COTPA Board Meeting

SPECIAL MEETING Time: 9:00 AM Date: May 20, 2022 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Specialist at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA SPECIAL MEETING CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: May 20, 2022 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. CITIZENS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the March 23, 2022 Special Meeting – COTPA Board Strategic Planning Workshop 9:00 a.m. B. Minutes of the March 23, 2022 Special Meeting – COTPA Board Strategic Planning Workshop 11:00 a.m. C. Minutes of the April 1, 2022 COTPA Board meeting V. CONSENT DOCKET A. Agreement renewal with SendaRide, Inc. for the Share­A­Fare Transportation Program (COTPA2020049), Estimated Cost $90,000, term July 1, 2022 through June 30, 2023. B. Agreement renewal with RSVP of Central Oklahoma, Inc. for Senior Non­ Emergency Medical Transportation (COTPA2018007), estimated annual cost $45,000, term July 1, 2022 through June 30, 2023. C. Agreement renewal with SendaRide, Inc. for the EMBARK Well Transportation Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA SPECIAL MEETING CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: May 20, 2022 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. CITIZENS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the March 23, 2022 Special Meeting – COTPA Board Strategic Planning Workshop 9:00 a.m. B. Minutes of the March 23, 2022 Special Meeting – COTPA Board Strategic Planning Workshop 11:00 a.m. C. Minutes of the April 1, 2022 COTPA Board meeting V. CONSENT DOCKET A. Agreement renewal with SendaRide, Inc. for the Share­A­Fare Transportation Program (COTPA2020049), Estimated Cost $90,000, term July 1, 2022 through June 30, 2023. B. Agreement renewal with RSVP of Central Oklahoma, Inc. for Senior Non­ Emergency Medical Transportation (COTPA2018007), estimated annual cost $45,000, term July 1, 2022 through June 30, 2023. C. Agreement renewal with SendaRide, Inc. for the EMBARK Well Transportation Program (COTPA2020047), estimated cost $30,000, term July 1, 2022 through June 30, 2023. D. Agreement renewal with the Daily Living Centers, Inc. for Senior Day Services Transportation, estimated annual cost $12,000, term July 1, 2022 through June 30, 2023. E. Agreement renewals with Community Action Agency of Oklahoma City, Oklahoma/Canadian Counties, Inc. and SendaRide, Inc. for the provision of Senior STEP Grocery Shopping Transportation Services in Oklahoma and Northern Cleveland Counties (COTPA2020047), estimated annual cost $43,000, term July 1, 2022 through June 30, 2023. F. Agreement renewals with Community Action Agency of Oklahoma and Canadian Counties, Inc., SendaRide, Inc., and Daily Living Centers, Inc. for Senior Non­ Emergency Medical Transportation (COTPA2020047), estimated annual cost  Northern Cleveland Counties (COTPA2020047), estimated annual cost $43,000, term July 1, 2022 through June 30, 2023. F. Agreement renewals with Community Action Agency of Oklahoma and Canadian Counties, Inc., SendaRide, Inc., and Daily Living Centers, Inc. for Senior Non­ Emergency Medical Transportation (COTPA2020047), estimated annual cost $140,000 for all services, term July 1, 2022 through June 30, 2023. G. Agreement renewals with SendaRide, Inc. and New Yellow Cab, LLC for the provision of Senior Interim Urgent Need Transportation Services in Oklahoma and Northern Cleveland Counties and Social Service Transportation (COTPA2020047), estimated annual cost $80,000, term July 1, 2022 through June 30, 2023. H. Agreement renewals with SendaRide, Inc. and New Yellow Cab, LLC for the provision of transportation services under the Arnall Transportation Innovation Grant Project for the CLIMB Ride Program (COTPA2020050), estimated annual cost $140,000, term July 1, 2022 through June 30, 2023. I. Agreement renewals with Community Action Agency of Oklahoma City, Oklahoma/Canadian Counties, Inc. and SendaRide, Inc. for the provision of Senior Congregate Meal Transportation Services in Oklahoma and Northern Cleveland Counties (COTPA2020047 and COTPA OM­2020047), estimated annual cost $97,100, term July 1, 2022 through June 30, 2023. J. Settlement Agreement with the Department of Human Services' Temporary Assistance for Needy Families (TANF) for transportation services provided by the Central Oklahoma Transportation and Parking Authority in the amount of $19,290.70, effective May 6, 2022. K. Sublease Agreement with the Oklahoma City Public Property Authority for use of the property known as the Reno Lot for parking operations and maintenance, estimated cost $30,000; estimated revenue $100,000, retroactive to March 31, 2022 through March 30, 2027 L. Audit Contract with Allen, Gibbs & Houlik, L.C., for auditing services of COTPA’s Fiscal Year 2022 Financial Statements, estimated cost of $62,734. M. Resolution authorizing the sole source purchase with ARI Phoenix, Inc. (COTPA SS 22­029) for repair parts and service for ARI­Hetra Mobile Column Lifting Systems and accessories to maintain heavy­duty equipment lifts, estimated annual cost $30,000, term May 20, 2022 to May 19, 2023. N. Resolution declaring obsolete equipment parts and bus rolling stock and vehicles surplus; and authorizing the Administrator, or designee, to dispose of surplus items in compliance with Purchasing Policies and Procedures VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Resolution rejecting bids received for Project No. MC­0681, Regatta Park Improvements, Zone G, Boathouse District; and approving Project No. MC­0681 Revised 2 Final Plans and Bidding Documents to be advertised and released, estimated cost of $335,750. B. Resolution authorizing the filing of an application for a grant under 49 U.S.C. Section 5339(b) and (c), Low or No Emission Grant Program and the Grants for  Revised 2 Final Plans and Bidding Documents to be advertised and released, estimated cost of $335,750. B. Resolution authorizing the filing of an application for a grant under 49 U.S.C. Section 5339(b) and (c), Low or No Emission Grant Program and the Grants for Buses and Bus Facilities Competitive Program; and approving allocating local matching funds up to $1,371,367. C. Resolution in support of adding new services and improvements to the West Village Subdistrict zone within the Downtown Business Improvement District No. 6, estimated additional cost $465 annually. D. Parking Agreement with the City of Oklahoma City to provide parking for city employees, city vehicles and validated parking for individuals and bsinessess conducting business with the City or serving in the capacity of members of boards, commissions or other committees at the Sheridan Walker Garage and the Arts District Garage, estimated annual revenue $1,000,000, term July 1, 2022 through June 30, 2023. E. Parking Rate Agreement with Life.Church Operations, LLC to secure parking rates and quantity of parking spaces for the Convention Center Garage and Scissortail Surface Lot on or about September 26­29, 2022 and on or about October 23­26, 2023, estimated revenue $26,000 per event. F. Professional Services Agreement (COTPA21­063) with EAN Holdings, LLC dba Commute with Enterprise for Vanpool Services, estimated annual cost $8,800, term May 6, 2022 through April 30, 2027. G. 1. Reject bids, COTPA 22­008 Security Fencing for EMBARK Headquarters; and 2. Pricing agreement award and approval, Blue Sage Services, LLC (COTPA 22­ 008A), Security Fencing for EMBARK Headquarters, 2000 South May Avenue, cost $117,965.23. H. Addendum No 1 to the Agreement with the City of Oklahoma City and the Oklahoma City Water Utilities Trust, for design, construction, and inspection services for the relocation, replacement, and betterment of the water main, between NW 30th Street and NW 31st Street on the east and west side of N. Classen Blvd, Project No WC­1029. I. Ratifying and approving Addenda No. 1, 2, and 3; awarding joint contract with Oklahoma City Water Utilities Trust and The City of Oklahoma City to Rudy Construction Company, Project MC­0619, MS­0123 and WC­1029, Northwest Bus Rapid Transit, Transit Center Downtown at North Broadway Avenue and West Main Street, along North Classen Boulevard to North Meridian Avenue and NW Expressway, $13,212,139.49; assigning Midwest Engineering and Testing Company as testing laboratory; and approving contract and bonds. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period April 5 through April 26, 2022 VIII. RECEIVE FINANCIAL REPORTS  A. Ratification of Payroll and Vendor Claims for the Period April 5 through April 26, 2022 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the Month Ended March 31, 2022 IX. RECEIVE PROGRAM REPORTS A. Customer Relations Program Report B. Marketing and Technology Program Report C. Mobility Management Service Program Report D. Parking Services Program Report E. Transit System Program Report* X. ITEMS FROM TRUSTEES XI. ADJOURNMENT