 Cherrywood Drive Nashua, NH 03062 Edward Weber (Moving from Alternate to Full Member) Term to Expire: March 31, 2015 4 Cabernet Court Nashua, NH 03062 UNFINISHED BUSINESS – None NEW BUSINESS – RESOLUTIONS R-13-105 Endorsers: Alderman Daniel T. Moriarty Alderman-at-Large Barbara Pressly Alderman-at-Large Mark S. Cookson Alderman Arthur T. Craffey, Jr. Alderman-at-Large Jim Donchess ESTABLISHING A COMMUTER RAIL FEASIBILITY STUDY AD-HOC COMMITTEE NEW BUSINESS – ORDINANCES O-13-39 Endorser: Mayor Donnalee Lozeau AMENDING SEWER USE FEES RATES AND CHARGES O-13-40 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Lori Wilshire CHANGING THE LICENSING PROCESS FOR PARADES AND ROAD RACES ON PUBLIC STREETS  Also assigned to Board of Public Works; to appear on its 5/9/13 agenda TABLED IN COMMITTEE R-13-95 Endorsers: Alderman-at-Large Jim Donchess Alderman-at-Large David W. Deane Alderman Arthur T. Craffey, Jr. Alderman-at-Large Mark S. Cookson Alderman-at-Large Barbara Pressly Alderman Diane Sheehan Alderman Mary Ann Melizzi-Golja PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO MEETING TIMES OF THE BOARD OF PUBLIC WORKS  Tabled 2/25/13 DISCUSSION PUBLIC COMMENT REMARKS BY THE ALDERMEN POSSIBLE NON-PUBLIC SESSION ADJOURNMENT  229 Main Street City of Nashua P.O. Box 2019 Nashua, NH 03061-2019 Office of the City Clerk (603) 589-3010 Paul R. Bergeron Patricia Piecuch Fax (603) 589-3029 City Clerk Deputy City Clerk E-Mail: cityclerkdept@NashuaNH.gov Memorandum To: Personnel and Administrative Affairs Committee Aldermen Chasse, Craffey, Vítale, Sheehan, and Caron cc: Mayor Lozeau and Alderman Wilshire (endorsers) From: Paul Bergeron, City Clerk^J Date: May 3,2013 Re: Ordinance-13-040, relative to changing the licensing process for parades and road races on public streets Due to a conflict, I will be unable to attend Monday's meeting of the Personnel and Administrative Affairs Committee. As such, I wanted to submit this memo in support of 0-13-040. This proposed change to city ordinances will make the parade permitting process less cumbersome for our citizens and more efficient for city staff. Currently, a citizen will come to the City Clerk's Office to complete a parade permit application. He then goes to the Public Works Department to apply for a street encumbrance permit and must obtain approval for his insurance coverage from Risk Management and for the route from Police and Fire, who may or may not set conditions for issuance of the street encumbrance permit. Once the applicant has been approved by Risk, Police, and Fire, Public Works will issue the street encumbrance permit. Public Works will then notify the City Clerk's Office that the street encumbrance permit has been issued, and then the applicant must return to the City Clerk's Office for his parade permit. There is no fee for the City Clerk's parade permit. The City Clerk's Office has no regulatory role in the permitting process. The City Clerk does not set conditions for the conduct of the parade nor is it necessary for the City Clerk's Office to review the same approvals that Public Works considered before issuing the street encumbrance permit. The City does not realize any revenue when the City Clerk issues a parade permit. (It is a "no fee" permit.) This proposed ordinance is intended to remove the City Clerk's Office from the licensing process. The permitting process to conduct a parade or road race would begin at the Department of Public Works with the application for a street encumbrance permit and would end with the issuance of the street encumbrance permit. The applicant would not be required to make additional - and unnecessary- visits to the City Clerk's Office. Please feel free to contact me if you have any questions. Thank you for your consideration.