Oklahoma City Zoology Trust

By The City of Oklahoma City Office of the City Clerk at 11:07 am, May 24, 2022 OKLAHOMA CITY ZOOLOGICAL TRUST Meeting Agenda Rosser Conservation Education Center Auditorium May 25, 2022 - 4:30 p.m. OKLAHOMA CITY ZOOLOGICAL TRUST MEMBERS Keith Peters, Chair Nikki Nice, Councilwoman, Ward 7 Vicki Howard, Vice-Chair Pama Palmer Jon Trudgeon, Secretary Aimee Salalati David Holt, Mayor Matt McGuire Heather Ross, Surrogate to the Mayor Craig Freeman, City Manager Dwight Lawson, PhD, Executive Director/CEO Laura Johnson, Surrogate to the City Manager INFORMATION ABOUT OKLAHOMA CITY ZOOLOGICAL TRUST MEETINGS The Oklahoma City Zoological Trust meets on the fourth Wednesday of each month at 4:30 p.m. in the Auditorium at the Rosser Conservation Education Center (located at 2101 N.E. 50th Street, Oklahoma City, Oklahoma 73111), where ample social distancing is possible. Free parking is available on the west side of the Rosser Conservation Education Center. It is the policy of the Oklahoma City Zoological Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Zoo at 405-425-0231 or TDD 405-297-2020 as soon as possible, but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The Zoo will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the Zoo at 405-425-0231 at least 48 hours prior to the scheduled meeting. ADDRESSING THE OKLAHOMA CITY ZOOLOGICAL TRUST Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing, and their address, but all comments must be relevant to the item. Citizens may also address the Trust at the end of the agenda under “Citizens to be heard.” Please contact the Zoo at 405- 425-0231 at least 48 hours prior to the meeting, and leave a message that includes your name, the agenda item number, and the reason you would like to speak. Staff will submit requests received to the Chair. Please limit your comments to three (3) minutes or less. The Chair or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Auditorium, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chair or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chair or presiding officer; or engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, 1 threatening, abusive, obscene, or jeopardizes the safety of self or others. A person may also be subject to arrest and removal from the Auditorium for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of 21 Okla. Stat. § 280 – Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. TRUST ACTIONS Official action can be taken only on items which appear on the agenda. The Trust may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. Other actions may also be taken. When more information is needed to act on an item, the Trust may refer the matter to the Executive Director/CEO or the Municipal Counselor. The Trust may also refer items to standing committees of the Trust for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. CONSENT DOCKET Items listed under “Consent Docket” are usually approved as a group with the proper motion from a member of the Trust. Members of the Trust may request discussion or separate action on any item on the Consent Docket. For more information about the Oklahoma City Zoological Trust, please call 405-424-3344. 2  AGENDA I. Call to Order A. Verification of Compliance with Open Meeting Act II. Meeting Minutes A. Minutes of April 27, 2022, Oklahoma City Zoological Trust Meeting ................................ Pages 5-7 III. Staff and/or Committee Updates A. Financial Report of April 2022 ................................................................................................... Pages 8-12 IV. Items for Individual Consideration A. Approval of the Oklahoma City Zoological Trust’s Budget for Fiscal Year 2022-2023 ............................................................................................................................. Pages 13-19 B. Change Order No. 5, Project MZ-0060, Orientation Plaza and Africa- Themed Savannah Exhibits, increase of $492,366.95 ............................................................. Pages 20-30 C. Change Order No. 6, Project MZ-0060, Orientation Plaza and Africa- Themed Savannah Exhibits, increase of $907,999.81 and 148 days ..................................... Pages 31-37 D. Resolution designating Bob Mathew, Chief Financial Officer, to serve as Surrogate Zoo Director while Dwight Lawson, Executive Director and Chief Executive Officer, leads Zoo-sponsored African Safari Tours in June 2022; and authorizing Mr. Mathew to exercise all Zoo Director powers and authority necessary or appropriate for the operation of the Oklahoma City Zoo and Botanical Garden during Dr. Lawson’s June 2022 absence....................................................................................................... Pages 38-39 E. Animal feed bids for the 2022-2023 fiscal year ........................................................................ Pages 40-71 i. Grass & Alfalfa Hay: William James Feed & Tack - $75,730 ii. Frozen Rats, Mice, Chicks, & Rabbits: Rodent Pro - $50,081.40 iii. Dry Feed: Lab Animal Supplies, Inc. - $100,216.87 iv. Live Insects: The Bug Company - $31,418.92 v. Fish: Atlantic Pacific Products, Inc -$58,369 F. Resolution declaring an emergency, waiving competitive bidding, and authorizing the open market purchase of horse meat during the 2022– 2023 fiscal year .............................................................................................................................. Pages 72-73 G. Audit Contract with Allen, Gibbs & Houlik, L.C., audit services for Fiscal Year 2021-2022, fee not to exceed $48,560................................................................... Pages 74-94 V. New Business VI. Items from Trustees 3 VII. Staff Reports A. Executive Director’s Report B. OZS Director’s Report VIII. Citizens to Be Heard IX. Adjournment 4  JOURNAL OF TRUST PROCEEDINGS APRIL 27, 2022 ROSSER CONSERVATION EDUCATION CENTER Trustees Present: Keith Peters, Chair Vicki Howard, Vice-Chair Heather Ross, Surrogate to the Mayor Laura Johnson, Surrogate to the City Manager Nikki Nice, Councilwoman, Ward 7 Pama Palmer Staff Present: Dwight Lawson, Executive Director/CEO Bob Mathew, Vice President of Finance/CFO Matthew Word, Director of Information Technology Mandy Heaps, OZS Director Kate Winters, Assistant to the Executive Director Others Present: Jerod Beatty, Assistant Municipal Counselor, City of Oklahoma City Agenda Topics I. Call to Order A. Verification of Compliance with Open Meeting Act Chair Keith Peters called the meeting to order at 4:33pm and asked if the Trust is compliant with the Open Meeting Jerod Beatty replied affirmatively. II. Receive Minutes A. Minutes of March 23, 2022 APPROVED. Moved by Trustee Vicki Howard. Seconded by Trustee Pama Palmer. AYES: Trustees Keith Peters, Vicki Howard, Heather Ross, Laura Johnson, Nikki Nice, Pama Palmer. 5 III. Receive Staff and/or Committee Updates A. Financial Reports of March 2022. CFO Bob Mathew provided information on the financial report of March 2022. MOVED. Moved by Trustee Laura Johnson. Seconded by Trustee Vicki Howard. AYES: Trustees Keith Peters, Vicki Howard, Heather Ross, Laura Johnson, Nikki Nice, Pama Palmer. IV. Items for Individual Consideration A. Extension of Sublease and Management Agreement among The City of Oklahoma City, the Oklahoma City Zoo- logical Trust, and 3Horse Productions, LLC and amendment of Oklahoma City Zoo Amphitheatre Approved Pol- icies and Procedures. Since the Pandemic started several concerts were canceled and rescheduled to this year and next on top of the already scheduled line-up. This amendment allows 3Horse to hold more concerts. The extension of the agreement to later this year also allows us time to consider our next step in the operations for the Zoo Amphitheatre and if we need to take a pause to make updates or move forward with an RFP. One Trustee asked how we can prioritize a more diverse line-up to truly reflect the community? The extension of the 3Horse agreement could give the time to reflect on how to pursue this was the reply. MOVED. Moved by Trustee Vicki Howard. Seconded by Trustee Pama Palmer. AYES: Trustees Keith Peters, Vicki Howard, Heather Ross, Laura Johnson, Nikki Nice, Pama Palmer. B. Change Order No. 1, Project WA-2663, Oklahoma City Zoo Waterline Extension, increase of $6,681.68. This is the first and last Change Order for the Waterline Extension. The vault that contains the meter for the waterline lies within 50th Street outside of the Administration offices. During the project the city requested the lid on the vault be reinforced to carry weight of traffic. MOVED. Moved by Trustee Laura Johnson. Seconded by Trustee Vicki Howard. AYES: Trustees Keith Peters, Vicki Howard, Heather Ross, Laura Johnson, Nikki Nice, Pama Palmer. V. New Business A. None. VI. Items from Trustees A. Trustee Laura Johnson commented that the trail by the Softball Hall of Fame is moving forward nicely. B. Chair Keith Peters recognized Dwight Lawson as one of the most admired CEO’s by the Journal Record– Mandy was recognized too by the OKC Friday as one of the 50th Most powerful Young Professionals. VII. Staff Reports A. Construction- Two CO’s for Africa coming next month. B. Animal Care- Still monitoring the Avian Flu, vets assessing risk to slowing releasing certain birds soon. 6  C. Human Resources-Turnover has been steady, but not too concerning. Our new Volunteer Coordinator is doing great, group volunteer numbers are high. D. Marketing-March attendance was over projection and general admission is stronger than membership numbers. We are working with DHS to put together program discount. Our Fall attendance numbers were strong, numbers fell a bit January and February, then back on target in April. Recently we have shifted some of our marketing to Texas to take advantage of high amount of website traffic coming from the Dallas area. E. Zoo Happenings- Animal encounters numbers are up and birthday numbers are strong. We recently renewed part- nerships with OBI. We have an ASL interpreter coming to the Zoo every third Saturday of every month. F. OZS Update-March membership numbers ahead, out of membership levels the family is the strong. Currently half of memberships are new. We launched a Bricklive promotion. Development updates- We received a little over $100,000 from the Kirkpatrick Foundation, $35,000 from Devon, and $25,000 from Work Express Employment. Over $90,000 out in Grant requests. We recently expanded our Zoo Troup and now we have over 100 members! Ostrich Egg Breakfast is coming up. Zoo Gala only has 18 tickets left and After Party tickets will go on sale soon. VIII. Citizens to be Heard. A. None. IX. Adjournment There being no further business to come before the Trust, the Chairman declared the meeting adjourned at 5:12pm. 7 8 9 10 11 12 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: May 25, 2022 SUBJECT: Approval of the Oklahoma City Zoological Trust’s Budget for the Fiscal Year 2022-2023. Background: A summary of the Oklahoma City Zoological Trust budget totaling $86,597,018. Actual revenues and expenditures for Fiscal Year 2020-2021 and the budget for Fiscal Year 2021-2022 are also provided for comparison purposes. Admissions and Membership The admissions and membership budget of $7,990,000 is an increase of $3,260,000 (68.9%) over projected admissions and membership this year. Operating Revenue The operating revenue budget of $16,381,131 is an increase of $4,620,931 (39.3%) over projected revenue this year. Total Revenue and Carryover The total revenue and carryover budget of $86,597,018 is an increase of $99,533 (.12%) over projected revenue and carryover this year. Recommendation: Approval of the Budget for the Fiscal Year 2022-2023. 13 Oklahoma City Zoological Trust FY-23 Budget 14 OKLAHOMA CITY ZOOLOGICAL TRUST BUDGETED INCOME STATEMENT SUMMARY FY 22/23 Budget vs Projected FY 21/22 BUDGET PROJECTED INCREASE/ BUDGET ACTUAL ACTUAL ACTUAL ACTUAL FY 22/23 FY 21/22 (DECREASE) PERCENT FY 21/22 FY 20/21 FY 19/20 FY 18/19 FY 17/18 REVENUES: ADMISSIONS+MEMBERSHIP $7,990,000 $4,900,000 $3,090,000 63.1% 4,730,000 $5,114,513 $2,599,656 $4,036,091 $3,837,495 FOOD & BEVERAGE/VENDING 1,100,000 1,060,000 40,000 3.8% 850,000 856,092 620,942 756,857 726,186 MERCHANDISE+STROLLER 1,010,000 1,005,000 5,000 0.5% 680,000 1,076,867 665,027 636,576 1,307,934 F&B - CATERING/RENTAL 403,000 375,000 28,000 7.5% 250,000 142,583 191,410 156,239 51,227 CONCERTS 350,000 350,000 - 0.0% 300,000 123,430 307,457 357,421 295,919 RIDES 481,500 474,000 7,500 1.6% 458,000 1,138,232 780,749 1,117,629 1,213,630 ANIMAL SHOWS 400,000 417,000 (17,000) -4.1% 320,000 450,193 195,025 346,505 354,225 ANIMAL FEEDING+BIRTHDAYS 370,000 410,000 (40,000) -9.8% 305,000 522,261 151,430 167,770 194,195 EDUCATION 500,000 400,000 100,000 25.0% 489,500 449,189 317,517 575,363 451,384 ZOO EVENTS 944,431 775,000 169,431 21.9% 801,900 657,007 385,481 375,922 143,835 ZOO LIGHTS/CONCERTS/MISC. 2,832,200 2,705,277 126,923 4.7% 2,575,800 517,151 210,127 825,492 126,100 TOTAL OPERATING REVENUE 16,381,131 12,871,277 $3,509,854 27.3% 11,760,200 11,047,519 6,424,820 9,351,865 8,702,130 OPERATING EXPENSES: SALARIES $10,421,369 $8,848,145 $1,573,224 17.8% 9,070,227 $8,055,708 $8,471,925 $7,937,386 $8,484,223 BENEFITS 2,918,986 2,751,436 167,551 6.1% 2,829,348 2,415,873 2,435,092 2,465,363 2,434,601 SUPPLIES 698,379 552,858 145,521 26.3% 628,210 814,684 814,684 538,607 612,157 UTILITIES 1,305,000 1,225,000 80,000 6.5% 1,145,000 1,045,018 1,045,018 1,190,971 1,202,515 OUTSIDE SERVICES 2,153,982 1,756,926 397,056 22.6% 1,640,506 1,564,181 1,564,181 1,432,230 1,709,735 ANIMAL CARE 833,842 836,453 (2,611) -0.3% 833,474 729,098 724,526 838,826 906,396 COST OF GOODS/ZOO EVENTS 723,799 649,000 74,799 0.0% 1,198,500 0 0 0 283,866 OZS/CONSER/LIGHTS/EVENTS 3,854,533 2,309,311 1,545,222 66.9% 1,405,052 1,075,338 1,075,338 942,051 935,913 TOTAL OPERATING EXPENSE 22,909,890 18,929,129 $3,980,761 21.0% 18,750,317 15,699,900 16,130,764 15,345,434 16,569,406 OTHER REVENUES: LEASES 1,400,000 1,392,000 $8,000 0.6% 1,200,000 988,763 1,098,504 1,313,171 1,194,226 CONTRIBUTIONS (Round up) 120,000 115,000 $5,000 4.3% 120,000 137,552 97,958 163,318 109,119 INTEREST 10,000 7,000 $3,000 42.9% 3,500 3,579 96,171 180,939 117,068 TOTAL OTHER REVENUE 1,530,000 1,514,000 $16,000 1.1% 1,323,500 1,129,894 1,292,633 1,657,428 1,420,413 OPERATING INCOME (LOSS) (4,998,759) (4,543,852) (454,907) 10.0% (5,374,877) (3,522,487) (8,413,311) (4,336,141) (7,247,831) SALES TAX FUND REVENUE 16,000,000 16,000,000 $0 0.00% 14,500,000 14,785,511 13,087,330 14,238,798 13,897,558 15 NET INCOME (LOSS) $11,001,241 $11,456,148 ($454,907) -4.04% 9,125,123 $11,263,024 $4,674,019 $9,902,657 $6,649,727  Oklahoma City Zoological Trust FY 2022-23 Budget Summary BUDGET BUDGET ACTUAL Revenue and Expenditures FY 22/23 FY 21/22 FY 20/21 Operating Revenue $16,381,131 $11,760,200 $11,047,519 Other Revenue 1,530,000 1,323,500 1,129,894 Sales Tax Revenue 16,000,000 14,500,000 14,785,511 Fund Carryover 51,445,887 31,263,785 35,798,955 Bond Funds/Capital Campaign/OZS 1,240,000 27,650,000 2,179,061 Total Revenue & Carryover 86,597,018 86,497,485 64,940,940 Total Expenditures 22,909,890 18,750,317 15,699,900 Debt Service 2,747,381 846,000 846,000 Operational/CIP Contingency 500,000 500,000 117,000 Capital Improvement Projects (CIP) 1,500,000 500,000 421,054 Master- Plan Expenditures 30,074,730 21,559,000 2,568,260 (Africa,Sealion Cove, Office & Education Space) Net Available for Master Plan Projects 28,865,017 44,342,168 45,288,726 16  Oklahoma City Zoological Trust FY-23 Budget Summary Attendance 1,075,000 950,000 855,651 Proposed Budget Actual REVENUES FY-23 FY-22 FY-21 Sales Tax Revenues 16,000,000 14,500,000 14,785,511 Fund Reserve Carryover 51,445,887 31,263,785 35,798,955 Interest Income 10,000 3,500 3,579 Other Income (admn-misc, GE events) 732,200 2,575,800 712,796 Contributions(round up) 120,000 120,000 137,552 Land Lease 1,400,000 1,200,000 988,763 Education Programs 500,000 489,500 449,189 Promotions 944,431 801,900 657,007 Admissions+Membership 7,990,000 4,730,000 5,114,513 Food / Beverage & Catering 1,253,000 900,000 797,112 Merchandise 750,000 500,000 629,770 Strollers/Zoo lights 2,360,000 180,000 447,097 Vending Machines 250,000 200,000 201,563 Giraffe/Lorikeet Feeding/Bday parties 370,000 305,000 326,616 Concerts 350,000 300,000 123,430 Rides 481,500 458,000 1,138,232 Animal Shows-Sea Lion/Stingray Bay 400,000 320,000 450,193 Capital Campaign / OZS Sponsor/Grants 1,240,000 27,650,000 2,179,061 Total Revenue & Carryover 86,597,018 86,497,485 64,940,940 Expenditures Salaries 10,421,369 9,070,227 8,055,708 Benefits 2,918,986 2,829,348 2,415,873 Supplies 698,379 628,210 814,684 Utilities 1,305,000 1,145,000 1,045,018 Outside Services 2,153,982 1,640,506 1,564,181 Animal Care 833,842 833,474 729,098 Other 4,578,332 2,603,552 1,075,338 Total Expenditures 22,909,890 18,750,317 15,699,900 Debt Service 2,747,381 846,000 846,000 Operational/CIP Contingency 500,000 500,000 177,434 OK Trails/other Capital Imp. Projects 1,500,000 500,000 421,054 Master Plan ( Africa, sealion, 30,074,730 21,559,000 2,815,880 office bldg, new projects) 17 Available for Planned Master Plan Projects 28,865,017 44,342,168 44,980,672 OKLAHOMA CITY ZOOLOGICAL TRUST BUDGETED DETAILED STATEMENT OF EXPENDITURES Budget Projected Increase / Budget Actual Actual Actual EXPENDITURES: FY 22/23 FY 21/22 (Decrease) Percent FY 21/22 FY 20/21 FY 19/20 FY 18/19 SALARIES: PERMANENT $8,679,000 $7,579,145 $1,099,855 14.5% $7,569,757 $7,051,839 $7,429,644 $6,244,491 TEMPORARY 1,742,369 $1,269,000 $473,369 37.3% 1,500,470 1,003,869 $1,042,281 $1,692,895 TOTAL SALARIES 10,421,369 8,848,145 $1,573,224 17.8% 9,070,227 8,055,708 8,471,925 7,937,386 BENEFITS: SOCIAL SECURITY 797,235 665,317 $131,918 19.8% 693,872 598,161 $617,748 581,346 RETIREMENT 560,663 496,267 $64,396 13.0% 564,704 444,590 $395,473 318,035 GROUP INSURANCE 1,301,602 1,293,561 $8,041 0.6% 1,251,734 1,072,093 $1,112,173 1,208,265 WORKMENS COMPENSATION 209,086 252,191 ($43,105) -17.1% 268,638 254,539 $264,005 311,819 STATE UNEMPLOYMENT 50,400 44,100 $6,300 14.3% 50,400 46,490 $45,693 45,898 TOTAL BENEFITS 2,918,986 2,751,436 $167,551 6.1% 2,829,348 2,415,873 2,435,092 2,465,363 SUPPLIES: OFFICE/OPERATING 98,332 111,176 ($12,844) -11.6% 105,985 122,946 $122,946 106,701 UNIFORMS 35,650 21,526 $14,124 65.6% 35,000 14,749 $14,749 31,305 GAS/OIL/LUBE 20,000 25,000 ($5,000) -20.0% 12,000 18,261 $18,261 31,207 CUSTODIAL 66,000 60,000 $6,000 10.0% 72,000 45,114 $45,114 60,639 HORTICULTURE 103,900 46,798 $57,102 122.0% 92,500 42,231 $42,231 47,333 GRAPHICS 39,100 39,100 $0 0.0% 34,500 338,019 $338,019 17,003 MAINT. (BLDG & GRNDS) 163,100 167,987 ($4,887) -2.9% 127,152 122,981 $122,981 143,280 MAINT. (VEHCL & EQUIP) 100,000 85,000 $15,000 17.6% 75,000 72,679 $72,679 61,597 EDUCATIONAL 16,257 7,500 $8,757 116.8% 23,673 36,364 $1,340 21,603 FUNDRAISING/PROMOTIONAL 56,040 292 $55,748 19083.9% 50,400 1,340 $0 17,939 RISK MANAGEMENT 0 0 0 TOTAL SUPPLIES 698,379 552,858 $145,521 194 628,210 814,684 814,684 538,607 UTILITIES: ELECTRIC 575,000 525,000 $50,000 9.5% 525,000 500,081 $500,081 544,419 GAS & FUEL OIL 130,000 150,000 ($20,000) -13.3% 120,000 121,359 $121,359 122,507 WATER 600,000 550,000 $50,000 9.1% 500,000 423,578 $423,578 524,045 TOTAL UTILITIES 1,305,000 1,225,000 $80,000 6.5% 1,110,000 1,045,018 1,045,018 1,190,971 OUTSIDE SERVICES: POSTAGE 8,700 4,619 $4,081 88.4% 7,200 3,604 $3,604 8,274 MAINT/REPAIR MINOR EQUIP 39,163 40,591 ($1,428) -3.5% 41,710 23,473 $23,473 34,962 TELEPHONE 44,400 22,244 $22,156 99.6% 35,000 31,601 $31,601 22,648 CONTRACTUAL SERVICES 660,749 533,370 $127,379 23.9% 488,085 609,224 $609,224 478,931 PUBLICATIONS & PRINTING 16,450 6,723 $9,727 144.7% 25,900 31,316 $38,760 50,008 ANIMAL MEDICAL 55,550 65,000 ($9,450) -14.5% 50,094 38,760 $48,964 59,578 REFUSE DISPOSAL 69,400 55,000 $14,400 26.2% 68,000 48,964 $84,593 70,557 MAINT/REPAIR (BLDG & GRNDS) 130,000 120,000 $10,000 8.3% 100,000 84,593 $791 88,085 MAINT/REPAIR (VEHCL & EQUIP) 7,000 7,000 $0 100.0% 6,000 791 $0 5,032 18 HORTICULTURE 79,000 46,798 $32,202 0.0% 1,000 1,000 $15,195 0 GRAPHICS 15,600 15,600 $0 0.0% 17,000 15,195 $35,921 16,920 OKLAHOMA CITY ZOOLOGICAL TRUST BUDGETED DETAILED STATEMENT OF EXPENDITURES Budget Projected Increase / Budget Actual Actual Actual Actual EXPENDITURES: FY 22/23 FY 21/22 (Decrease) Percent FY 21/22 FY 20/21 FY 19/20 FY 18/19 FY 17/18 EQUIPMENTAL RENTAL 31,800 38,985 ($7,185) -18.4% 38,500 35,921 $130,973 41,304 0 ADVERTISING 323,000 323,000 $0 0.0% 163,000 130,973 $3,050 70,269 173,349 EMPLOYMENT EXPENSE 23,000 6,500 $16,500 253.8% 25,000 9,387 $6,337 36,782 37,496 PROFESSIONAL SERVICES 184,450 78,607 $105,843 134.6% 109,450 64,220 $64,220 47,167 51,504 CITY ADMINISTRATION 309,020 275,000 $34,020 12.4% 345,167 378,385 $378,385 398,820 399,044 LICENSES 116,700 100,000 $16,700 16.7% 109,400 56,774 $56,774 2,893 7,063 TOTAL OUTSIDE SERVICES 2,153,982 1,756,926 397,056 0 1,640,506 1,564,181 1,564,181 1,432,230 1,709,735 ANIMAL CARE: ANIMAL FOOD 599,400 600,000 ($600) -0.1% 595,350 558,116 558,116 564,441 622,926 HOSPITAL SUPPLIES 82,500 100,000 ($17,500) -17.5% 80,500 75,811 75,811 94,905 101,978 ANIMAL SUPPLIES 125,040 117,397 $7,643 6.5% 133,157 77,087 77,087 157,290 156,617 ANIMAL EXHIBITS 26,902 19,056 $7,846 41.2% 24,467 13,512 13,512 19,911 24,875 STINGRAY 0 0 $0 0 4,572 0 2,279 0 TOTAL ANIMAL CARE 833,842 836,453 ($2,611) -0.3% 833,474 729,098 724,526 838,826 906,396 OTHER: PROFESSIONAL DEVELOPMENT 120,000 66,218 $53,782 81.2% 62,000 17,751 17,751 114,380 144,217 INSURANCE 326,000 250,000 $76,000 30.4% 267,202 179,883 179,883 197,151 215,108 BUSINESS EXPENSE 10,300 5,087 $5,213 102.5% 7,500 2,393 2,393 8,159 22,261 MEMBERSHIPS/SUBSCRIPTIONS 121,387 98,103 $23,284 23.7% 93,766 111,167 111,167 103,477 85,944 INCENTIVE AWARDS 15,500 10,000 $5,500 0.0% 0 683 683 0 1,427 SMALL MACHINERY/EQUIP 110,765 120,794 ($10,029) -8.3% 213,954 73,881 73,881 67,545 86,670 SPECIAL EVENTS 767,785 84 $767,701 0.0% 604 1,428 1,428 9,179 0 VENDOR/SHARED REVENUE 1,315,000 1,300,000 $15,000 0.0% 185,000 214,136 155,260 91,024 85,858 ANIMAL SHIPPING 25,000 15,000 $10,000 0.0% 20,000 11,374 11,374 39,817 28,683 LIBRARY 0 0 $0 0.0% 0 0 0 0 103,193 PROMOTIONAL ACTIVITIES 27,500 200,000 ($172,500) -86.3% 365,400 275,105 275,105 143,942 67,578 CONSERVATION SUPPORT 247,932 113,944 133,988 1 25,208 214,136 141,209 47,063 RESEARCH/MISC/CONTINGENCY 767,364 130,081 $637,283 489.9% 189,626 162,329 32,277 26,168 47,911 TOTAL OTHER 3,854,533 2,309,311 $1,545,222 66.9% 1,405,052 1,075,338 1,075,338 942,051 935,913 COST OF GOODS SOLD 0 0 283,866 TOTAL EXPENDITURES $22,186,091 $18,280,129 $3,905,962 21.4% $17,551,818 $15,699,900 $16,130,764 $15,345,434 $16,569,406 GE EVENTS 723,799 649,000 74,799 0.0% 1,198,500 0 0 0 283,866 SHIPPING 0 0 0 0.0% 0 0 0 0 0 TOTAL COGS TO INCOME STMT 723,799 649,000 74,799 0% 0 0 0 0 283,866 19 GRAND TOTAL 22,909,890 18,929,129 3,980,761 21.0% 18,750,318 15,699,900 16,130,764 15,345,434 16,569,406 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: May 25, 2022 SUBJECT: Change Order No. 5, Project MZ-0060, Orientation Plaza and Africa Themed Savannah Exhibits, increase of $492,366.95. Location: 2000 Remington Place, Oklahoma City, OK Background: This project consists of furnishing all labor, materials, equipment, transportation, and incidentals necessary and required for the complete construction of a renovation to the existing entry and Africa-Themed Savannah Exhibits on the grounds of Oklahoma City Zoo and Botanical Gardens. Purpose: Change Order No. 5 is to revise construction requirements for the project, as summarized below. Contractor: Timberlake Construction Co., Inc Summary of Change Order Costs: Item No. 1: PCO #028: Animal Containment and Drainage Pipe. Purpose: Animal containment sub changes for buildings 10 and 11 along with addition of ground water drainage pipe. Total Cost: $351,737.47 Item No. 2: PCO #030: Head Receptors at Storefront. Purpose: Storefront windows require head receptors. Total Cost: $7,536.45 Item No. 3: PCO #033: RFI #068 Response Charges. Purpose: Work for Elec. and Plumb. was completed before noticing layout was off for a couple elements in order to meet code. Total Cost: $7,808.22 20  Item No. 4: PCO #036: RRH Containment Change. Purpose: Design changes to RRH paneling. Total Cost: $4,740.32 Item No. 5: PCO #040: ADD sinks to Building 20. Purpose: Zoo requested the addition of plumbing to 2 rooms for Cichlid and Naked Mole Rat. Total Cost: $12,602.44 Item No. 6: PCO #042: Reconcile Previous Approved PCO 10. Purpose: Determined by Timberlake accounting that there was a reconciled amount owed for PCO 10. Total Cost: ($7,007.39) Item No. 7 PCO #042A: RFI #096-Storm Sewer Issues South Bldg. 20. Purpose: Additional material/work for storm sewers required. Total Cost: $57,051.40 Item No. 8: PCO #049: Unknown Manhole by Bldg. 21. Purpose: Existing manhole (no longer in service) was discovered and needs to be removed. Total Cost: $4,410.20 Item No. 9: PCO #051: Existing OGE Line Hydrovac. Purpose: Given amounts of ground water, OGE required hydrovac for service areas. Total Cost: $11,567.09 Item No. 10: PCO #053: RFI #126 Response – Thicken Slab. Purpose: Top of slab at edges near Building 22 to change sub consultant scope. Total Cost: $17,979.29 Item No. 12: PCO #058: Missing Sanitary Tie in Point for Bldg. 20. Purpose: Building 20 new drains need to tie into sanitary sewer line. Total Cost: $23,941.66 Cost: Original Contract Price: $27,123,644.20 Change Order No. 1: ($1,170,096) (4.4%) Change Order No. 1 Contract Price: $25,953,548.20 Change Order No. 2: $153,756.37 (.06%) Change Order No.2 Contract Price: $26,107,304.57 Change Oder No. 3: ($61,995.84) (0.2%) New Contract Price $26,045,308.73 21  Change Order No. 4: $194,053.35 (0.01%) New Contract Price: $26,239,362.08 Change Order No. 5: $492,366.95 (1.9%) New Contract Price: $26,731,729.03 (-1.5%) Recommendation: Change Order be approved. 22 23 24 25 26 27 28 29 ATTEST: Dwight Lawson, Executive Director/CEO Public Works/City Engineer Oklahoma City Zoological Park. Reviewed for Form and Legality. Assistant Municipal Counselor APPROVED by the Oklahoma City Zoological Trust this _ day of _ _ __201 ATTEST: Secretary Chairman 30 04/11/2022, pg. 8 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: May 25, 2022 SUBJECT: Change Order No. 6, Project MZ-0060, Zoo Orientation Plaza and Africa- Themed Savannah Exhibits, increase of $907,999.81 and 148 days. Location: 2000 Remington Place, Oklahoma City, OK Background: This project consists of furnishing all labor, materials, equipment, transportation, and incidentals necessary and required for the complete construction of a renovation to the existing entry and Africa-Themed Savannah Exhibits on the grounds of Oklahoma City Zoo and Botanical Gardens. Purpose: Change Order No. 6 is to revise construction requirements for the project, as summarized below. Contractor: Timberlake Construction Co., Inc Summary of Change Order Costs: Item No. 4: PCO #034: Pachyderm SHPO Design Changes. Purpose: Pachyderm redesign per State Historic Preservation Office comments. Total Cost: $907,999.81 Cost: Original Contract Price: $27,123,644.20 Change Order No. 1: ($1,170,096) (4.4%) Change Order No. 1 Contract Price: $25,953,548.20 Change Order No. 2: $153,756.37 (.06%) Change Order No.2 Contract Price: $26,107,304.57 Change Oder No. 3: ($61,995.84) (0.2%) New Contract Price $26,045,308.73 Change Order No. 4: $194,053.35 (0.01%) New Contract Price: $26,239,362.08 31  Change Order No. 5: $492,366.95 (1.9%) New Contract Price: $26,731,729.03 (-1.5%) Change Order No. 6: $907,999.81 (3.4%) New Contract Price: $27,639,728.84 (1.9%) Recommendation: Change Order be approved. 32 33 34 35 36 ATTEST: Eric J. Wenger, P.E., Director Dwight Lawson, Executive Director/CEO Public Works/City Engineer Oklahoma City Zoological Park. Reviewed for Form and Legality. Assistant Municipal Counselor APPROVED by the Oklahoma City Zoological Trust this_ day of ____20 I ATTEST: Secretary Chairman 37 04/14/2022, pg. 5 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: May 25, 2022 SUBJECT: Resolution designating Bob Mathew, Chief Financial Officer, to serve as Surrogate Zoo Director while Dwight Lawson, Executive Director and Chief Executive Officer, leads Zoo-sponsored African Safari Tours in June 2022; and authorizing Mr. Mathew to exercise all Zoo Director powers and authority necessary or appropriate for the operation of the Oklahoma City Zoo and Botanical Garden during Dr. Lawson’s June 2022 absence. Location: 2000 Remington Place, Oklahoma City, OK Background: On behalf of The City of Oklahoma City the Oklahoma City Zoological Trust manages, operates, and develops the Oklahoma City Zoo and Botanical Garden in accordance with an Agreement and Declaration of Trust dated January 7, 1975. Per the Lease and Operating Agreement, the Trust Confers certain powers and authority to the Zoo Director for the expedient operation of the Zoo. The Zoo has organized a conservation trip to Africa designed for Oklahomans to connect with wildlife and see how successful conservation programs help both wildlife and people to thrive and to better understand the complex challenges wildlife face. Dr. Lawson will be leading the Zoo-sponsored African Safari tours from June 5 to July 2, 2022. The Oklahoma City Zoological Trust hereby designates Bob Mathew, Chief Financial Officer, to serve as Surrogate Zoo Director while Dwight Lawson, Executive Director and Chief Executive Officer, leads Zoo- sponsored African Safari tours in June 2022; and authorizes Mr. Mathew to exercise all Zoo Director powers and authority necessary for the operation of the Oklahoma City Zoo and Botanical Garden during Dr. Recommendation: Lawson’s June 2022 absence. Resolution be adopted. 38  RESOLUTION RESOLUTION DESIGNATING BOB MATHEW, CHIEF FINANCIAL OFFICER, TO SERVE AS SURROGATE ZOO DIRECTOR WHILE DWIGHT LAWSON, EXECUTIVE DIRECTOR AND CHIEF EXECUTIVE OFFICER, LEADS ZOO-SPONSORED AFRICAN SAFARI TOURS IN JUNE 2022; AND AUTHORIZING MR. MATHEW TO EXERCISE ALL ZOO DIRECTOR POWERS AND AUTHORITY NECESSARY OR APPROPRIATE FOR THE OPERATION OF THE OKLAHOMA CITY ZOO AND BOTANICAL GARDEN DURING DR. LAWSON’S JUNE 2022 ABSENCE. WHEREAS, the Oklahoma City Zoological Trust (“Trust”) manages, operates, and develops the Oklahoma City Zoo and Botanical Garden (“Zoo”) on behalf of The City of Oklahoma City (“City”) pursuant an Agreement and Declaration of Trust dated January 7, 1975 (as subsequently amended and restated, “Trust Agreement”), and a Lease and Operating Agreement dated July 1, 1975 (as subsequently amended and restated, “Lease and Operating Agreement”); and WHEREAS, the Lease and Operating Agreement Trust confers certain powers and authority to the Zoo Director for the expedient operation of the Zoo; and WHEREAS, Dwight Lawson, Executive Director and Chief Executive Officer, will be leading Zoo-sponsored African Safari tours from June 5 to July 2, 2022, and the Trust desires to designate Bob Mathew, Chief Financial Officer, as Surrogate Zoo Director during Dr. Lawson’s June 2022 absence. NOW, THEREFORE, BE IT RESOLVED that the Oklahoma City Zoological Trust hereby designates Bob Mathew, Chief Financial Officer, to serve as Surrogate Zoo Director while Dwight Lawson, Executive Director and Chief Executive Officer, leads Zoo-sponsored African Safari tours in June 2022; and authorizes Mr. Mathew to exercise all Zoo Director powers and authority necessary for the operation of the Oklahoma City Zoo and Botanical Garden during Dr. Lawson’s June 2022 absence. ADOPTED by the OKLAHOMA CITY ZOOLOGICAL TRUST this ________ day of _________________________, 2022. ATTEST: ___________________________________ ___________________________________ Jon Trudgeon, Secretary Keith Peters, Chair REVIEWED for form and legality. ___________________________________ Assistant Municipal Counselor 39 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: May 25, 2022 SUBJECT: Animal feed bids for the 2022-2023 fiscal year Background: The Oklahoma City Zoo Veterinary Team assembles the animal feed contracts each year. The Zoo is renewing our current feed contracts except for hay, for which we received 3 different bids. William James Feed is the recommended contract. Below for your review and approval is the tabulation of results for animal feed bids for FYI 22/23. Contract Item: Vendor: Cost: _ Grass & Alfalfa Hay: William James Feed & Tack $75,730.00 (Grass: $431/ton, Alfalfa: $554/ton) Warfield Farms (grass only) $74,116.50 (Grass: $494.11/ton) Grandpa’s Best, LLC (grass only) $152,617.50 (Grass: $1017.45/ton) Frozen Rats, Mice, Chicks, & Rabbits: Rodent Pro (renewal 3) $50,081.40 Dry Feed: Lab Animal Supplies, Inc. (renewal 3) $100,216.87 Live Insects: The Bug Co. (renewal 4) $31,418.92 Fish: Atlantic Pacific Products, Inc. (renewal 3) $58,369.00 Total: $386,171.19 Recommendation: Approval of Animal Feed Contracts. 40 41 42 43 APPROVED by the Chairman and Trustees of the OKLAHOMA CITY ZOOLOGICAL TRUST this _______ day of __________, 2022. ATTEST: ______________________ ______________________ Secretary Chairman Reviewed for Form and legality. ______________________ Assistant Municipal Counselor 44 45 46 47 48 49 APPROVED by the Chairman and Trustees of the OKLAHOMA CITY ZOOLOGICAL TRUST this _______ day of __________, 2022. ATTEST: ______________________ ______________________ Secretary Chairman Reviewed for Form and legality. ______________________ Assistant Municipal Counselor 50 51 52 53 54 55 56 57 APPROVED by the Chairman and Trustees of the OKLAHOMA CITY ZOOLOGICAL TRUST this _______ day of __________, 2022. ATTEST: ______________________ ______________________ Secretary Chairman Reviewed for Form and legality. ______________________ Assistant Municipal Counselor 58 59 60 61 62 63 APPROVED by the Chairman and Trustees of the OKLAHOMA CITY ZOOLOGICAL TRUST this _______ day of __________, 2022. ATTEST: ______________________ ______________________ Secretary Chairman Reviewed for Form and legality. ______________________ Assistant Municipal Counselor 64 65 66 67 68 69 70 APPROVED by the Chairman and Trustees of the OKLAHOMA CITY ZOOLOGICAL TRUST this _______ day of __________, 2022. ATTEST: ______________________ ______________________ Secretary Chairman Reviewed for Form and legality. ______________________ Assistant Municipal Counselor 71 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: May 25, 2022 SUBJECT: Resolution declaring an emergency, waiving competitive bidding, and authorizing the open market purchase of horse meat during the 2022-2023 fiscal year. Background: The Oklahoma City Zoo Veterinary Team assembles the animal feed contracts each year. The Zoo is unable to bid out the purchase of horse meat due to the specialized nature of the items and to market insecurities. Staff requests approval for open market purchase of horse meat and related items. This approval is also required to comply with the City’s open market purchasing procedures. Recommendation: Approval of the open market purchase of horse meat. 72  RESOLUTION RESOLUTION DECLARING AN EMERGENCY, WAIVING COMPETITIVE BIDDING, AND AUTHORIZING THE OPEN MARKET PURCHASE OF HORSE MEAT DURING THE 2022-2023 FISCAL YEAR. WHEREAS, the Oklahoma City Zoological Trust is unable to obtain bids for the purchase of horse meat due to the specialized nature of the item and to market insecurities; and WHEREAS, due to not receiving any bids for horse meat, the staff believes open market purchases will be best; and WHEREAS, staff requests open market authority for the purchase of horse meat, July 1, 2022 through June 30, 2023; and WHEREAS, purchases made with this authority will comply with the Trust’s open market purchasing procedures; and WHEREAS, there is a continuing need for the purchase of this item. NOW, THEREFORE, BE IT RESOLVED by the Trustees of the Oklahoma City Zoological Trust to declare an emergency, waive competitive bidding, and authorize the open market purchase of horse meat during the 2022-2023 fiscal year. ADOPTED by the Trustees of the Oklahoma City Zoological Trust this ___ day of May, 2022. ATTEST: OKLAHOMA CITY ZOOLOGICAL TRUST ___________________________ _______________________________________ Secretary Chairman REVIEWED for form and legality. _______________________________________ Assistant Municipal Counselor 73 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: May25, 2022 SUBJECT: Audit Contract between the Oklahoma City Zoological Trust and Allen, Gibbs & Houlik, L.C., audit services for Fiscal Year 2021-2022, fee not to exceed $48,560. Background: The City of Oklahoma City has renewed its contract with Allen, Gibbs & Houlik, L.C. (AGH) for external audit services. It is customary for City trusts to contract with the same external auditors as the City to achieve efficiencies in such services. This Audit Contract provides for an independent audit of the Oklahoma City Zoological Trust for Fiscal Year 2021-2022. The Fiscal Year 2021-2022 contract amount is $48,560, which represents a 22.7% increase from the prior fiscal year’s contract amount. Cost: Not to exceed $48,560. Recommendation: Audit Contract be approved. 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93  Assistant Municipal Counselor ZOO TRUST 21-22 AUDIT 94